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Please ignore...

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From: Henrik Levkowetz <henrik@levkowetz.com>
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Cc: tools-discuss@ietf.org
Subject: [Tools-discuss] Software tools for IETF -- suggestions?
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(This is a copy of a posting made to the ietf@ietf.org mailing list
 - apologies if you receive multiple copies.  /Henrik)

IETFers,

Do you have ideas for software tools that would make your IETF work
easier? Do you have feedback about current IETF automation efforts?

As part of the overall effort to improve IETF operations and structure,
a Tools team has been chartered to develop requirements for additional
and revised electronic tools to aid in the IETF operations.

The charter of the Tools team (found at the IETF Tools web site,
http://tools.ietf.org/) focuses initially on tools to improve the
interface between IETF administration and the broader community; but 
will also look at tools to aid in the operation of individual working
groups and the tasks of standards development.

The Tools team is soliciting new tool suggestions and general comments,
to be refined into a series of tool specifications.  Tool specifications
will then be used to implement or adopt software for IETF.

The first item on Tools team list is the automation of draft submission
to allow for quick and painless validation and posting of Internet-Drafts. 
The first document describing the new draft submission tool is available at:
http://www.ietf.org/internet-drafts/draft-ietf-tools-draft-submission-00.txt

What should we work on next? Please visit the list of possible future
tools and send us additions as well as priority preferences:
http://tools.ietf.org/wiki/ToolSuggestions

Please send all Tools-related feedback to tools-discuss@ietf.org, a
newly formed mailing list; do this also if you add information to the
wiki pages.  Subscription instructions:
https://www1.ietf.org/mailman/listinfo/tools-discuss

--------

The members of the tools team are:

  * Alex Rousskov
  * Bill Fenner
  * Larry Masinter
  * Stanislav Shalunov
  * Henrik Levkowetz (chair)

Schedule:

  The group will initially focus on additional tools for use in the
  interface between the IETF administration and the broader IETF
  community.  The first draft of a set of requirements for an 
  Internet-Drafts Submission Tool has been posted, and feedback is
  welcome.

  Other administrative tools are expected to be specified over the next
  six months. We will put together a list and priority schedule within
  that time frame.

  The Tools team may also conduct polls within the community for input on
  priorities, requirements, and feedback on currently deployed tools.

  After the initial focus on administrative tools, the group will turn
  its attention to tools of use for aiding working groups, authors and
  other parts of the IETF community.

--------

	Regards,

		Henrik

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From tools-discuss-bounces@ietf.org  Mon Sep 13 08:18:20 2004
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Subject: [Tools-discuss] I-D submission tool draft
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Hi,

The tools team has been working on requirements for a tool
to automate submissions of internet-drafts, to replace the
current mail submission through the secretariat as primary
submission mode.

We've put together a -00 version of a draft containing the
requirements, and would very much like your input on this.

A URL for this Internet-Draft is:
http://www.ietf.org/internet-drafts/draft-ietf-tools-draft-submission-00.txt

We expect to issue a -01 draft in 1 (one) week, so your 
feedback should be in Friday, Sep. 18th, at the latest, in
order to be considered.


	Thanks,

		Henrik


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From tools-discuss-bounces@ietf.org  Mon Sep 13 09:24:17 2004
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I forgot to say:

Discussion of the draft should happen on the tools-discuss 
list, to keep the noise level down - subscribe at the 
following URL:

  https://www1.ietf.org/mailman/listinfo/tools-discuss

	Henrik


Henrik Levkowetz wrote:

> Hi,
> 
> The tools team has been working on requirements for a tool
> to automate submissions of internet-drafts, to replace the
> current mail submission through the secretariat as primary
> submission mode.
> 
> We've put together a -00 version of a draft containing the
> requirements, and would very much like your input on this.
> 
> A URL for this Internet-Draft is:
> http://www.ietf.org/internet-drafts/draft-ietf-tools-draft-submission-00.txt 
> 
> 
> We expect to issue a -01 draft in 1 (one) week, so your feedback should 
> be in Friday, Sep. 18th, at the latest, in
> order to be considered.
> 
> 
>     Thanks,
> 
>         Henrik
> 
> 
> _______________________________________________
> Tools-discuss mailing list
> Tools-discuss@ietf.org
> https://www1.ietf.org/mailman/listinfo/tools-discuss
> 


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Date: Mon, 13 Sep 2004 08:20:56 -0400
From: Brian Haberman <brian@innovationslab.net>
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Subject: [Tools-discuss] Extending I-D tracker for WG chair use
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Hi,
      I would like to see the I-D tracker extended so that chairs can 
use it to
track the state of drafts while they are still in the WG.  This would 
simplify
the management aspect of last calls, reviews, and submissions.  It 
would also
allow WG members to hold the chairs accountable for draft advancement, 
much
in the same way that chairs use the current I-D tracker to pester ADs. 
:)

Thanks,
Brian
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From tools-discuss-bounces@ietf.org  Mon Sep 13 10:51:00 2004
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Date: Mon, 13 Sep 2004 16:40:03 +0200
From: Henrik Levkowetz <henrik@levkowetz.com>
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Subject: [Tools-discuss] Re: I-D submission tool draft
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Hi Scott,

scott bradner wrote:

> this looks pretty good but a few comments
> 
> this seems to have taken the approach of taking a fully formed ID text
> and trying to parse and check it, not an unreasonable approach but was
> the alternative of having the submitter fill in some or all of the meta
> data on a submission form (authors names & contacts, filename,
> boilerplate options etc) considered?

Hmm, it's maybe not clear enough, but the idea is to parse the ID for
information, and use it to fill in a meta information page, which will
let the submitter correct or change it - but hopefully also will minimise
the work associated with doing a submission.


> I think that this process is missing a chance to deal with one of the
> confusions about the IETF's process - if the submission process included
> a click-through agreement covering the IPR (copyright & patent
> disclosure) requirements it would eliminate any possibility for the
> submitter to claim that they did not know or for the submitter to say
> that some other text in the document negates the boilerplate - this is a
> proposal that has come up a few times over the last few years, if we
> create a tool for people to use to submit IDs it would seem to be a good
> time to implement such a process

Adding such a click-through page after the meta-information confirmation
page should be easy (provided we have agreement on that, of course).

> I will say that I'm not fond of the idea of requiring that WG chairs
> pre-approve the submission of -00 WG IDs, as a WG chair I'd rather be
> able to enforce me getting a chance to review the document first - I'm
> fine with letting a WG chair be able to pre approve but I do not think
> it should be the only way that the process should be able to work

So in your view, the alternative of holding on to the submission and
e.g. sending a mail (including a cookie) to the chair, which he can 
return to indicate approval, would be a necessary part of this?

One consideration in doing this as pre-approval was to avoid wg draft
acceptance being author-driven rather than wg/chair driven - but I 
suspect that doing this as a three step process (pre-approval to be
permitted to submit -- author submission -- chair final approval by
return mail) would be too cumbersome...


	Henrik


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From tools-discuss-bounces@ietf.org  Mon Sep 13 11:06:11 2004
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> > this looks pretty good but a few comments
> > 
> > this seems to have taken the approach of taking a fully formed ID text
> > and trying to parse and check it, not an unreasonable approach but was
> > the alternative of having the submitter fill in some or all of the meta
> > data on a submission form (authors names & contacts, filename,
> > boilerplate options etc) considered?
> 
> Hmm, it's maybe not clear enough, but the idea is to parse the ID for
> information, and use it to fill in a meta information page, which will
> let the submitter correct or change it - but hopefully also will minimise
> the work associated with doing a submission.

sounds good - if the submitter changes something does the ID text get
changed to match? (if not there is a big chance for bad data somewhere)

> > I think that this process is missing a chance to deal with one of the
> > confusions about the IETF's process - if the submission process included
> > a click-through agreement covering the IPR (copyright & patent
> > disclosure) requirements it would eliminate any possibility for the
> > submitter to claim that they did not know or for the submitter to say
> > that some other text in the document negates the boilerplate - this is a
> > proposal that has come up a few times over the last few years, if we
> > create a tool for people to use to submit IDs it would seem to be a good
> > time to implement such a process
> 
> Adding such a click-through page after the meta-information confirmation
> page should be easy (provided we have agreement on that, of course).

tnx

> > I will say that I'm not fond of the idea of requiring that WG chairs
> > pre-approve the submission of -00 WG IDs, as a WG chair I'd rather be
> > able to enforce me getting a chance to review the document first - I'm
> > fine with letting a WG chair be able to pre approve but I do not think
> > it should be the only way that the process should be able to work
> 
> So in your view, the alternative of holding on to the submission and
> e.g. sending a mail (including a cookie) to the chair, which he can 
> return to indicate approval, would be a necessary part of this?

yes (but also support what you proposed if the WG chair wants to go that way)

> One consideration in doing this as pre-approval was to avoid wg draft
> acceptance being author-driven rather than wg/chair driven -

the acceptance of a 00 WG draft must be chair (not author) driven under 
current rules and those rules were put in for a reason (no such issue
with non-00 versions)

> but I 
> suspect that doing this as a three step process (pre-approval to be
> permitted to submit -- author submission -- chair final approval by
> return mail) would be too cumbersome...

that sounds like an unneeded extra step

Scott

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Subject: [Tools-discuss] Re: I-D submission tool draft
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scott bradner wrote:

...
>>Hmm, it's maybe not clear enough, but the idea is to parse the ID for
>>information, and use it to fill in a meta information page, which will
>>let the submitter correct or change it - but hopefully also will minimise
>>the work associated with doing a submission.
> 
> 
> sounds good - if the submitter changes something does the ID text get
> changed to match? (if not there is a big chance for bad data somewhere)

Good question!  Mmm, if there are changes which cannot be matched 
against the draft, maybe it would be better to reject the submission -
just offer the author the chance to accept or break off the process.

The fact that the meta-information extraction has produced information
which doesn't match the author's idea of correct information would 
indicate that trying to change the draft text might really mess it up...


...
>>So in your view, the alternative of holding on to the submission and
>>e.g. sending a mail (including a cookie) to the chair, which he can 
>>return to indicate approval, would be a necessary part of this?
> 
> 
> yes (but also support what you proposed if the WG chair wants to go that way)

Ok.

> 
>>One consideration in doing this as pre-approval was to avoid wg draft
>>acceptance being author-driven rather than wg/chair driven -
> 
> 
> the acceptance of a 00 WG draft must be chair (not author) driven under 
> current rules and those rules were put in for a reason (no such issue
> with non-00 versions)

Yes.  I was given to understand that there had been some WG's where
the chairs had been a bit too lax in this respect, and changing to a 
pre-approval model might help alleviate this ...  Personally I like
the post-approval model more, speaking as a chair.  We had a bit of
discussion of this particular point within the team :-)

> 
> 
>>but I 
>>suspect that doing this as a three step process (pre-approval to be
>>permitted to submit -- author submission -- chair final approval by
>>return mail) would be too cumbersome...
> 
> 
> that sounds like an unneeded extra step

Right.

	Henrik


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> Good question!  Mmm, if there are changes which cannot be matched 
> against the draft, maybe it would be better to reject the submission -
> just offer the author the chance to accept or break off the process.

I think that may be teh safest way to proceed

> The fact that the meta-information extraction has produced information
> which doesn't match the author's idea of correct information would 
> indicate that trying to change the draft text might really mess it up...

:-) big time

Scott

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I would like a requirement that all drafts that are submitted are close
enough to correctly formatted that they can reliably be printed without
weird pagination issues. I know this is a vague requirement but I imagine
folks know what I am getting at.

Also, an option of submitting the xml2rfc style xml seems like a very nice
way to generate meta information given the number of people that use that
tool for drafts. 

Cullen


PS. The archive for this list at
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On 9/13/04 5:08 AM, "Henrik Levkowetz" <henrik@levkowetz.com> wrote:

> Hi,
> 
> The tools team has been working on requirements for a tool
> to automate submissions of internet-drafts, to replace the
> current mail submission through the secretariat as primary
> submission mode.
> 
> We've put together a -00 version of a draft containing the
> requirements, and would very much like your input on this.
> 
> A URL for this Internet-Draft is:
> http://www.ietf.org/internet-drafts/draft-ietf-tools-draft-submission-00.txt
> 
> We expect to issue a -01 draft in 1 (one) week, so your
> feedback should be in Friday, Sep. 18th, at the latest, in
> order to be considered.
> 
> 
> Thanks,
> 
> Henrik
> 
> 
> _______________________________________________
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> https://www1.ietf.org/mailman/listinfo/ietf



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Cullen Jennings wrote:

> I would like a requirement that all drafts that are submitted are close
> enough to correctly formatted that they can reliably be printed without
> weird pagination issues. I know this is a vague requirement but I imagine
> folks know what I am getting at.

Mmm, I'd also want this, but I don't think this is quite within the scope
of what the tools-team can require.  I'll suggest we capture this somehow
in the draft, and see what we can do to maybe get it into the I-D checlist.

There is still the issue of specifying this so it can be enforced - even
if _I_ know what you're getting at :-)  that isn't something that can be
built into a tool, as such ,:-)

> Also, an option of submitting the xml2rfc style xml seems like a very nice
> way to generate meta information given the number of people that use that
> tool for drafts. 

Yes, we intend to at least encourage people to do this.  There are some
issues though, mainly having to do with external files used for references 
- currently it is not a given that all xml files which work on the author's
system can be run through xml2rfc somewhere else without patching.


> PS. The archive for this list at
> http://www1.ietf.org/mail-archive/web/tools-discuss/current/maillist.html
> seem empty
> 

Yes.  I've sent a bug report on this.  The ftp arhcive at 
ftp://ftp.ietf.org/ietf-mail-archive/tools-discuss/current
seems to be updated (with some delay) though.




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Cullen Jennings wrote:

> I would like a requirement that all drafts that are submitted are close
> enough to correctly formatted that they can reliably be printed without
> weird pagination issues. I know this is a vague requirement but I imagine
> folks know what I am getting at.

Not for -00 drafts. As long as they're strictly ascii, I personally 
could care less if the pagination of -00 drafts comes out strange; at 
least their content is still readable. However, I WOULD like to see them 
checked for non-ascii characters. Strange characters often cause 
problems for printing and their readability.

	Tony Hansen
	tony@att.com

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From: Rob Austein <sra@hactrn.net>
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Subject: [Tools-discuss] possible tool suggestion
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A tool in which some WG chairs have expressed interest:

  http://www.hactrn.net/hacks/mh-list-traffic/mh-list-traffic

It's a traffic summary generator, which I find useful in tracking
certain forms of pathological mailing list behavior.

I originally wrote this as a quick hack to monitor the mailing list
activity of a somewhat contentious WG of which I was (at the time)
co-chair.  Several other WG chairs expressed interest in using this
tool to manage discussions their own WG mailing lists, so I currently
have a variant of this running as a weekly cron robot.  Sample of what
the output looks like available in the IPv6 and MULTI6 archives.

The script itself is still a hack, one could (easily) do better.

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Date: Tue, 14 Sep 2004 04:48:43 +0200
From: Henrik Levkowetz <henrik@levkowetz.com>
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Subject: [Tools-discuss] Re: I-D submission tool draft
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Hi James,

On Monday, 13 Sep 2004, James Kempf wrote:
> There seems to be a built-in assumption here that someone will write a new
> tool for this.
> 
> Most conferences and journals nowadays use an automated submission system,
> I've heard there are 4 different systems used by various conferences. One of
> them I've used extensively is EDAS (http://edas.info/doc/) which was
> developed by Henning Schulzrinne. I'd be curious to know why something like
> that won't work for IETF? I imagine it might save IETF lots of time (and
> potentially money if the intent was to contract out the production of the
> tool), even if IETF had to change its procedures slightly. Has there been
> any attempt to compare the requirements in this draft to existing systems to
> see if IETF might get by with something that is already out there?


Excellent point.  There is no inherent value in rolling our own.  If we
can adapt an already existing system at a lower cost, it would most
probably be better.  We'll look at EDAS, and try to hunt down and look
at the other three out there, too. (If you happen to have names or URLs
for any of those, could you please send them to tools-discuss@ietf.org?)

	Henrik


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From tools-discuss-bounces@ietf.org  Mon Sep 13 23:05:35 2004
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Henrik,

There seems to be a built-in assumption here that someone will write a new
tool for this.

Most conferences and journals nowadays use an automated submission system,
I've heard there are 4 different systems used by various conferences. One of
them I've used extensively is EDAS (http://edas.info/doc/) which was
developed by Henning Schulzrinne. I'd be curious to know why something like
that won't work for IETF? I imagine it might save IETF lots of time (and
potentially money if the intent was to contract out the production of the
tool), even if IETF had to change its procedures slightly. Has there been
any attempt to compare the requirements in this draft to existing systems to
see if IETF might get by with something that is already out there?

            jak


----- Original Message ----- 
From: "Henrik Levkowetz" <henrik@levkowetz.com>
To: <wgchairs@ietf.org>; <ietf@ietf.org>
Cc: <tools-discuss@ietf.org>
Sent: Monday, September 13, 2004 5:08 AM
Subject: I-D submission tool draft


> Hi,
>
> The tools team has been working on requirements for a tool
> to automate submissions of internet-drafts, to replace the
> current mail submission through the secretariat as primary
> submission mode.
>
> We've put together a -00 version of a draft containing the
> requirements, and would very much like your input on this.
>
> A URL for this Internet-Draft is:
>
http://www.ietf.org/internet-drafts/draft-ietf-tools-draft-submission-00.txt
>
> We expect to issue a -01 draft in 1 (one) week, so your
> feedback should be in Friday, Sep. 18th, at the latest, in
> order to be considered.
>
>
> Thanks,
>
> Henrik
>
>
>



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Subject: [Tools-discuss] Fw: I-D submission tool draft
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Forwarding this to the tools-discuss list, too.  /Henrik

-------- Begin forwarded message: --------

Date: Mon, 13 Sep 2004 19:05:50 -0400
From: Jeffrey Hutzelman <jhutz@cmu.edu>
To: scott bradner <sob@harvard.edu>, ietf@ietf.org, wgchairs@ietf.org
Cc: 
Subject: re: I-D submission tool draft


On Monday, September 13, 2004 08:38:45 -0400 scott bradner 
<sob@harvard.edu> wrote:

> I will say that I'm not fond of the idea of requiring that WG chairs
> pre-approve the submission of -00 WG IDs, as a WG chair I'd rather be
> able to enforce me getting a chance to review the document first - I'm
> fine with letting a WG chair be able to pre approve but I do not think
> it should be the only way that the process should be able to work

I agree.  While both submission of the document and approval by the chair 
are necessary, there's no reason to require a particular order.  If I'm not 
available to approve a new document (say, because I'm on a train returning 
from an IETF meeting), the system should wait until I can deal.  It should 
_not_ force the submitter to wait -- computers are much better at waiting 
than people are.

-- Jeffrey T. Hutzelman (N3NHS) <jhutz+@cmu.edu>
   Sr. Research Systems Programmer
   School of Computer Science - Research Computing Facility
   Carnegie Mellon University - Pittsburgh, PA


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Hi Tony,

On Monday, 13 Sep 2004, Tony Hansen wrote:
> > I would like a requirement that all drafts that are submitted are close
> > enough to correctly formatted that they can reliably be printed without
> > weird pagination issues. I know this is a vague requirement but I imagine
> > folks know what I am getting at.
> 
> Not for -00 drafts. As long as they're strictly ascii, I personally 
> could care less if the pagination of -00 drafts comes out strange; at 
> least their content is still readable. However, I WOULD like to see them 
> checked for non-ascii characters. Strange characters often cause 
> problems for printing and their readability.

... and this requirement is part of the ID-checklist, so here we're
closer to being able to ask that the submission conform.  Now, the
ID-checklist is really only placing requirements on I-Ds submitted for
RFC publication , and we can't willy-nilly just apply it to any
submission, but we can perhaps propose that a subset of it be applied by
the submission tool, with needed exceptions be handled by a fallback
mechanism.

	Henrik

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Date: Tue, 14 Sep 2004 05:44:39 +0200
From: Henrik Levkowetz <henrik@levkowetz.com>
To: Rob Austein <sra@hactrn.net>
Subject: Re: [Tools-discuss] possible tool suggestion
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Hi Rob,

On Monday, 13 Sep 2004, Rob Austein wrote:
> A tool in which some WG chairs have expressed interest:
> 
>   http://www.hactrn.net/hacks/mh-list-traffic/mh-list-traffic
> 
> It's a traffic summary generator, which I find useful in tracking
> certain forms of pathological mailing list behavior.
> 
> I originally wrote this as a quick hack to monitor the mailing list
> activity of a somewhat contentious WG of which I was (at the time)
> co-chair.  Several other WG chairs expressed interest in using this
> tool to manage discussions their own WG mailing lists, so I currently
> have a variant of this running as a weekly cron robot.  Sample of what
> the output looks like available in the IPv6 and MULTI6 archives.
> 
> The script itself is still a hack, one could (easily) do better.

Nifty.  Since I don't normally read my mail with MH, I patched it to be
able to take the directory information as a command line parameter (mh
style) - otherwise it still defaults to the current folder:


--- /usr/local/bin/mh-list-traffic.orig 2004-09-14 05:25:46.000000000 +0200
+++ /usr/local/bin/mh-list-traffic      2004-09-14 05:32:16.000000000 +0200
@@ -23,7 +23,7 @@

 : ${since=-7}

-pick -after "$since" |
+pick -after "$since" $1 |
 xargs scan -format '%(size) %(mbox{from})@%(host{from})' |
 tr A-Z a-z |
 awk '


I'll add a link to the script from the tools.ietf.org tool page for WG
tools.

	Henrik

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From: Harald Tveit Alvestrand <harald@alvestrand.no>
To: john.loughney@nokia.com, pekkas@netcore.fi, jhutz@cmu.edu
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Subject: [Tools-discuss] RE: I-D submission tool draft
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[re-adding tools-discuss]

--On tirsdag, september 14, 2004 08:56:00 +0300 john.loughney@nokia.com 
wrote:

> Pekka,
>
>> > I agree.  While both submission of the document and approval by the
>> > chair  are necessary, there's no reason to require a particular order.
>> > If I'm not  available to approve a new document (say, because I'm on a
>> > train returning  from an IETF meeting), the system should wait until I
>> > can deal.  It should  _not_ force the submitter to wait -- computers
>> > are much better at waiting  than people are.
>>
>> I don't see forcing the submitter to wait a problem at all.  It just
>> changes the practical process a little bit, that's all.
>
> My biggest concern about this is co-ordinating this around IETF meetings.
> For example, I usually take vacations from mid-June to mid-July so
> sometimes I am on vacation during the draft cut-off dates.  Trying to get
> everything co-ordinated sufficiently would probably cause something to
> get missed, which sort of defeats the purpose of scheduling IETF meetings
> to discuss active work items.

John, I think you clearly point out that if something (like approval of an 
-00 draft) is likely to be hung up on a single person, there needs to be 
override procedures in place - that the WG chair can sublet the power to 
the WG secretary, that the AD can approve when the WG chair isn't there; 
the details can be worked out - but we should NOT let ourselves be locked 
down to one specific person having to be chained to his keyboard.

                         Harald





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Date: Tue, 14 Sep 2004 10:26:07 +0200
From: Henrik Levkowetz <henrik@levkowetz.com>
To: tools-discuss@ietf.org, Jari Arkko <jari.arkko@piuha.net>
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Subject: [Tools-discuss] Fw: I-D submission tool draft
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Forwarding this to tools-discuss, too.	/Henrik

-------- Begin forwarded message: --------

Date: Tue, 14 Sep 2004 09:51:08 +0200
From: "Jari Arkko (JO/LMF)" <jari.arkko@ericsson.com>
To: "'john.loughney@nokia.com'" <john.loughney@nokia.com>, pekkas@netcore.fi
Cc: wgchairs@ietf.org
Subject: RE: I-D submission tool draft



I like automation. I think it would be great if the
tools handled nits checking, file posting, IPR/copyright
confirmation and all that, probably getting the draft
to the web site in minutes. Compare this to the delay
we have now, which is days -- not bad compared to past
times but it would still speed up the process, let the
secretariat do other, more useful things. And it would
probably increase quality too, less accidents and more
formal checking during submission.

I think the tools should read things like author information
from the draft. People would hate typing all that in again.
But it may be fine for the tool to ask if the information
it has read is correct, as a confirmation. Or get a
confirmation that the user has read "Note well".

As for the chair approval part: when we automate processes,
we do not have to follow the current manual process, we
can do things in a different way if it makes sense. Just because
we can require a chair to sign off in the tool does not
mean that we should. In fact, in order to make things go
smoothly, I would propose that an optimistic security
mechanism be adopted as opposed to a prior or real-time
approval: give the chairs a function to remove a WG draft
if someone has fraudulently/erroneously submitted one.

A couple of detailed comments to the draft below:

- I don't think we want the cut & paste option. Upload
  is sufficient.

- I'm not sure the correct metadata & go to manual process
  option is useful. Is there some reason why we can't require
  either that (a) the draft be corrected so that the metadata
  can actually be read, or that (b) the user fills in the
  metadata and then we do the automatic publish operation
  anyway?

  I'd like to keep the e-mail based submission process
  as a backup, but I see no reason to add a new manual
  mode to the tool.

- "two versions are submitted with a suspiciously small gap?"
  I think this is a non-problem. Fortunately, some people
  may read your draft immediately, and notice a problem that
  you want to correct. Or, unfortunately, you yourself notice
  something that went wrong. I think we need to allow new versions
  even with a short time gap.

- I'd rather see the tool as one "submit page" rather than
  a separate "upload" and "check pages". You submit and then
  you get back the information that you want to verify, and
  then you either press OK or resubmit/correct.

- Security considerations and submitter authentication.
  Perhaps we should think about e-mail address verification,
  just to confirm that the web user is actually able to
  receive e-mail at the address he claims to have.

  The other question is if we should allow anyone to
  submit. For new drafts, the answer is yes, I think.
  For old drafts, I would propose that any of the
  authors of the old revision can post a new one.
  Then we have many cases of the-old-authors-are-no-longer-
  interested-and-someone-else-took-over; those can be
  handled by the manual e-mail based approach just fine.

--Jari


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Hi John,

john.loughney@nokia.com wrote:

  >
> I agree and would like to add a point - for WG submissions,
> then the WG chair(s) should also be notified.  If we do this,
> we could tie-in an explicit/implicit approval process by the
> WG chair.  I'd prefer implicit, meaning that if I get notified
> of a new WG submission, I would have to take a step to deny
> it - otherwise it will be implicitly approved.

I am not agreeing with you on the implicit approval process. At least in 
my WG (AVT) it is quite common that people are somewhat confused on the 
process and do not sufficiently understand the distinction between WG 
documents and individual submission. In addition we are allowed by the 
AD as WG chairs to make the decision to approve RTP payload formats as 
WG items. Thus I like to have the necessary control that no drafts gets 
available as WG items before our explicit approval.

I would also like to point out that with automation the posting to the 
draft repository and sending of announcements could happen directly thus 
giving no time for the WG chair to stop the draft before it becomes 
available. I think it is more appropriate to have a delay in the initial 
submission of a WG document then to have wrongly published versions 
floating around. In comparison I think I have stopped one initial WG 
version submission and approved 4 or 5 so far this year. So it is not a 
massive workload.

If there is also a process where the WG chair can pre-approve WG drafts, 
it can work smoothly even before meetings or when the chair is on 
vacation. It then becomes a matter of the author to communicate with the 
WG chair if it really necessary to get it out ASAP. I hope such an 
interface would use a cut-off deadline based the submission, rather then 
the WG chairs approval. Although the chair should also have an deadline.

I think it is a great idea that the draft submission can be improved to 
be more reliable and quicker. That way I would get less questions from 
my WG authors asking when they can expect their drafts to become available.

Another feature that I would like to see that does not seem to be in the 
draft is to specify which WG that will get announcement of the draft. I 
think there should be a easy way of specifying a small number of WG 
mailing lists as being recipients of announcement of a individual draft.


Cheers

Magnus Westerlund

AVT Chair
Multimedia Technologies, Ericsson Research EAB/TVA/A
----------------------------------------------------------------------
Ericsson AB                | Phone +46 8 4048287
Torshamsgatan 23           | Fax   +46 8 7575550
S-164 80 Stockholm, Sweden | mailto: magnus.westerlund@ericsson.com

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Subject: [Tools-discuss] RE: I-D submission tool draft
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Jari,

>   The other question is if we should allow anyone to
>   submit. For new drafts, the answer is yes, I think.
>   For old drafts, I would propose that any of the
>   authors of the old revision can post a new one.
>   Then we have many cases of the-old-authors-are-no-longer-
>   interested-and-someone-else-took-over; those can be
>   handled by the manual e-mail based approach just fine.

I agree and would like to add a point - for WG submissions,
then the WG chair(s) should also be notified.  If we do this,
we could tie-in an explicit/implicit approval process by the
WG chair.  I'd prefer implicit, meaning that if I get notified
of a new WG submission, I would have to take a step to deny
it - otherwise it will be implicitly approved.

John=09

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I share Magnus concerns about an implicit approval process for
new WG drafts, and I do not think it is a big issue for us
chairs to approve new WG drafts. It is a matter of 
communication between author(s) and chair(s), and if we can
have a pre-approval mechanism this should not at all be an
issue.

/L-E


> I am not agreeing with you on the implicit approval process. 
> At least in my WG (AVT) it is quite common that people are
> somewhat confused on the process and do not sufficiently
> understand the distinction between WG documents and
> individual submission. In addition we are allowed by the 
> AD as WG chairs to make the decision to approve RTP payload 
> formats as WG items. Thus I like to have the necessary
> control that no drafts gets available as WG items before our
> explicit approval.
> 
> If there is also a process where the WG chair can pre-approve
> WG drafts, it can work smoothly even before meetings or when
> the chair is on vacation. It then becomes a matter of the
> author to communicate with the WG chair if it really
> necessary to get it out ASAP. I hope such an interface would
> use a cut-off deadline based the submission, rather then the
> WG chairs approval. Although the chair should also have an
> deadline.


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Hi Jari,

	Thanks for the feedback!  Some notes inline...

Jari Arkko wrote:

> 
> I like automation. I think it would be great if the
> tools handled nits checking, file posting, IPR/copyright
> confirmation and all that, probably getting the draft
> to the web site in minutes. Compare this to the delay
> we have now, which is days -- not bad compared to past
> times but it would still speed up the process, let the
> secretariat do other, more useful things. And it would
> probably increase quality too, less accidents and more
> formal checking during submission.
> 
> I think the tools should read things like author information
> from the draft. People would hate typing all that in again.
> But it may be fine for the tool to ask if the information
> it has read is correct, as a confirmation. Or get a
> confirmation that the user has read "Note well".

Agreed, on both counts.

> As for the chair approval part: when we automate processes,
> we do not have to follow the current manual process, we
> can do things in a different way if it makes sense. Just because
> we can require a chair to sign off in the tool does not
> mean that we should. In fact, in order to make things go
> smoothly, I would propose that an optimistic security
> mechanism be adopted as opposed to a prior or real-time
> approval: give the chairs a function to remove a WG draft
> if someone has fraudulently/erroneously submitted one.

!! That's an interesting idea, which we've not discussed in
the team.  I like it :-)


> A couple of detailed comments to the draft below:
> 
> - I don't think we want the cut & paste option. Upload
>   is sufficient.

Noted

> - I'm not sure the correct metadata & go to manual process
>   option is useful. Is there some reason why we can't require
>   either that (a) the draft be corrected so that the metadata
>   can actually be read, or that (b) the user fills in the
>   metadata and then we do the automatic publish operation
>   anyway?

After Scott's comments, I think that I favour (a) - that seems
to not lead into ratholes, and it's simple

>   I'd like to keep the e-mail based submission process
>   as a backup, but I see no reason to add a new manual
>   mode to the tool.

Noted

> - "two versions are submitted with a suspiciously small gap?"
>   I think this is a non-problem. Fortunately, some people
>   may read your draft immediately, and notice a problem that
>   you want to correct. Or, unfortunately, you yourself notice
>   something that went wrong. I think we need to allow new versions
>   even with a short time gap.

Ok

> - I'd rather see the tool as one "submit page" rather than
>   a separate "upload" and "check pages". You submit and then
>   you get back the information that you want to verify, and
>   then you either press OK or resubmit/correct.

Ok.  Would you suggest that the IPR/copyright confirmation be
on a 3rd page, or combined with the verify page?

> - Security considerations and submitter authentication.
>   Perhaps we should think about e-mail address verification,
>   just to confirm that the web user is actually able to
>   receive e-mail at the address he claims to have.

Yes, I think that is right.  

>   The other question is if we should allow anyone to
>   submit. For new drafts, the answer is yes, I think.
>   For old drafts, I would propose that any of the
>   authors of the old revision can post a new one.

This has been the intention, yes.

>   Then we have many cases of the-old-authors-are-no-longer-
>   interested-and-someone-else-took-over; those can be
>   handled by the manual e-mail based approach just fine.

Right.


	Henrik

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Subject: [Tools-discuss] RE: I-D submission tool draft
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A few comments of my own...

On Tue, 14 Sep 2004, Jari Arkko (JO/LMF) wrote:
> As for the chair approval part: when we automate processes,
> we do not have to follow the current manual process, we
> can do things in a different way if it makes sense. Just because
> we can require a chair to sign off in the tool does not
> mean that we should. In fact, in order to make things go
> smoothly, I would propose that an optimistic security
> mechanism be adopted as opposed to a prior or real-time
> approval: give the chairs a function to remove a WG draft
> if someone has fraudulently/erroneously submitted one.

I might want to consider keeping at least some kind of sign-off.  
I've seen about two cases where people I had never even heard of had
submitted draft-ietf-v6ops-xxx documents, and they had gone through
(to WG charter pages etc) even without asking WG chairs (for some odd
reason).  They were just IETF newcomers, and thought that was the way
to name their first individual submission, so they sent that to the
internet-drafts@...

> A couple of detailed comments to the draft below:
> 
> - I don't think we want the cut & paste option. Upload
>   is sufficient.

Agree.

> - I'm not sure the correct metadata & go to manual process
>   option is useful. Is there some reason why we can't require
>   either that (a) the draft be corrected so that the metadata
>   can actually be read, or that (b) the user fills in the
>   metadata and then we do the automatic publish operation
>   anyway?

I don't even see (b) as strictly required.  The users won't care to 
fix their stuff if they can just opt to ignore the form requirements.  

To me, we only need an on/off behaviour: if the ID passes the checks,
it's published.  If it doesn't pass, the system shows why not, and
it's immediately deleted from the staging area.  The user makes
appropriate changes to accommodate the required fixes, and submits
again, [iterate as needed].  Simple and efficient.

Of course, a manual "backup" will be needed, but it could be delayed 
e.g., 3-4 days on purpose to make using automation more lucrative.. 
:-)

For what it's worth, I don't see why we even need a web tool.  Why not
just send the draft over email?  You can do the same kind of
challenge-response with that as well if needed.  I can deal with http,
but email seems reasonably simple approach at least for the more
experienced..

> - "two versions are submitted with a suspiciously small gap?"
>   I think this is a non-problem. Fortunately, some people
>   may read your draft immediately, and notice a problem that
>   you want to correct. Or, unfortunately, you yourself notice
>   something that went wrong. I think we need to allow new versions
>   even with a short time gap.

I think we could have a check that only two versions of the same ID
can be posted in the same day.  That allows for first submittal, and
immediately fixing some typos or brown paper bag issues.

The concern here is probably when some stupid script goes awry and 
creates an infinite loop of submission .. :-)

> - I'd rather see the tool as one "submit page" rather than
>   a separate "upload" and "check pages". You submit and then
>   you get back the information that you want to verify, and
>   then you either press OK or resubmit/correct.

Agree, as said above.  This could be greatly simplified.
 
> - Security considerations and submitter authentication.
>   Perhaps we should think about e-mail address verification,
>   just to confirm that the web user is actually able to
>   receive e-mail at the address he claims to have.

That's possible, see more comments below on who could submit drafts.

....

8.2  Extraction
   WG: IETF working group identifier.  WG value is empty for individual
      drafts or non-IETF drafts.  For example, "tools" in
      draft-ietf-tools-draft-submission-13.

.. currently, there is no reliable way to get this information,
because some WGs have adopted to tell the secretariat that a draft of
the name like draft-surname-wg-foo-05.txt is actually a WG document
(that's a variable in the IETF systems) instead of properly renaming
them.  See e.g., OSPF WG for these.   So this information cannot be 
extracted from the drafts without a policy change (I'd encourage such 
a change though!)


==> I'd also like to point out something that's not always done but
could be useful for history keeping.  When a -00 draft is published,
it's sometimes signified to the secretariat that it obsoletes the
previous draft (which is then moved to the expired pile).  That would
also facilitate keeping track of those changes..

I don't think xml2rfc for example can be used to convey this
information, but if we move towards more automation, this could be
useful..

....

8.3.1  Absolute requirements
   2.  A draft must be submitted by an authorized submitter.  [[XXX13:
       move this lower, we do not know the submitter at this stage
       --Alex]][[XXX14: Don't forget the co-author, changed editor, and
       drafts being posted anonymously (secretariat needs to know who
       submitter is, but name doesn't necessarily appear on draft)
       --Harald]]

and:

      Which author is the submitter? [[XXX30: with the exception for
      Secretariat manual submission? No.  Secretariat submits on behalf
      of one of the authors.  --Alex]][[XXX31: are there any situations
      when a draft is submitted by somebody other than author and not on
      explicit authors behalf? What happens to IPR "by submitting this
      draft I ..." statement then? --Alex]];

==> there are many cases where non-author is submitting a new version, 
e.g., when WG chair or someone designated by the WG chair steps up and 
does final editing rounds of the document.  I've certainly done that 
dozens of times myself.

   4.  Current draft state must allow new revisions to be posted.
       [[XXX15: document IESG review states when new revisions are
       allowed.  Secretariat and Harald opinions seem to differ here.
       Secretariat:  No revisions are allowed in any state except for
       "I-D exists", "AD watching", or an explicit IESG request for a
       new revision.  Harald:  no revisions once submitted for
       publication.  Need further clarification --Alex]].

Both Harald and secretariat are incorrect at least in practice.  New 
ID's can be submitted at any point in time right now.  The above 
categories wouldn't even work if the IESG evaluation changes the state 
of the draft to "revised ID needed" substate (can happen at any 
stage).

But my point here is that it seems wrong to restrict this in any way
prior to the draft getting into "RFC editor's queue" phase.  This is 
because the ADs and the secretariat are in charge of changing the 
state -- they could be days or weeks absent (not being able to change 
the state to such one where new revisions would be OK), disallowing 
one from addressing issues.

This seems like trying to solve a process knowledge problem (the I-D
author should not submit new versions) using a technical means, which 
seems shortsighted.

At most, a warning should be issued.

....

8.3.2  Desireable features

   Violating any of the following requirements would NOT prevent a draft
   to be automatically posted except for draft revision designated for
   "publication requested" state (i.e., IETF Last Call and IESG review).
   [[XXX18: should we be that strict with last revisions? --Alex]]

and:

      Does the author request this submission to be published? (i.e.,
      forwarded to IESG or RFC Editor for review and publication as an
      RFC or BCP) [[XXX32: clarify that for-publication submissions may
      be subjected to more mandatory checks than other drafts.
      --Alex]].

==> I don't understand this.  How would the tool know that a draft is 
intended for "publication requested" state.  There is no way to know 
that, so this seems out of scope here.

   [[XXX2: should the posting program obtain all authors consent?
   --Alex]]

==> definitely not, there are past authors who are no longer active, 
of whom we'd never get an ack or nack.

-- 
Pekka Savola                 "You each name yourselves king, yet the
Netcore Oy                    kingdom bleeds."
Systems. Networks. Security. -- George R.R. Martin: A Clash of Kings



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From tools-discuss-bounces@ietf.org  Tue Sep 14 06:18:10 2004
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Subject: RE: [Tools-discuss] Fw: I-D submission tool draft
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Jari & Henrik,

> > As for the chair approval part: when we automate processes,
> > we do not have to follow the current manual process, we
> > can do things in a different way if it makes sense. Just because
> > we can require a chair to sign off in the tool does not
> > mean that we should. In fact, in order to make things go
> > smoothly, I would propose that an optimistic security
> > mechanism be adopted as opposed to a prior or real-time
> > approval: give the chairs a function to remove a WG draft
> > if someone has fraudulently/erroneously submitted one.
>=20
> !! That's an interesting idea, which we've not discussed in
> the team.  I like it :-)

This would meet my concerns as well.  I prefer the optimistic security
mode.

John

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From tools-discuss-bounces@ietf.org  Tue Sep 14 06:36:23 2004
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From: Pekka Savola <pekkas@netcore.fi>
To: john.loughney@nokia.com
Subject: RE: [Tools-discuss] Fw: I-D submission tool draft
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On Tue, 14 Sep 2004 john.loughney@nokia.com wrote:
> > > As for the chair approval part: when we automate processes,
> > > we do not have to follow the current manual process, we
> > > can do things in a different way if it makes sense. Just because
> > > we can require a chair to sign off in the tool does not
> > > mean that we should. In fact, in order to make things go
> > > smoothly, I would propose that an optimistic security
> > > mechanism be adopted as opposed to a prior or real-time
> > > approval: give the chairs a function to remove a WG draft
> > > if someone has fraudulently/erroneously submitted one.
> > 
> > !! That's an interesting idea, which we've not discussed in
> > the team.  I like it :-)
> 
> This would meet my concerns as well.  I prefer the optimistic security
> mode.

Does this include an explicit email notification to the chairs?  If 
so, it could be acceptable even if I find it slightly undesirable.

What happens to such inappropriately published WG drafts?  Eliminated
completely, vanishing without any trace?  Note that this information
is reflected in very many places: WG charter page, WG mailing list,
etc. -- does a withdrawal message get sent to the WG mailing list as
well?

So, I think this optimistic approach will cause significant hassle
especially by those that don't really understand the process, i.e.,
the difference of draft-surname-foo-00 and draft-ietf-wg-foo-00.

-- 
Pekka Savola                 "You each name yourselves king, yet the
Netcore Oy                    kingdom bleeds."
Systems. Networks. Security. -- George R.R. Martin: A Clash of Kings


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Subject: RE: [Tools-discuss] Fw: I-D submission tool draft
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Pekka,

Reformatting your message slightly:

> So, I think this optimistic approach will cause significant hassle
> especially by those that don't really understand the process, i.e.,
> the difference of draft-surname-foo-00 and draft-ietf-wg-foo-00.

Is this currently a problem & if so, how wide-scale? I have not seen
this happen before, even though I am chairing 2 working groups=20
presently.

One would assume if we made automatic submission possible via a web
page, text could be added saying:

	Draft names of the following format draft-ietf-wg-foo-00.txt MUST=20
	have prior approval of WG chairs and ADs.

> Does this include an explicit email notification to the chairs?  If=20
> so, it could be acceptable even if I find it slightly undesirable.

I would hope so.

> What happens to such inappropriately published WG drafts?  Eliminated
> completely, vanishing without any trace?  Note that this information
> is reflected in very many places: WG charter page, WG mailing list,
> etc. -- does a withdrawal message get sent to the WG mailing list as
> well?

How have we handled this in the past? Have our past ways of handling it=20
cause problems?

John

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From tools-discuss-bounces@ietf.org  Tue Sep 14 07:04:19 2004
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From: Pekka Savola <pekkas@netcore.fi>
To: john.loughney@nokia.com
Subject: RE: [Tools-discuss] Fw: I-D submission tool draft
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On Tue, 14 Sep 2004 john.loughney@nokia.com wrote:
> > So, I think this optimistic approach will cause significant hassle
> > especially by those that don't really understand the process, i.e.,
> > the difference of draft-surname-foo-00 and draft-ietf-wg-foo-00.
> 
> Is this currently a problem & if so, how wide-scale? I have not seen
> this happen before, even though I am chairing 2 working groups 
> presently.

Not sure of how wide-scale, but this has come across me.

And can we actually even know how wide scale this is?  The IETF 
secretariat probably would know best how many WG -00 submissions turn 
out which aren't approved..

> One would assume if we made automatic submission possible via a web
> page, text could be added saying:
> 
> 	Draft names of the following format draft-ietf-wg-foo-00.txt MUST 
> 	have prior approval of WG chairs and ADs.

That would be one way to address the problem, at least to the large 
part.

> > What happens to such inappropriately published WG drafts?  Eliminated
> > completely, vanishing without any trace?  Note that this information
> > is reflected in very many places: WG charter page, WG mailing list,
> > etc. -- does a withdrawal message get sent to the WG mailing list as
> > well?
> 
> How have we handled this in the past? Have our past ways of handling it 
> cause problems?

Just one example,

draft-yoo-v6ops-3gpp-ipv6use-00.txt was submitted as
draft-ietf-v6ops-3gpp-ipv6use-00.txt, WG chairs weren't asked (for
some reasons), and it went on the WG charter pages and was announced
on the WG list, the document stuck there for a week or so, then I
noticed that something was amiss and complained to the secretariat,
who removed it from the WG page.

draft-ietf-v6ops-3gpp-ipv6use-00.txt still exists for some reason.  
draft-yoo-v6ops-3gpp-ipv6use-00.txt was submitted as a result and has
now expired.

And this was in the manual system.  Now we're talking about making it
automatic.  This has me worried.

-- 
Pekka Savola                 "You each name yourselves king, yet the
Netcore Oy                    kingdom bleeds."
Systems. Networks. Security. -- George R.R. Martin: A Clash of Kings


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From tools-discuss-bounces@ietf.org  Tue Sep 14 09:36:45 2004
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Henrik Levkowetz wrote:

>>- I'd rather see the tool as one "submit page" rather than
>>  a separate "upload" and "check pages". You submit and then
>>  you get back the information that you want to verify, and
>>  then you either press OK or resubmit/correct.
> 
> Ok.  Would you suggest that the IPR/copyright confirmation be
> on a 3rd page, or combined with the verify page?

Either way is fine with me, but perhaps one verified issue
per page would be more readable. First page: verify that the
metadata is right. Second page: ack that you have comply with
the copyright etc rules.

--Jari

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Subject: RE: [Tools-discuss] Fw: I-D submission tool draft
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> -----Original Message-----
> From: wgchairs-bounces@ietf.org [mailto:wgchairs-bounces@ietf.org]On
> Behalf Of ext Henrik Levkowetz
> Sent: 14.September.2004 12:52
> To: tools-discuss@ietf.org
> Cc: wgchairs@ietf.org; Jari Arkko
> Subject: Re: [Tools-discuss] Fw: I-D submission tool draft
>=20
>=20
> Hi Jari,
>=20
> 	Thanks for the feedback!  Some notes inline...
>=20
> Jari Arkko wrote:
>=20
> >=20
> > I like automation. I think it would be great if the
> > tools handled nits checking, file posting, IPR/copyright
> > confirmation and all that, probably getting the draft
> > to the web site in minutes. Compare this to the delay
> > we have now, which is days -- not bad compared to past
> > times but it would still speed up the process, let the
> > secretariat do other, more useful things. And it would
> > probably increase quality too, less accidents and more
> > formal checking during submission.
> >=20
> > I think the tools should read things like author information
> > from the draft. People would hate typing all that in again.
> > But it may be fine for the tool to ask if the information
> > it has read is correct, as a confirmation. Or get a
> > confirmation that the user has read "Note well".
>=20
> Agreed, on both counts.
>=20
> > As for the chair approval part: when we automate processes,
> > we do not have to follow the current manual process, we
> > can do things in a different way if it makes sense. Just because
> > we can require a chair to sign off in the tool does not
> > mean that we should. In fact, in order to make things go
> > smoothly, I would propose that an optimistic security
> > mechanism be adopted as opposed to a prior or real-time
> > approval: give the chairs a function to remove a WG draft
> > if someone has fraudulently/erroneously submitted one.
>=20
> !! That's an interesting idea, which we've not discussed in
> the team.  I like it :-)
>=20

This is ok until the same draft is resubmitted a few months later with =
changes, but using the same name (since the first one was not approved, =
the name is not reserved). This results in 2 drafts with the same =
version number and different contents that the public has had access to. =
A draft should be approved before made public.

Regards,
Hisham

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At 06:12 AM 09/14/2004, john.loughney@nokia.com wrote:
> > > smoothly, I would propose that an optimistic security
> > > mechanism be adopted as opposed to a prior or real-time
> > > approval: give the chairs a function to remove a WG draft
> > > if someone has fraudulently/erroneously submitted one.
> >
> > !! That's an interesting idea, which we've not discussed in
> > the team.  I like it :-)
>
>This would meet my concerns as well.  I prefer the optimistic security
>mode.
Agree, remove with a re-name option
(just had one like this at IETF-60).
Al


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To: Pekka Savola <pekkas@netcore.fi>
Subject: Re: [Tools-discuss] Fw: I-D submission tool draft 
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Pekka Savola <pekkas@netcore.fi> writes:

> draft-yoo-v6ops-3gpp-ipv6use-00.txt was submitted as
> draft-ietf-v6ops-3gpp-ipv6use-00.txt, WG chairs weren't asked (for
> some reasons), and it went on the WG charter pages and was announced
> on the WG list, the document stuck there for a week or so, then I
> noticed that something was amiss and complained to the secretariat,
> who removed it from the WG page.

> draft-ietf-v6ops-3gpp-ipv6use-00.txt still exists for some reason.  
> draft-yoo-v6ops-3gpp-ipv6use-00.txt was submitted as a result and has
> now expired.

Note: stuff happens, and cruft remains lying around when it
shouldn't. I see it, and we all probably do if we look. When you see
something that isn't right, send a note to internet-drafts (maybe
cc'ing your AD if appropriate) stating how you'd like things fixed.

For the draft that still exists, did anyone ask that it be deleted?

Personally, I think this is one of the chair's jobs, to fix things
related to their WGs that don't seem right, as things _do_ happen...

Thomas

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Subject: [Tools-discuss] Re: I-D submission tool draft
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I have no problem with having the WG chair approve submission of drafts. If
one chair is on vacation, then the co-chair can approve, and if there is
only one chair, then the AD can approve, since the time span is limited.

What I would like to see, however, is that individual drafts which are
submitted to a WG prior to becoming WG drafts are somehow indexed and
accessable under the WG name, especially if they are to be discussed at a
meeting. I usually download a bunch of individual drafts that I am intending
to read prior to IETF meetings. Unless the WG chair puts hot links into the
agenda (and not all WG chairs do), now what I must do is go to the Internet
Drafts web page and do a full text search for each draft, a timeconsuming
and tedious process.

Some may object to this because it lends a certain cachet to individual
drafts that they should not have, since they have not been officially
accepted by the WG. I tend to think that this is unlikely to be a problem,
since they will fall off the page at 6 months when they expire, and nobody
is likely to mistake an individual draft for a WG draft, since the file
names are different. They can also be treated differently in the way they
are linked into the WG page, for example, the user could have to click
through to a page where individual drafts are on, instead of having the
draft immediately accessable from the WG page, as the WG drafts are.

            jak

----- Original Message ----- 
From: "Magnus Westerlund" <magnus.westerlund@ericsson.com>
To: <john.loughney@nokia.com>
Cc: <wgchairs@ietf.org>; <jari.arkko@ericsson.com>; <tools-discuss@ietf.org>
Sent: Tuesday, September 14, 2004 2:03 AM
Subject: Re: I-D submission tool draft


> Hi John,
>
> john.loughney@nokia.com wrote:
>
>   >
> > I agree and would like to add a point - for WG submissions,
> > then the WG chair(s) should also be notified.  If we do this,
> > we could tie-in an explicit/implicit approval process by the
> > WG chair.  I'd prefer implicit, meaning that if I get notified
> > of a new WG submission, I would have to take a step to deny
> > it - otherwise it will be implicitly approved.
>
> I am not agreeing with you on the implicit approval process. At least in
> my WG (AVT) it is quite common that people are somewhat confused on the
> process and do not sufficiently understand the distinction between WG
> documents and individual submission. In addition we are allowed by the
> AD as WG chairs to make the decision to approve RTP payload formats as
> WG items. Thus I like to have the necessary control that no drafts gets
> available as WG items before our explicit approval.
>
> I would also like to point out that with automation the posting to the
> draft repository and sending of announcements could happen directly thus
> giving no time for the WG chair to stop the draft before it becomes
> available. I think it is more appropriate to have a delay in the initial
> submission of a WG document then to have wrongly published versions
> floating around. In comparison I think I have stopped one initial WG
> version submission and approved 4 or 5 so far this year. So it is not a
> massive workload.
>
> If there is also a process where the WG chair can pre-approve WG drafts,
> it can work smoothly even before meetings or when the chair is on
> vacation. It then becomes a matter of the author to communicate with the
> WG chair if it really necessary to get it out ASAP. I hope such an
> interface would use a cut-off deadline based the submission, rather then
> the WG chairs approval. Although the chair should also have an deadline.
>
> I think it is a great idea that the draft submission can be improved to
> be more reliable and quicker. That way I would get less questions from
> my WG authors asking when they can expect their drafts to become
available.
>
> Another feature that I would like to see that does not seem to be in the
> draft is to specify which WG that will get announcement of the draft. I
> think there should be a easy way of specifying a small number of WG
> mailing lists as being recipients of announcement of a individual draft.
>
>
> Cheers
>
> Magnus Westerlund
>
> AVT Chair
> Multimedia Technologies, Ericsson Research EAB/TVA/A
> ----------------------------------------------------------------------
> Ericsson AB                | Phone +46 8 4048287
> Torshamsgatan 23           | Fax   +46 8 7575550
> S-164 80 Stockholm, Sweden | mailto: magnus.westerlund@ericsson.com
>
>



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Cullen Jennings wrote:

...
>>There is still the issue of specifying this so it can be enforced - even
>>if _I_ know what you're getting at :-)  that isn't something that can be
>>built into a tool, as such ,:-)
> 
> There is this great tool called idcheck that you might have heard of ;-) It
> seems to do a good job of checking formatting - it could easily be run by a
> web submission process. Things that pass it, all seem to print fine for me.
> I don't know what it checks but I'm sure you know. (PS Thanks for the great
> tool)

You're welcome :-) (I did an overhaul of the boilerplate-matching code 
during the weekend, to make it recognise a family of not wellformed
boilerplate, exactly to make it more potentially useful as a potential
I-D submisson tool component.)

If they print fine when passed by idnits, I suspect it may be as simple
as the limits idnits enforces on line length and page length, which both
are covered in ID-cheklist.html - this is good news.

...
>>Yes, we intend to at least encourage people to do this.  There are some
>>issues though, mainly having to do with external files used for references
>>- currently it is not a given that all xml files which work on the author's
>>system can be run through xml2rfc somewhere else without patching.
>>
>>
> 
> 
> yes, I like to use the xslt stuff because it is faster so I just don't
> include external references in all my drafts. I just cut and pasted the xml
> form the bib files into my draft. This ways it works for everyone. The ways
> stuff is included is current a bit of a hack - perhaps we could figure out a
> way to fix this problem.

Yes, I think so...  I'll post a note to Marshall, see what he says.


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On 9/13/04 12:38 PM, "Henrik Levkowetz" <henrik@levkowetz.com> wrote:

> Cullen Jennings wrote:
> 
>> I would like a requirement that all drafts that are submitted are close
>> enough to correctly formatted that they can reliably be printed without
>> weird pagination issues. I know this is a vague requirement but I imagine
>> folks know what I am getting at.
> 
> Mmm, I'd also want this, but I don't think this is quite within the scope
> of what the tools-team can require.  I'll suggest we capture this somehow
> in the draft, and see what we can do to maybe get it into the I-D checlist.
> 
> There is still the issue of specifying this so it can be enforced - even
> if _I_ know what you're getting at :-)  that isn't something that can be
> built into a tool, as such ,:-)
> 


There is this great tool called idcheck that you might have heard of ;-) It
seems to do a good job of checking formatting - it could easily be run by a
web submission process. Things that pass it, all seem to print fine for me.
I don't know what it checks but I'm sure you know. (PS Thanks for the great
tool)


>> Also, an option of submitting the xml2rfc style xml seems like a very nice
>> way to generate meta information given the number of people that use that
>> tool for drafts.
> 
> Yes, we intend to at least encourage people to do this.  There are some
> issues though, mainly having to do with external files used for references
> - currently it is not a given that all xml files which work on the author's
> system can be run through xml2rfc somewhere else without patching.
> 
> 

yes, I like to use the xslt stuff because it is faster so I just don't
include external references in all my drafts. I just cut and pasted the xml
form the bib files into my draft. This ways it works for everyone. The ways
stuff is included is current a bit of a hack - perhaps we could figure out a
way to fix this problem.

>> PS. The archive for this list at
>> http://www1.ietf.org/mail-archive/web/tools-discuss/current/maillist.html
>> seem empty
>> 
> 
> Yes.  I've sent a bug report on this.  The ftp arhcive at
> ftp://ftp.ietf.org/ietf-mail-archive/tools-discuss/current
> seems to be updated (with some delay) though.
> 
> 
> 



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Subject: Re: [Tools-discuss] Fw: I-D submission tool draft
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> > give the chairs a function to remove a WG draft
> > if someone has fraudulently/erroneously submitted one.
> 
> !! That's an interesting idea, which we've not discussed in
> the team.  I like it :-)

this process has caused significant issues in teh past

people can get quite burnt if they get a very public rebuke by having
their ID removed - I do not think this is a good idea (plus the fact
is that IDs never get removed from teh net - that ID will be there about
forever with the wrong name)

I think this is quite a bad idea

Scott

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From tools-discuss-bounces@ietf.org  Tue Sep 14 13:20:36 2004
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From: Alex Rousskov <rousskov@measurement-factory.com>
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Hi,

 	I am catching up on tools-discuss e-mail. It turns out that 
TOOLS members were not auto-subscribed to receive postings...

scott bradner wrote:
> this seems to have taken the approach of taking a fully formed ID 
> text and trying to parse and check it, not an unreasonable approach 
> but was the alternative of having the submitter fill in some or all 
> of the meta data on a submission form (authors names & contacts, 
> filename, boilerplate options etc) considered?

As Henrik already pointed out, both modes are supported. However, if 
the submitter manually enters or corrects any meta-data, the draft 
MUST be posted manually, via Secretariat. This way, Secretariat can 
check that manually entered meta-data matches the draft. The tool will 
tell Secretariat what has been changed or added, making Secretariat 
work easier and more reliable.

I think it is a bad idea to let folks change meta-data and auto-post 
drafts that may not match the meta-data any more (more on that below). 
Auto-changing the draft to match manually-entered metadata does not 
seem practical to me for many reasons.

After the initial discussion, would anybody prefer a different choice
here?

Jari Arkko wrote:
> - I'm not sure the correct metadata & go to manual process
>   option is useful. Is there some reason why we can't require
>   either that (a) the draft be corrected so that the metadata
>   can actually be read, or that (b) the user fills in the
>   metadata and then we do the automatic publish operation
>   anyway?

Option (a) is not always possible. We simply do not have the tools to 
_correctly_ extract metadata from any valid draft. Our tools can only 
handle draft formats they know and often rely on imprecise guesses. 
Since draft formatting requirements are very informal, we will not 
have perfect tools in the foreseeable future (if ever).

Option (b) is likely to lead to many inconsistencies and even fraud. 
If the tool cannot extract meta-data from the draft, then it cannot 
check that corrected meta-data matches the draft. Let Secretariat 
handle these special cases. Please note that since manual posting 
takes longer, folks will be encouraged to use xml2rfc and other 
"common" formats to avoid manual processing. This is a good thing, I 
guess.


scott bradner wrote:
> I think that this process is missing a chance to deal with one of the
> confusions about the IETF's process - if the submission process included
> a click-through agreement covering the IPR (copyright & patent
> disclosure) requirements it would eliminate any possibility for the
> submitter to claim that they did not know or for the submitter to say
> that some other text in the document negates the boilerplate

A part of the submission mechanism is a submitter verification step. 
For example, an e-mail can be sent to submitter asking him to confirm 
submission. That would be a good opportunity to confirm IPR consent.


Thank you,

Alex.

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From tools-discuss-bounces@ietf.org  Tue Sep 14 13:29:11 2004
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Subject: [Tools-discuss] use of <?rfc include= ?> processing instrucrtion
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Hi,

    In the requirements for an I-D submission tool which the tools-team
are currently looking at, we would like to provide the possibility to
submit the xml source file for a draft, at the same time as the text
file is sumbitted.  However, there is one potential problem with this
which I've run into - the use of <?rfc include= ?> for references which
can't be found in the standard reference libraries, or the use of this 
PI to put together an xml file from fragments.

If non-standard references or other include files are missing, the
usefulness of having the xml file diminishes...

(This happened with an xml file I'd submitted to the RFC editor, 
and I had to send in a new version with the references inline for
the RFC editor to be able to use it.)

I can think of some different ways of handling this.  They might be
combined, too.  What I wonder is what your thoughts are on the different possibilities:

1) The submission tool tries to run xml2rfc on the file, and reports
   failure or success
   a) if failure, rejects the document, but accepts the text document
   b) if failure, rejects the whole submission
   c) does nothing, leaving a broken xml file in the archive

2) Use of the <?rfc include= ?> PI is deprecated in xml2rfc, and a
   warning issued.  This should probably be combined with one of
   1) above


3) Use of <?rfc include= ?> is removed from xml2rfc, which with time
   will make 1) less and less needed


4) Some other resolution?


	Henrik


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From tools-discuss-bounces@ietf.org  Tue Sep 14 13:29:19 2004
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> I think it is a bad idea to let folks change meta-data and auto-post 
> drafts that may not match the meta-data any more (more on that below). 
> Auto-changing the draft to match manually-entered metadata does not 
> seem practical to me for many reasons.

I'm in full agreement

Scott

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From: Alex Rousskov <rousskov@measurement-factory.com>
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scott bradner wrote:

> I will say that I'm not fond of the idea of requiring that WG chairs 
> pre-approve the submission of -00 WG IDs, as a WG chair I'd rather 
> be able to enforce me getting a chance to review the document first

Can you clarify the point of reviewing the document first, keeping in 
mind that the Chair has no special control over the second and all 
other revisions of the draft? If I have a malicious intent, I will 
post a "placeholder" or "good" version first, get it approved, and 
then immediately post a "bad" version. If I have no malicious intent, 
I will correct any problems in the first version during subsequent 
postings.

IMO (not shared by some TOOLS members), holding the 00 version hostage 
to Chair approval complicates the tool considerably. I still do not 
see much value in doing that. What value does the Chair review of the 
00 version of the draft bring compared to simply authorizing draft 
_work_?

I would have no problems understanding the argument for 
post-then-approve model if Chairs had to approve every posting, not 
just the 00 version. With current rules, it really seems to me that 
the Chair (WG, really) approves draft _work_ not any specific draft 
version, until the last call.


I also cannot say whether discussion on this list indicates that there 
is consensus one way or another. And with folks suggesting no 
approvals at all (i.e., optimistic security model), things become 
really blurry...

Thank you,

Alex.

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James Kempf wrote:

> Most conferences and journals nowadays use an automated submission 
> system, I've heard there are 4 different systems used by various 
> conferences. One of them I've used extensively is EDAS 
> (http://edas.info/doc/) which was developed by Henning Schulzrinne. 
> I'd be curious to know why something like that won't work for IETF?

In my experience with conference/journal review automation tools, they 
should not be adopted for IETF purposes. There are just too many 
differences in the flow of operations, in what gets checked, what 
passing the checks means, etc.

Also, the conference/journal tools I have used and the ID Submission 
tool we are drafting are rather simple. I would be surprised if a lot 
of time can be saved by customizing an existing tool compared to 
writing a few scripts from scratch. We are talking about a few simple 
pages here. Most of the complexity is in validation and posting code 
that is beyond the scope of the ID submission draft and that cannot be 
adopted (existing IETF-specific tools aside) as it is specific to the 
IETF.

Alex.

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FWIW.

> I usually download a bunch of individual
> drafts that I am intending to read prior to IETF meetings.

In this day and age, it's pretty simple to just mirror the entire ID
directory. http://www.ietf.org/rsync-help.html

A mere 140MB (today).

> Unless the WG chair puts hot links into the agenda (and not all WG
> chairs do), now what I must do is go to the Internet Drafts web page
> and do a full text search for each draft, a timeconsuming and
> tedious process.

If you have the ID name in the email agenda on your laptop, and a copy
of the entire ID directory, searching/finding is pretty
straightforward.

> What I would like to see, however, is that individual drafts which
> are submitted to a WG prior to becoming WG drafts are somehow
> indexed and accessable under the WG name, especially if they are to
> be discussed at a meeting.

What more is needed if you have the agenda and a mirror?

Folk can (and do) also use the convention of draft-<author>-<wgname>-
to indicate what WG they think the document belongs to. Not sure that
having more than this really helps much.

Thomas

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From tools-discuss-bounces@ietf.org  Tue Sep 14 13:41:18 2004
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> Also, the conference/journal tools I have used and the ID Submission
> tool we are drafting are rather simple. I would be surprised if a lot
> of time can be saved by customizing an existing tool compared to
> writing a few scripts from scratch. We are talking about a few simple
> pages here. Most of the complexity is in validation and posting code
> that is beyond the scope of the ID submission draft and that cannot be
> adopted (existing IETF-specific tools aside) as it is specific to the
> IETF.
>

This is exactly what I am a little concerned about. I'd rather not see a lot
of effort put into "a few scripts from scratch". This suggests to me
something hacked together with little concern about how it is actually used.
I'd rather see a well designed tool with a good Web-based user interface
that automates draft submission (point and click) with proper attention to
workflow.

It may in fact be the case that the existing conference submission tools
don't satisfy IETF's needs, but I believe due diligence needs to be done to
make sure that is the case. Also, it may also be possible that one of the
existing tools might be easily modified if IETF's requirements are not all
that far off from what it provides. Henning Schulzrinne is a long time
participant in IETF, and he might be willing to work on modifying EDAS for
IETF's needs.

            jak



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From tools-discuss-bounces@ietf.org  Tue Sep 14 13:41:33 2004
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Pekka Savola wrote:

> For what it's worth, I don't see why we even need a web tool.  Why 
> not just send the draft over email?  You can do the same kind of 
> challenge-response with that as well if needed.  I can deal with 
> http, but email seems reasonably simple approach at least for the 
> more experienced...

I think this is a very good point if phrased as "there can be more 
than one interface to the submission toolset". If the submission 
toolset is implemented along the currently specified lines, it would 
be simple to auto-post valid drafts via e-mail. If there are no 
objections, I will add "e-mail interface" option to the draft as a 
nice-to-have second-generation feature.

I believe web interface is still needed for those who want to validate 
the drafts (and not post them) and just for those who like "preview", 
list of "warnings", an option to post manually via Secretariat, and 
other nice features of the web interface.

While virtually everything can be done via e-mail (or any other 
communication protocol), there are things that can be done much more 
naturally on the web. Fortunately, we do not have to select one 
interface over the other in this case.

> How would the tool know that a draft is intended for "publication 
> requested" state.

Via a checkbox that the submitter may select.

>>   [[XXX2: should the posting program obtain all authors consent?
>>   --Alex]]
>
> definitely not, there are past authors who are no longer active, of 
> whom we'd never get an ack or nack.

Good point. However, do you think the tool should at least try to 
prevent me from adding you as a co-author for a draft you have no idea 
about (for example)? We can add "always approve for this draft" flags 
to authors and reasonable timeouts.

Thank you,

Alex.

-- 
Protocol performance, functionality, and reliability testing.
Tools, services, and know-how.
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From tools-discuss-bounces@ietf.org  Tue Sep 14 13:52:34 2004
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Thomas,

Your points explain why it is possible, with some moderate amount of effort,
to get drafts for meetings today, but not specifically why having a page
with drafts to be discussed at a meeting is not such a good idea. If
generating such page were automated would you see a downside to having such
a page?

I might note that IEEE and other standardization groups typically do have
Web repositories for documents that will be the topic of upcoming meetings,
distinct from their longer term document repositories. In the case of 3GPP2,
an FTP server is used (at least, that was the case several years ago).

            jak

----- Original Message ----- 
From: "Thomas Narten" <narten@us.ibm.com>
To: "James Kempf" <kempf@docomolabs-usa.com>
Cc: "Magnus Westerlund" <magnus.westerlund@ericsson.com>;
<john.loughney@nokia.com>; <wgchairs@ietf.org>; <jari.arkko@ericsson.com>;
<tools-discuss@ietf.org>
Sent: Tuesday, September 14, 2004 10:23 AM
Subject: Re: I-D submission tool draft


> FWIW.
>
> > I usually download a bunch of individual
> > drafts that I am intending to read prior to IETF meetings.
>
> In this day and age, it's pretty simple to just mirror the entire ID
> directory. http://www.ietf.org/rsync-help.html
>
> A mere 140MB (today).
>
> > Unless the WG chair puts hot links into the agenda (and not all WG
> > chairs do), now what I must do is go to the Internet Drafts web page
> > and do a full text search for each draft, a timeconsuming and
> > tedious process.
>
> If you have the ID name in the email agenda on your laptop, and a copy
> of the entire ID directory, searching/finding is pretty
> straightforward.
>
> > What I would like to see, however, is that individual drafts which
> > are submitted to a WG prior to becoming WG drafts are somehow
> > indexed and accessable under the WG name, especially if they are to
> > be discussed at a meeting.
>
> What more is needed if you have the agenda and a mirror?
>
> Folk can (and do) also use the convention of draft-<author>-<wgname>-
> to indicate what WG they think the document belongs to. Not sure that
> having more than this really helps much.
>
> Thomas
>



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From tools-discuss-bounces@ietf.org  Tue Sep 14 13:53:26 2004
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On Tue, 14 Sep 2004, James Kempf wrote:

>> Also, the conference/journal tools I have used and the ID 
>> Submission tool we are drafting are rather simple. I would be 
>> surprised if a lot of time can be saved by customizing an existing 
>> tool compared to writing a few scripts from scratch. We are talking 
>> about a few simple pages here. Most of the complexity is in 
>> validation and posting code that is beyond the scope of the ID 
>> submission draft and that cannot be adopted (existing IETF-specific 
>> tools aside) as it is specific to the IETF.
>
> This is exactly what I am a little concerned about. I'd rather not 
> see a lot of effort put into "a few scripts from scratch". This 
> suggests to me something hacked together with little concern about 
> how it is actually used. I'd rather see a well designed tool with a 
> good Web-based user interface that automates draft submission (point 
> and click) with proper attention to workflow.
>
> It may in fact be the case that the existing conference submission 
> tools don't satisfy IETF's needs, but I believe due diligence needs 
> to be done to make sure that is the case. Also, it may also be 
> possible that one of the existing tools might be easily modified if 
> IETF's requirements are not all that far off from what it provides. 
> Henning Schulzrinne is a long time participant in IETF, and he might 
> be willing to work on modifying EDAS for IETF's needs.

Agreed, the Secretariat should reuse if reuse makes most sense. To me, 
"simple" does not mean "hacked together without concern about how it 
is actually used and without attention to workflow" :-). Careful use 
and flow analysis is what the draft in question is supposed to provide 
to the Secretariat. I just hope that it would be relatively simple to 
satisfy our requirements (draft interpretation/validation aside).

Thank you,

Alex.


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> Your points explain why it is possible, with some moderate amount of effort,
> to get drafts for meetings today,

IMO, the effort involved in what I described is less than the effor
you described, where you have to go to the IETF search engine on each
draft in advance to pull it down.  But we might quibble on the
relative efforts involved here. :-)

> but not specifically why having a page with drafts to be discussed
> at a meeting is not such a good idea. If generating such page were
> automated would you see a downside to having such a page?

Isn't that page simply the WG agenda, in which case it can be and is
maintained/managed by the WG chairs?

It's getting the secretariat/or ID submission tool involved in this
that I'm not fond of. I don't see the need to centralize this or
(effectively) require that all WGs do this.

Thomas

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Subject: Re: [Tools-discuss] use of <?rfc include= ?> processing instrucrtion
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At Tue, 14 Sep 2004 19:02:01 +0200, Henrik Levkowetz wrote:
> 
> 1) The submission tool tries to run xml2rfc on the file, and reports
>    failure or success
>    a) if failure, rejects the document, but accepts the text document
>    b) if failure, rejects the whole submission
>    c) does nothing, leaving a broken xml file in the archive

(b) would be ok if combined with (4).

> 2) Use of the <?rfc include= ?> PI is deprecated in xml2rfc, and a
>    warning issued.  This should probably be combined with one of
>    1) above

No (see below).

> 3) Use of <?rfc include= ?> is removed from xml2rfc, which with time
>    will make 1) less and less needed

No no no no no.  Eg, the DNSSECbis specs (three documents) are broken
up into 85 .xml files, some of which are generated automatically,
including a set which are generated by postprocessing the output of a
reference implementation of part of the protocol.

If <?rfc include="" ?> weren't present, we would have had to invent it.

> 4) Some other resolution?

Like using the (undocumented) xml2rfc feature that already solves
this? :)

$ xml2rfc head.xml concatenated.xml

Where "head.xml" is the top-level intput file.

How about:

 -Submitting- xml that uses <?rfc include ?> is not allowed.

 Authors who use <?rfc include ?> must preprocess their xml files
 through xml2rfc to produce a single concatenated file.

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On Tue, 14 Sep 2004, Henrik Levkowetz wrote:

> 1) The submission tool tries to run xml2rfc on the file, and reports
>  failure or success
>  a) if failure, rejects the document, but accepts the text document
>  b) if failure, rejects the whole submission
>  c) does nothing, leaving a broken xml file in the archive

My strong preference would be for (b). A person should remove 
offending XML file from the submission if they want option (a). Option 
(c) seems like a bad idea on general principles of consistency and 
correctness.

Note that the tool can offer the author to remove the offending format 
(to help with getting to option (a)), but removal must not be 
automatic, IMO.

> 2) Use of the <?rfc include= ?> PI is deprecated in xml2rfc, and a
>  warning issued.  This should probably be combined with one of
>  1) above
> 3) Use of <?rfc include= ?> is removed from xml2rfc, which with time
>  will make 1) less and less needed

Both put carriage in front of the horse, IMO. Include statements are 
very useful to authors. Xml2Rfc needs better include support, not less 
include support!

> 4) Some other resolution?

Preprocess XML to include all includes and submit the processed 
version. Many folks, myself included, preprocess xml2rfc sources 
anyway, for many reasons.

An alternative is to submit a tarball with all included files.

Alex.

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Subject: [Tools-discuss] Re: I-D submission tool draft
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On Tue, Sep 14, 2004 at 01:42:56PM -0400, Thomas Narten wrote:
> > Your points explain why it is possible, with some moderate amount of effort,
> > to get drafts for meetings today,
> 
> IMO, the effort involved in what I described is less than the effor
> you described, where you have to go to the IETF search engine on each
> draft in advance to pull it down.  But we might quibble on the
> relative efforts involved here. :-)

FWIW, I do what Thomas has advocated - rsync RFCs and I-Ds before the
meeting - and look for things with ls.  It works very well, even for
groups I attend on the spur of the moment, and is dirt simple.

-- 
Ted Faber
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scott bradner wrote:

>>>give the chairs a function to remove a WG draft
>>>if someone has fraudulently/erroneously submitted one.
>>
>>!! That's an interesting idea, which we've not discussed in
>>the team.  I like it :-)
> 
> 
> this process has caused significant issues in teh past
> 
> people can get quite burnt if they get a very public rebuke by having
> their ID removed - I do not think this is a good idea (plus the fact
> is that IDs never get removed from teh net - that ID will be there about
> forever with the wrong name)

The 'rebuked' feeling is one clear downside.

The fact that a lot of places are rsyncing against the archive
at all times is something I didn't think of in my first reaction.
That means that it is essentially impossible to completely remove
a draft once it has hit the archive.

To me, this makes the idea very much less attractive.

	Henrik

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Hi James,

James Kempf wrote:

> What I would like to see, however, is that individual drafts which are
> submitted to a WG prior to becoming WG drafts are somehow indexed and
> accessable under the WG name, especially if they are to be discussed at a
> meeting. I usually download a bunch of individual drafts that I am intending
> to read prior to IETF meetings. Unless the WG chair puts hot links into the
> agenda (and not all WG chairs do), now what I must do is go to the Internet
> Drafts web page and do a full text search for each draft, a timeconsuming
> and tedious process.

If I understand you correctly, you would be as well served if some
other method of providing hot links from workgroup agendas were provided.

I got frustrated some time ago at the lack of hot links, and set up a 
massaged IETF agenda pointing to workgroup agendas which also had been
massaged to make all draft-...... and rfc.... words into links, e.g.:

 
http://ietf.levkowetz.com/rfcmarkup.cgi?url=http://www.ietf.org/ietf/04aug/v6ops.txt

Would something like this serve, if provided through the regular meeting
agenda?

	Henrik


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From tools-discuss-bounces@ietf.org  Tue Sep 14 17:31:41 2004
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Yes, this would be exactly what is needed.

            jak

----- Original Message ----- 
From: "Henrik Levkowetz" <henrik@levkowetz.com>
To: "James Kempf" <kempf@docomolabs-usa.com>
Cc: <wgchairs@ietf.org>; <tools-discuss@ietf.org>
Sent: Tuesday, September 14, 2004 12:34 PM
Subject: Re: I-D submission tool draft


> Hi James,
>
> James Kempf wrote:
>
> > What I would like to see, however, is that individual drafts which are
> > submitted to a WG prior to becoming WG drafts are somehow indexed and
> > accessable under the WG name, especially if they are to be discussed at
a
> > meeting. I usually download a bunch of individual drafts that I am
intending
> > to read prior to IETF meetings. Unless the WG chair puts hot links into
the
> > agenda (and not all WG chairs do), now what I must do is go to the
Internet
> > Drafts web page and do a full text search for each draft, a
timeconsuming
> > and tedious process.
>
> If I understand you correctly, you would be as well served if some
> other method of providing hot links from workgroup agendas were provided.
>
> I got frustrated some time ago at the lack of hot links, and set up a
> massaged IETF agenda pointing to workgroup agendas which also had been
> massaged to make all draft-...... and rfc.... words into links, e.g.:
>
>
>
http://ietf.levkowetz.com/rfcmarkup.cgi?url=http://www.ietf.org/ietf/04aug/v6ops.txt
>
> Would something like this serve, if provided through the regular meeting
> agenda?
>
> Henrik
>
>



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Alex Rousskov wrote:
> On Tue, 14 Sep 2004, Henrik Levkowetz wrote:
> 
>> 1) The submission tool tries to run xml2rfc on the file, and reports
>>  failure or success
>>  a) if failure, rejects the document, but accepts the text document
>>  b) if failure, rejects the whole submission
>>  c) does nothing, leaving a broken xml file in the archive
> 
> 
> My strong preference would be for (b). A person should remove offending 
> XML file from the submission if they want option (a). Option (c) seems 
> like a bad idea on general principles of consistency and correctness.

+1.

> Note that the tool can offer the author to remove the offending format 
> (to help with getting to option (a)), but removal must not be automatic, 
> IMO.
> 
>> 2) Use of the <?rfc include= ?> PI is deprecated in xml2rfc, and a
>>  warning issued.  This should probably be combined with one of
>>  1) above
>> 3) Use of <?rfc include= ?> is removed from xml2rfc, which with time
>>  will make 1) less and less needed
> 
> 
> Both put carriage in front of the horse, IMO. Include statements are 
> very useful to authors. Xml2Rfc needs better include support, not less 
> include support!

Include statements are useful, but *this* mechanism is borked. For 
instance, a document using reference includes by definition won't 
validate according to the DTD, and we *do* want people to validate, right?

>> 4) Some other resolution?
> 
> 
> Preprocess XML to include all includes and submit the processed version. 
> Many folks, myself included, preprocess xml2rfc sources anyway, for many 
> reasons.

I think that's the best approach. In particular, the *author* should 
have both control and responsibility of what the references actually 
contain, and the resultant text should be immutable independant of when 
the xml2rfc-to-text conversion is run.

> An alternative is to submit a tarball with all included files.

-1

Best regards, Julian

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Date: Tue, 14 Sep 2004 12:44:02 -0700
From: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-discuss] Re: I-D submission tool draft
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Personally, until XML2RFC came along, I almost always submitted
Internet Drafts as ASCII text without any pagination at all.

* The utility of pagination is low:

As long as there are section numbers, it's perfectly reasonable
and more useful to identify a sentence in a draft by section number,
paragraph number, and context, rather than by page number and
line number; in any case, such references work even when there
are multiple formats.

When internet drafts get turned into RFCs, the pagination changes
anyway, so it's not particularly useful for the submitter to
pre-paginate.

Most people have tools that will allow them to paginate
text/plain documents themselves, in a way that suites their
reading environment.

Pagination doesn't help reading ASCII text online.

* Pagination gets in the way:

If you're editing the text in ASCII with, say, emacs, the
pagination gets in the way, since the text editor won't
automatically adjust pagination.

If you're running diffs between one version and the next,
the pagination often changes, and the pagination changes
obscure the diffs display.

So I would like to see submission of ASCII text internet
drafts allow (and possibly even encourage) unpaginated text/plain.

Larry

> Not for -00 drafts. As long as they're strictly ascii, I personally 
> could care less if the pagination of -00 drafts comes out strange; at 
> least their content is still readable. However, I WOULD like to see them 
> checked for non-ascii characters. Strange characters often cause 
> problems for printing and their readability.


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From tools-discuss-bounces@ietf.org  Tue Sep 14 17:56:05 2004
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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Julian Reschke <julian.reschke@gmx.de>
Subject: Re: [Tools-discuss] Re: [xml2rfc] use of <?rfc include= ?> processing
	instrucrtion
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On Tue, 14 Sep 2004, Julian Reschke wrote:

>>> 2) Use of the <?rfc include= ?> PI is deprecated in xml2rfc, and a
>>>  warning issued.  This should probably be combined with one of
>>>  1) above
>>> 3) Use of <?rfc include= ?> is removed from xml2rfc, which with time
>>>  will make 1) less and less needed
>> 
>> Both put carriage in front of the horse, IMO. Include statements 
>> are very useful to authors. Xml2Rfc needs better include support, 
>> not less include support!
>
> Include statements are useful, but *this* mechanism is borked. For 
> instance, a document using reference includes by definition won't 
> validate according to the DTD, and we *do* want people to validate, 
> right?

If <include>s violate DTD, then we should fix DTD, <include>s, or 
both. What I am trying to say is that a mechanism to include external 
fragments into drafts is useful and needed. If the current mechanism 
is broken, it should be fixed one way or another. This is unrelated to 
the ID submission tool functionality.

Regardless of the above, authors should submit [preprocessed] XML that 
does not need external fragments. We seem to agree on this. If xml2rfc 
provides such preprocessing abilities natively, that would make users 
even happier. If not, a simple XSLT/Perl/etc. script can do the job.

Alex.

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From tools-discuss-bounces@ietf.org  Tue Sep 14 18:19:36 2004
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Alex Rousskov wrote:

> If <include>s violate DTD, then we should fix DTD, <include>s, or both. 
> What I am trying to say is that a mechanism to include external 
> fragments into drafts is useful and needed. If the current mechanism is 
> broken, it should be fixed one way or another. This is unrelated to the 
> ID submission tool functionality.

Correct. We had a discussion about *how* this could be done a few months 
ago, but with no result. I guess it's a good moment to start it again :-)

> Regardless of the above, authors should submit [preprocessed] XML that 
> does not need external fragments. We seem to agree on this. If xml2rfc 
> provides such preprocessing abilities natively, that would make users 
> even happier. If not, a simple XSLT/Perl/etc. script can do the job.

We agree here.

I find it particulary important that the submitted XML file will have 
the same contents in the references no matter *when* it is run thhrough 
the xml2rfc formatter, thus inclusion during authoring is good, but 
implicit inclusion on submission (or even later) IMHO is a Bad thing.

Julian

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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Julian Reschke <julian.reschke@gmx.de>
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On Tue, 14 Sep 2004, Julian Reschke wrote:

> I find it particulary important that the submitted XML file will 
> have the same contents in the references no matter *when* it is run 
> thhrough the xml2rfc formatter, thus inclusion during authoring is 
> good, but implicit inclusion on submission (or even later) IMHO is a 
> Bad thing.

Agreed. Note, however, that if a reference does not change with time 
(e.g., a reference to an RFC), then it is not a problem, in principle, 
to include such references dynamically (so to speak).

A perhaps nastier problem is xml2rfc versioning. We all know that 
rendered drafts may look rather different when xml2rfc versions 
change. I am not sure how to combat that (short of the submitter 
specifying the xml2rfc version to be used, which is kind of ugly).

Thanks,

Alex.


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On Tue, 14 Sep 2004 10:36:25 -0700
"James Kempf" <kempf@docomolabs-usa.com> wrote:

>  but not specifically why having a page
>  with drafts to be discussed at a meeting is not such a good idea. If
>  generating such page were automated would you see a downside to having such
>  a page?


Yes. Setting the agenda is a human's job, more specifically the
chair's job. That human ought to have at least read and understood the
abstract (if not the whole draft) and group discussion items and set
the times. Let's not automate that.

I am all for having "hot" links in the agenda as published on the
IETF site. That would help the participants. 

For people that tend to prepare themselves in networkless places such
as planes hot links are not of that much use. But then again they
probably do an rsync.

--Olaf



---------------------------------| Olaf M. Kolkman
---------------------------------| RIPE NCC


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From tools-discuss-bounces@ietf.org  Wed Sep 15 09:37:31 2004
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sob@harvard.edu wrote:
>>>give the chairs a function to remove a WG draft
>>>if someone has fraudulently/erroneously submitted one.
>>
>>!! That's an interesting idea, which we've not discussed in
>>the team.  I like it :-)
> 
> 
> this process has caused significant issues in teh past
> 
> people can get quite burnt if they get a very public rebuke by having
> their ID removed - I do not think this is a good idea (plus the fact
> is that IDs never get removed from teh net - that ID will be there about
> forever with the wrong name)

Ok -- given that the IDs can get distributed very widely it is
perhaps best to ensure that the I-Ds have authorization first
before assigning them a WG-based name. And I was surprised by
the amount of people who have had experiences with non-approved
WG document submissions! However, I'm still hoping that
the authorization process can be made as smooth as possible.
Perhaps you can allow both prior authorizations as well as
enabling a chair to allow a pending I-D submission. (Or maybe
the manual secretariat process can handle the latter case?
This could handle also the AD-approvals when both chairs are
unavailable.)

--Jari

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From tools-discuss-bounces@ietf.org  Wed Sep 15 18:39:05 2004
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Rob Austein wrote:
 > ...
>>3) Use of <?rfc include= ?> is removed from xml2rfc, which with time
>>   will make 1) less and less needed
> 
> 
> No no no no no.  Eg, the DNSSECbis specs (three documents) are broken
> up into 85 .xml files, some of which are generated automatically,
> including a set which are generated by postprocessing the output of a
> reference implementation of part of the protocol.
> 
> If <?rfc include="" ?> weren't present, we would have had to invent it.

No, you wouldn't have to. You can just use the standard XML mechanisms 
instead (as documented on xml.resource.org).

>>4) Some other resolution?
> 
> 
> Like using the (undocumented) xml2rfc feature that already solves
> this? :)
> 
> $ xml2rfc head.xml concatenated.xml
> 
> Where "head.xml" is the top-level intput file.
> 
> How about:
> 
>  -Submitting- xml that uses <?rfc include ?> is not allowed.
> 
>  Authors who use <?rfc include ?> must preprocess their xml files
>  through xml2rfc to produce a single concatenated file.

Yep.

Julian

-- 
<green/>bytes GmbH -- http://www.greenbytes.de -- tel:+492512807760

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From: David Meyer <dmm@1-4-5.net>
To: Rob Austein <sra@hactrn.net>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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>> If <?rfc include="" ?> weren't present, we would have had to invent it.
>> 
>> > 4) Some other resolution?
>> 
>> Like using the (undocumented) xml2rfc feature that already solves
>> this? :)
>> 
>> $ xml2rfc head.xml concatenated.xml
>> 
>> Where "head.xml" is the top-level intput file.
>> 
>> How about:
>> 
>>  -Submitting- xml that uses <?rfc include ?> is not allowed.
>> 
>>  Authors who use <?rfc include ?> must preprocess their xml files
>>  through xml2rfc to produce a single concatenated file.

	Yep, seems a completely reasonable resolution.

	Dave

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Date: Wed, 15 Sep 2004 18:46:28 -0400
From: Scott W Brim <swb@employees.org>
To: Rob Austein <sra@hactrn.net>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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On Tue, Sep 14, 2004 01:44:36PM -0400, Rob Austein allegedly wrote:
> > 3) Use of <?rfc include= ?> is removed from xml2rfc, which with time
> >    will make 1) less and less needed
> 
> No no no no no.  Eg, the DNSSECbis specs (three documents) are broken
> up into 85 .xml files, some of which are generated automatically,
> including a set which are generated by postprocessing the output of a
> reference implementation of part of the protocol.
> 
> If <?rfc include="" ?> weren't present, we would have had to invent it.

but it's there, as you say:

> Like using the (undocumented) xml2rfc feature that already solves
> this? :)
> 
> $ xml2rfc head.xml concatenated.xml
> 
> Where "head.xml" is the top-level intput file.
> 
> How about:
> 
>  -Submitting- xml that uses <?rfc include ?> is not allowed.
> 
>  Authors who use <?rfc include ?> must preprocess their xml files
>  through xml2rfc to produce a single concatenated file.

Good.

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From: Pekka Savola <pekkas@netcore.fi>
To: Rob Austein <sra@hactrn.net>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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On Tue, 14 Sep 2004, Rob Austein wrote:
> At Tue, 14 Sep 2004 19:02:01 +0200, Henrik Levkowetz wrote:
> > 1) The submission tool tries to run xml2rfc on the file, and reports
> >    failure or success
> >    a) if failure, rejects the document, but accepts the text document
> >    b) if failure, rejects the whole submission
> >    c) does nothing, leaving a broken xml file in the archive
> 
> (b) would be ok if combined with (4).
[...]
> > 4) Some other resolution?
> 
>  -Submitting- xml that uses <?rfc include ?> is not allowed.
> 
>  Authors who use <?rfc include ?> must preprocess their xml files
>  through xml2rfc to produce a single concatenated file.

If this is the case, I'd vote that the xml2rfc interface at 
xml.resource.org be able to do the postprocessing, and also burp out 
.xml files as .xml output (with the content set to octet-string, so 
the browsers don't try to render it).

There are folks who *don't* want to install xml2rfc, and just use the
web interface effectively.  If we want to get xml2rfc to wider use,
the number of these people should rise [because getting started on xml
is so much simpler if you don't need to worry about xml editors,
xml2rfc or whatnot at all], not decrease.

-- 
Pekka Savola                 "You each name yourselves king, yet the
Netcore Oy                    kingdom bleeds."
Systems. Networks. Security. -- George R.R. Martin: A Clash of Kings


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From tools-discuss-bounces@ietf.org  Thu Sep 16 00:35:00 2004
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From: Pekka Savola <pekkas@netcore.fi>
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Subject: [Tools-discuss] illegitimate co-authors [Re: I-D submission tool
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On Tue, 14 Sep 2004, Alex Rousskov wrote:
> >>   [[XXX2: should the posting program obtain all authors consent?
> >>   --Alex]]
> >
> > definitely not, there are past authors who are no longer active, of 
> > whom we'd never get an ack or nack.
> 
> Good point. However, do you think the tool should at least try to 
> prevent me from adding you as a co-author for a draft you have no idea 
> about (for example)? We can add "always approve for this draft" flags 
> to authors and reasonable timeouts.

This is not prevented today, and I think there are 
serious disadvantages to it (relating to the latecy of getting an 
ack), so I think this should be out of scope for this tool.

At most, the tool could send an email to all of the authors listed in 
the draft, and wait until *one* of them sends an acknowledgement, but 
that wouldn't prevent what you describe, and would have problems e.g., 
when WG chairs try to submit document on absent authors' behalf.

So, I'd suggest just skipping this attempt.

-- 
Pekka Savola                 "You each name yourselves king, yet the
Netcore Oy                    kingdom bleeds."
Systems. Networks. Security. -- George R.R. Martin: A Clash of Kings


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On Thu, 16 Sep 2004, Pekka Savola wrote:

> On Tue, 14 Sep 2004, Alex Rousskov wrote:
>>>>   [[XXX2: should the posting program obtain all authors consent?
>>>>   --Alex]]
>>>
>>> definitely not, there are past authors who are no longer active, 
>>> of whom we'd never get an ack or nack.
>>
>> Good point. However, do you think the tool should at least try to 
>> prevent me from adding you as a co-author for a draft you have no 
>> idea about (for example)? We can add "always approve for this 
>> draft" flags to authors and reasonable timeouts.
>
> This is not prevented today, and I think there are serious 
> disadvantages to it (relating to the latecy of getting an ack), so I 
> think this should be out of scope for this tool.

Noted. Looks like another issue where there is no clear consensus so 
far. If it were not for "by submitting this draft, all authors..." IPR 
statements, I would be much less concerned.

Not surprisingly, folks position seem to depend on whether they were 
personally bitten by a given technically preventable problem. That's 
why "design by committee" rarely works, I guess :-).

> At most, the tool could send an email to all of the authors listed 
> in the draft, and wait until *one* of them sends an acknowledgement, 
> but that wouldn't prevent what you describe, and would have problems 
> e.g., when WG chairs try to submit document on absent authors' 
> behalf.
>
> So, I'd suggest just skipping this attempt.

At the very least, I would suggest sending a "your draft has been 
posted" e-mail to all listed authors and the WG mailing list (for WG 
drafts). No response would be required/solicited. While this scheme 
does not allow for abuse prevention, it discourages abuse and helps 
folks notice problems (and updates) faster.

In the future, it would be nice to let "3rd party" folks register 
their e-mails to receive such notifications for a given draft or WG 
activity.

Thanks,

Alex.


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Subject: [Tools-discuss] Fw: I-D submission tool draft
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Forwarding this to the tools-discuss list.  /henrik

-------- Begin forwarded message: --------

Date: Tue, 14 Sep 2004 13:50:47 -0700 (PDT)
From: Bill Manning <bmanning@ISI.EDU>
To: sob@harvard.edu (scott bradner)
Cc: wgchairs@ietf.org, ietf@ietf.org, bmanning@ISI.EDU
Subject: Re: I-D submission tool draft


% 
% Bill says:
%         actually, i think that the WG chairs are the -wrong- people
%         to ensure that the right text is part of each -00 IDs. you
%         really want proper legal review of each -00 id to ensure that
%         the copyright text is correct/intact.
% 
% I do not recall saying anything about the WG chairs doing this

	Hum....  this follows from the last para of your email, excerpted
	below, where you intimate that an idea for "making" this work is
	to require WG chairs to pre-approve the submission of -00 WG IDs.


I will say that I'm not fond of the idea of requiring that WG chairs
pre-approve the submission of -00 WG IDs, as a WG chair I'd rather be
able to enforce me getting a chance to review the document first - I'm
fine with letting a WG chair be able to pre approve but I do not think
it should be the only way that the process should be able to work

Scott

_______________________________________________

% 
% the reason the WG chairs are in the loop today (and tomorrow) is to
% ensure that the WG thinks the document should be a WG document, it
% has nothing to do with WG chairs checking boilerplate

	yes, nessasary but not sufficent.  Most WG chairs are not
	licensed legal advisors.

% 
% Scott
% 


-- 
--bill

Opinions expressed may not even be mine by the time you read them, and
certainly don't reflect those of any other entity (legal or otherwise).



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Forwarding to tools-discuss...  /Henrik

-------- Begin forwarded message: --------

Date: Tue, 14 Sep 2004 05:21:59 -0400 (EDT)
From: sob@harvard.edu (scott bradner)
To: bmanning@ISI.EDU, sob@harvard.edu
Cc: wgchairs@ietf.org, ietf@ietf.org
Subject: Re: I-D submission tool draft


Bill says:
        actually, i think that the WG chairs are the -wrong- people
        to ensure that the right text is part of each -00 IDs. you
        really want proper legal review of each -00 id to ensure that
        the copyright text is correct/intact.

I do not recall saying anything about the WG chairs doing this

the reason the WG chairs are in the loop today (and tomorrow) is to
ensure that the WG thinks the document should be a WG document, it
has nothing to do with WG chairs checking boilerplate

Scott


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Forwarding to tools-discuss... /Henrik

-------- Begin forwarded message: --------

Date: Tue, 14 Sep 2004 09:28:05 +0100
From: Gorry Fairhurst <gorry@erg.abdn.ac.uk>
To: "Jari Arkko (JO/LMF)" <jari.arkko@ericsson.com>, wgchairs@ietf.org
Subject: Re: I-D submission tool draft



IMHO, The way people cite ID's (which we know they should not) leads to 
a conclusion that SOMEONE MUST check new WG submissions BEFORE they are 
allocated an draft-ietf-xxx- filename... That way, we prevent people 
archiving none-drafts.

I'd be keen to see WG (Chair) approval of EACH WG draft, afterall
authors in the proposed scheme can immediately publish
a revised individual submission identical to the WG proposal
--- This would also give Chairs time to check the details *AND* Author 
list. This may be a good time to check all Authors are ACTUALLY going to 
engage in developing this as a WG document and in the review, etc.

Gorry

Jari Arkko (JO/LMF) wrote:

<snip>

> 
> As for the chair approval part: when we automate processes,
> we do not have to follow the current manual process, we
> can do things in a different way if it makes sense. Just because
> we can require a chair to sign off in the tool does not
> mean that we should. In fact, in order to make things go
> smoothly, I would propose that an optimistic security
> mechanism be adopted as opposed to a prior or real-time
> approval: give the chairs a function to remove a WG draft
> if someone has fraudulently/erroneously submitted one.
> 


<snip>





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Forwarding to tools-discuss list...  /Henrik

-------- Begin forwarded message: --------

Date: Tue, 14 Sep 2004 07:46:38 +0300 (EEST)
From: Pekka Savola <pekkas@netcore.fi>
To: Jeffrey Hutzelman <jhutz@cmu.edu>
Cc: wgchairs@ietf.org
Subject: re: I-D submission tool draft


I stripped off ietf@ietf.org...

On Mon, 13 Sep 2004, Jeffrey Hutzelman wrote:
> On Monday, September 13, 2004 08:38:45 -0400 scott bradner 
> <sob@harvard.edu> wrote:
> 
> > I will say that I'm not fond of the idea of requiring that WG chairs
> > pre-approve the submission of -00 WG IDs, as a WG chair I'd rather be
> > able to enforce me getting a chance to review the document first - I'm
> > fine with letting a WG chair be able to pre approve but I do not think
> > it should be the only way that the process should be able to work

I'm not sure if I see this problem.  The process in practice could be
that the WG chairs ask the authors to send the document to them, they
will review it [and iterate as needed, and when done], send in the
pre-approval and the the document at the same time.

There's no actual requirement that the authors themselves send in the
-00 documents.  There aren't that many per WG to make it too big a
trouble for WG chairs..
 
> I agree.  While both submission of the document and approval by the chair 
> are necessary, there's no reason to require a particular order.  If I'm not 
> available to approve a new document (say, because I'm on a train returning 
> from an IETF meeting), the system should wait until I can deal.  It should 
> _not_ force the submitter to wait -- computers are much better at waiting 
> than people are.

I don't see forcing the submitter to wait a problem at all.  It just
changes the practical process a little bit, that's all.

-- 
Pekka Savola                 "You each name yourselves king, yet the
Netcore Oy                    kingdom bleeds."
Systems. Networks. Security. -- George R.R. Martin: A Clash of Kings



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Forwarding to tools-discuss list... /Henrik

-------- Begin forwarded message: --------

Date: Tue, 14 Sep 2004 08:56:00 +0300
From: john.loughney@nokia.com
To: <pekkas@netcore.fi>, <jhutz@cmu.edu>
Cc: wgchairs@ietf.org
Subject: RE: I-D submission tool draft


Pekka,

> > I agree.  While both submission of the document and approval by the chair 
> > are necessary, there's no reason to require a particular order.  If I'm not 
> > available to approve a new document (say, because I'm on a train returning 
> > from an IETF meeting), the system should wait until I can deal.  It should 
> > _not_ force the submitter to wait -- computers are much better at waiting 
> > than people are.
> 
> I don't see forcing the submitter to wait a problem at all.  It just
> changes the practical process a little bit, that's all.

My biggest concern about this is co-ordinating this around IETF meetings.
For example, I usually take vacations from mid-June to mid-July so sometimes I am
on vacation during the draft cut-off dates.  Trying to get everything
co-ordinated sufficiently would probably cause something to get missed,
which sort of defeats the purpose of scheduling IETF meetings to discuss
active work items.  

John


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Forwarding to tools-discuss list... /Henrik

-------- Begin forwarded message: --------

Date: Tue, 14 Sep 2004 09:44:39 +0300 (EEST)
From: Pekka Savola <pekkas@netcore.fi>
To: john.loughney@nokia.com
Cc: wgchairs@ietf.org
Subject: RE: I-D submission tool draft


On Tue, 14 Sep 2004 john.loughney@nokia.com wrote:
> > > I agree.  While both submission of the document and approval by the chair 
> > > are necessary, there's no reason to require a particular order.  If I'm not 
> > > available to approve a new document (say, because I'm on a train returning 
> > > from an IETF meeting), the system should wait until I can deal.  It should 
> > > _not_ force the submitter to wait -- computers are much better at waiting 
> > > than people are.
> > 
> > I don't see forcing the submitter to wait a problem at all.  It just
> > changes the practical process a little bit, that's all.
> 
> My biggest concern about this is co-ordinating this around IETF meetings.
> For example, I usually take vacations from mid-June to mid-July so sometimes I am
> on vacation during the draft cut-off dates.  Trying to get everything
> co-ordinated sufficiently would probably cause something to get missed,
> which sort of defeats the purpose of scheduling IETF meetings to discuss
> active work items.  

Don't take vacations then.  That's why being a WG chair gives you the
big bucks ;-).

But seriously, unless WG chairs/secretaries coordinate, having long
vacations prior to the meetings is a recipe for disaster.  Maybe this
calls for a slightly different meeting times, or just sacrifices wrt.  
vacations from the chairs and WG participants..

-- 
Pekka Savola                 "You each name yourselves king, yet the
Netcore Oy                    kingdom bleeds."
Systems. Networks. Security. -- George R.R. Martin: A Clash of Kings



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Forwarding to tools-discuss list... /Henrik

-------- Begin forwarded message: --------

Date: Tue, 14 Sep 2004 10:00:41 +0300
From: john.loughney@nokia.com
To: <pekkas@netcore.fi>
Cc: wgchairs@ietf.org
Subject: RE: I-D submission tool draft


Pekka,

> Don't take vacations then.  That's why being a WG chair gives you the
> big bucks ;-).
> 
> But seriously, unless WG chairs/secretaries coordinate, having long
> vacations prior to the meetings is a recipe for disaster.  Maybe this
> calls for a slightly different meeting times, or just sacrifices wrt.  
> vacations from the chairs and WG participants..

Well, I generally push back on new processes or procedures unless there
is clearly reasons for the processes.  What is the problem that the new
process is trying to solve & is the burden of the new process significantly
less than the burden which the problem is currently causing - these are
always my first questions.	

The current draft says:

   .... No malicious
   impersonations or fake approvals have been reported to date however.

   Lack of authentication is not perceived as a serious problem,
   possibly because serious falsification are likely to be noticed
   before serious damage can be done.  Due to informal and manual nature
   of the submission mechanism, its massive automated abuse is unlikely
   to cause anything but a short denial of draft posting service and,
   hence, is probably not worth defending against.  However, future
   automation may result in a different trade off.

Which indicates to me that there is not a current problem, so at present
we don't need to burder WG chairs with more processes.  Interupting my
vacation does represent a burden to me.  Addionally, there is the possiblity
of disruption if WG drafts are not approved in time to make meeting
draft cut-offs.  This could impact upon the timely-ness of a WG to meet
its charter, if a draft misses one meeting cycle.

John


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Forwarding to tools-discuss list... /Henrik

-------- Begin forwarded message: --------

Date: Mon, 13 Sep 2004 19:05:50 -0400
From: Jeffrey Hutzelman <jhutz@cmu.edu>
To: scott bradner <sob@harvard.edu>, ietf@ietf.org, wgchairs@ietf.org
Subject: re: I-D submission tool draft


On Monday, September 13, 2004 08:38:45 -0400 scott bradner 
<sob@harvard.edu> wrote:

> I will say that I'm not fond of the idea of requiring that WG chairs
> pre-approve the submission of -00 WG IDs, as a WG chair I'd rather be
> able to enforce me getting a chance to review the document first - I'm
> fine with letting a WG chair be able to pre approve but I do not think
> it should be the only way that the process should be able to work

I agree.  While both submission of the document and approval by the chair 
are necessary, there's no reason to require a particular order.  If I'm not 
available to approve a new document (say, because I'm on a train returning 
from an IETF meeting), the system should wait until I can deal.  It should 
_not_ force the submitter to wait -- computers are much better at waiting 
than people are.

-- Jeffrey T. Hutzelman (N3NHS) <jhutz+@cmu.edu>
   Sr. Research Systems Programmer
   School of Computer Science - Research Computing Facility
   Carnegie Mellon University - Pittsburgh, PA



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Date: Thu, 16 Sep 2004 08:06:53 +0200
From: Henrik Levkowetz <henrik@levkowetz.com>
To: Pekka Savola <pekkas@netcore.fi>
Subject: Re: [xml2rfc]  Re: [Tools-discuss] use of <?rfc include= ?>
	processing instrucrtion
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Hi Pekka,

On Thursday, 16 Sep 2004, Pekka Savola wrote:
> >  Authors who use <?rfc include ?> must preprocess their xml files
> >  through xml2rfc to produce a single concatenated file.
> 
> If this is the case, I'd vote that the xml2rfc interface at 
> xml.resource.org be able to do the postprocessing, and also burp out 
> .xml files as .xml output (with the content set to octet-string, so 
> the browsers don't try to render it).
> 
> There are folks who *don't* want to install xml2rfc, and just use the
> web interface effectively.  If we want to get xml2rfc to wider use,
> the number of these people should rise [because getting started on xml
> is so much simpler if you don't need to worry about xml editors,
> xml2rfc or whatnot at all], not decrease.

I don't see a problem with having the xml2rfc which is run as part of
the I-D submission validation use the same reference libraries as the
web interface at xml.resouce.org (I'm assuming here that it uses the
publicly available bibxml reference libraries).  In this respect, the
two could be pretty similar - the xml.resource.org doesn't handle the
general <?rfc include ?> case either (as far as I know).

	Henrik



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Pekka Savola wrote:
> ...
>>>4) Some other resolution?
>>
>> -Submitting- xml that uses <?rfc include ?> is not allowed.
>>
>> Authors who use <?rfc include ?> must preprocess their xml files
>> through xml2rfc to produce a single concatenated file.
> 
> 
> If this is the case, I'd vote that the xml2rfc interface at 
> xml.resource.org be able to do the postprocessing, and also burp out 
> .xml files as .xml output (with the content set to octet-string, so 
> the browsers don't try to render it).

That's what the Content-Disposition response header is for...

> There are folks who *don't* want to install xml2rfc, and just use the
> web interface effectively.  If we want to get xml2rfc to wider use,
> the number of these people should rise [because getting started on xml
> is so much simpler if you don't need to worry about xml editors,
> xml2rfc or whatnot at all], not decrease.

You don't necessarily need xml2rfc for that. For instance, and XSLT 
processor will do that nicely as well.

Julian

-- 
<green/>bytes GmbH -- http://www.greenbytes.de -- tel:+492512807760

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To: Henrik Levkowetz <henrik@levkowetz.com>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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On Thu, 16 Sep 2004, Henrik Levkowetz wrote:

> I don't see a problem with having the xml2rfc which is run as part 
> of the I-D submission validation use the same reference libraries as 
> the web interface at xml.resouce.org (I'm assuming here that it uses 
> the publicly available bibxml reference libraries).

Whether there is a problem depends on the reference libraries you are 
talking about. If reference libraries contain only constant entries 
such as RFC info, there is no big problem in using them.

If reference libraries consist of changing entries such as 
Internet-Draft info, then it is a bad idea to use them because the 
meaning of submitted XML sources would depend on the time those 
sources are processed. We must avoid such changes in meaning, IMO.

To summarize: If a draft cites something that may change with time, 
that citation has to be statically embedded and not dynamically linked 
when posted.

If we agree with the above rule, the only remaining question is 
whether it is worth making an exception for constant <include>s? Would 
not it be easier if all <include>s are treated uniformly (i.e., 
require preprocessing)? Most drafts probably contain non-constant 
<include>s anyway, right?

Thanks,

Alex.



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Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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Alex Rousskov wrote:
> On Thu, 16 Sep 2004, Henrik Levkowetz wrote:
> 
>> I don't see a problem with having the xml2rfc which is run as part of 
>> the I-D submission validation use the same reference libraries as the 
>> web interface at xml.resouce.org (I'm assuming here that it uses the 
>> publicly available bibxml reference libraries).
> 
> 
> Whether there is a problem depends on the reference libraries you are 
> talking about. If reference libraries contain only constant entries such 
> as RFC info, there is no big problem in using them.
> 
> If reference libraries consist of changing entries such as 
> Internet-Draft info, then it is a bad idea to use them because the 
> meaning of submitted XML sources would depend on the time those sources 
> are processed. We must avoid such changes in meaning, IMO.

I'm not that sure about this.  The primary use of the xml would be for
the RFC editor, and what is important that the RFC editor can process
the xml file without problems.  The RFC editor will probably have it's
own version of the draft reference files otherwise resolved through the
bibxml libraries, so it would actually be better to keep the include
statement in that case, so no manual changes of the references would be
needed.

> To summarize: If a draft cites something that may change with time, that 
> citation has to be statically embedded and not dynamically linked when 
> posted.

No, my viewpoint is that the important thing is that the RFC editor can
process the draft without problems, and with optimal results for the 
RFC editor.  

If we additionally consider having an official archive of XML sources
of RF Cs, we'd want the XML source there to be the last one used by the
RFC editor, post-processed to do all the includes, not the one submitted
by the author, I think.

> If we agree with the above rule, the only remaining question is whether 
> it is worth making an exception for constant <include>s? Would not it be 
> easier if all <include>s are treated uniformly (i.e., require 
> preprocessing)? Most drafts probably contain non-constant <include>s 
> anyway, right?

It also happens that RFC references in the bibxml libraries are corrected.
No reason to prevent those from being pulled in by the latest version when
the RFC editor is processing the xml file.

	Henrik

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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Henrik Levkowetz <henrik@levkowetz.com>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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On Thu, 16 Sep 2004, Henrik Levkowetz wrote:

> The primary use of the xml would be for the RFC editor,

I strongly disagree. It might look like that today when virtually no 
IETF tools make use of XML sources until the draft reaches RFC Editor. 
Even RFC Editor was not using XML sources until recently. Hopefully, 
this is a temporary situation and we should design for long-term use, 
when many IETF tools and IETFers will use XML drafts for many 
purposes. (If that is a permanent situation, we should not even bother 
with accepting XML draft sources in the first place.)

> and what is important that the RFC editor can process the xml file 
> without problems.

What is important, IMO, is that anybody and anything can process XML 
sources without problems (that includes RFC Editor, of course).

> The RFC editor will probably have it's own version of the draft 
> reference files otherwise resolved through the bibxml libraries, so 
> it would actually be better to keep the include statement in that 
> case, so no manual changes of the references would be needed.

IMHO, we should minimize RFC Editor work and minimize chances for 
incorrect edits. No manual changes of the references should be needed 
for the final version of the draft submitted to the RFC Editor. That 
includes embedded references. If that is not something we can get 
today, we should at least optimize in that direction instead of giving 
RFC Editor more manual responsibilities and things to worry about.

>> To summarize: If a draft cites something that may change with time, 
>> that citation has to be statically embedded and not dynamically 
>> linked when posted.
>
> No, my viewpoint is that the important thing is that the RFC editor 
> can process the draft without problems, and with optimal results for 
> the RFC editor.

I do not think your point contradicts the above rule, but I believe we 
should optimize for XML draft use within IETF at large, not just for 
the last stage when the draft reaches RFC Editor. There is a lot more 
value in XML drafts than just making minor last step editing easier. 
We are not talking about book publication business; we have a 
different environment where a very active/important document stage is 
_before_ it gets to the RFC Editor table.

> If we additionally consider having an official archive of XML 
> sources of RFCs, we'd want the XML source there to be the last one 
> used by the RFC editor, post-processed to do all the includes, not 
> the one submitted by the author, I think.

Agreed (and that does not contradict the above rule). However, we 
should also minimize the differences between author-submitted sources 
and what comes out of RFC Editor queue.

>> If we agree with the above rule, the only remaining question is 
>> whether it is worth making an exception for constant <include>s? 
>> Would not it be easier if all <include>s are treated uniformly 
>> (i.e., require preprocessing)? Most drafts probably contain 
>> non-constant <include>s anyway, right?
>
> It also happens that RFC references in the bibxml libraries are 
> corrected. No reason to prevent those from being pulled in by the 
> latest version when the RFC editor is processing the xml file.

The reason is simplicity and consistency of the approach and the ease 
of use for humans and tools processing drafts. I suspect that RFC 
Editor software will be able to check embedded references against a 
library and make whatever fixes are needed. That can and should be 
automated. Installing a local RFC library for every human or tool just 
to compile/interpret a draft cannot be automated.

Alex.

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Alex Rousskov wrote:
> On Thu, 16 Sep 2004, Henrik Levkowetz wrote:

>> The RFC editor will probably have it's own version of the draft 
>> reference files otherwise resolved through the bibxml libraries, so it 
>> would actually be better to keep the include statement in that case, 
>> so no manual changes of the references would be needed.
> 
> 
> IMHO, we should minimize RFC Editor work and minimize chances for 
> incorrect edits. No manual changes of the references should be needed 
> for the final version of the draft submitted to the RFC Editor. That 
> includes embedded references. If that is not something we can get today, 
> we should at least optimize in that direction instead of giving RFC 
> Editor more manual responsibilities and things to worry about.
> 

Since the format and text the RFC editor uses for references to drafts
is different from what is used for draft references in drafts, it was
exactly this reasoning which was behind my suggestion of leaving the 
standard library references in there, un-expanded, so the RFC editor 
work could be done automatically, instead of hand editing the inlined 
xml source to fix the references.

And the same goes for the case when the bibxml text for a referenced
RFC has been updated.  Doing the inlining before the submission will
leave the old text in the xml file, instead of the updated one which
would be generated if the includes to the standard references were
kept unexpanded.

	Henrik


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Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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Alex Rousskov wrote:
> On Thu, 16 Sep 2004, Henrik Levkowetz wrote:
...
>>
>> It also happens that RFC references in the bibxml libraries are 
>> corrected. No reason to prevent those from being pulled in by the 
>> latest version when the RFC editor is processing the xml file.
> 
> 
> The reason is simplicity and consistency of the approach and the ease of 
> use for humans and tools processing drafts. I suspect that RFC Editor 
> software will be able to check embedded references against a library and 
> make whatever fixes are needed. That can and should be automated. 
> Installing a local RFC library for every human or tool just to 
> compile/interpret a draft cannot be automated.

Oh, I'd say that leaving the standard references in place, to be pulled
in by an unmodified xml2RFC, is clearly a simpler approach than building
a new tool for the RFC editor to fix up outdated reference texts.

	Henrik

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From tools-discuss-bounces@ietf.org  Thu Sep 16 12:42:06 2004
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Henrik Levkowetz wrote:
> ...
> Since the format and text the RFC editor uses for references to drafts
> is different from what is used for draft references in drafts, it was
> exactly this reasoning which was behind my suggestion of leaving the 
> standard library references in there, un-expanded, so the RFC editor 
> work could be done automatically, instead of hand editing the inlined 
> xml source to fix the references.

If these are references to Internet Drafts, it IMHO makes more sense to 
have them properly tagged with

	<seriesInfo name="ID" .../>

in which case they can be trivially postprocessed/updated automatically.

As stated before, relying on IDs to be in any way stable is risky. For 
instance, consider the case of rfc2396bis as submitted (last ID) and how 
it will get published after the AUTH48 period.

> And the same goes for the case when the bibxml text for a referenced
> RFC has been updated.  Doing the inlining before the submission will
> leave the old text in the xml file, instead of the updated one which
> would be generated if the includes to the standard references were
> kept unexpanded.

No, it wouldn't. It would just require a different tool to update it.

Best regards, Julian


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To: Henrik Levkowetz <henrik@levkowetz.com>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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On Thu, 16 Sep 2004, Henrik Levkowetz wrote:

> Alex Rousskov wrote:
>> On Thu, 16 Sep 2004, Henrik Levkowetz wrote:
>
>>> The RFC editor will probably have it's own version of the draft reference 
>>> files otherwise resolved through the bibxml libraries, so it would 
>>> actually be better to keep the include statement in that case, so no 
>>> manual changes of the references would be needed.
>> 
>> IMHO, we should minimize RFC Editor work and minimize chances for 
>> incorrect edits. No manual changes of the references should be 
>> needed for the final version of the draft submitted to the RFC 
>> Editor. That includes embedded references. If that is not something 
>> we can get today, we should at least optimize in that direction 
>> instead of giving RFC Editor more manual responsibilities and 
>> things to worry about.
>
> Since the format and text the RFC editor uses for references to 
> drafts is different from what is used for draft references in 
> drafts, it was exactly this reasoning which was behind my suggestion 
> of leaving the standard library references in there, un-expanded,

If RFC Editor format and text differs from what everybody else is 
using, would not making that format and text the same be the Right 
Thing to do, long-term?

> so the RFC editor work could be done automatically, instead of hand 
> editing the inlined xml source to fix the references.

It seems to me that whether the references are embedded or not, the 
RFC Editor work we are talking about here can be done automatically.
Am I missing something?

> Oh, I'd say that leaving the standard references in place, to be 
> pulled in by an unmodified xml2RFC, is clearly a simpler approach 
> than building a new tool for the RFC editor to fix up outdated 
> reference texts.

Not so clear to me. IMO, it is easier to build one tool for the RFC 
Editor than to worry about includes in every tool that processes XML 
sources! It looks like we are optimizing different things and, hence, 
cannot agree on a cost function.

Alex.

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Henrik Levkowetz wrote:

> Oh, I'd say that leaving the standard references in place, to be pulled
> in by an unmodified xml2RFC, is clearly a simpler approach than building
> a new tool for the RFC editor to fix up outdated reference texts.

I'll be happy to provide that tool for no charge in case somebody asks 
for it.

Julian

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Alex Rousskov wrote:
> On Thu, 16 Sep 2004, Henrik Levkowetz wrote:
...
>> Since the format and text the RFC editor uses for references to drafts 
>> is different from what is used for draft references in drafts, it was 
>> exactly this reasoning which was behind my suggestion of leaving the 
>> standard library references in there, un-expanded,
> 
> 
> If RFC Editor format and text differs from what everybody else is using, 
> would not making that format and text the same be the Right Thing to do, 
> long-term?

Not if there is a good reason why they are different in the first 
place.  In a draft, you want to point out the revision of the draft
you're referring to, but in an RFC the RFC editor takes out that, and
just refers to it as a document by title and authors (work in progress).

>> so the RFC editor work could be done automatically, instead of hand 
>> editing the inlined xml source to fix the references.
> 
> 
> It seems to me that whether the references are embedded or not, the RFC 
> Editor work we are talking about here can be done automatically.
> Am I missing something?

You can automate most things :-) And with new tools, the premises
changes.  What is in existence at this moment is xml2rfc and either
includes in place, or hand correcting, I think.  (Input on
preferences from the RFC editor would be welcome, though :)

> 
>> Oh, I'd say that leaving the standard references in place, to be 
>> pulled in by an unmodified xml2RFC, is clearly a simpler approach than 
>> building a new tool for the RFC editor to fix up outdated reference 
>> texts.
> 
> 
> Not so clear to me. IMO, it is easier to build one tool for the RFC 
> Editor than to worry about includes in every tool that processes XML 
> sources! 

Eh?  We currently have tools (xml2rfc and rfc2629xslt) which work.
How can continuing using these in an optimal manner be more complex
than arranging things so you have to build a new tool?

Once a putative new tool exists, naturally the best way of arranging
things can be reconsidered.

It looks like we are optimizing different things and, hence, 
> cannot agree on a cost function.

Could be.

	Henrik


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To: Henrik Levkowetz <henrik@levkowetz.com>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
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On Thu, 16 Sep 2004, Henrik Levkowetz wrote:

> Alex Rousskov wrote:
>> On Thu, 16 Sep 2004, Henrik Levkowetz wrote:
> ...
>>> Since the format and text the RFC editor uses for references to 
>>> drafts is different from what is used for draft references in 
>>> drafts, it was exactly this reasoning which was behind my 
>>> suggestion of leaving the standard library references in there, 
>>> un-expanded,
>>
>> If RFC Editor format and text differs from what everybody else is 
>> using, would not making that format and text the same be the Right 
>> Thing to do, long-term?
>
> Not if there is a good reason why they are different in the first 
> place.  In a draft, you want to point out the revision of the draft 
> you're referring to, but in an RFC the RFC editor takes out that, 
> and just refers to it as a document by title and authors (work in 
> progress).

I do not see the difference as far as XML source is concerned. Both 
draft-name-version and draft-name references can be expressed with the 
same XML element. Why does something needs to be taken out or changed 
in the XML source?

 	[N.B. and I do not understand why I would "want to point" to
 	something different than what my RFC will point to, but that
 	is not important for this discussion]

> You can automate most things :-) And with new tools, the premises 
> changes.  What is in existence at this moment is xml2rfc and either 
> includes in place, or hand correcting, I think.

Not sure what you mean, but please note that I am not advocating 
changing xml2rfc. I am suggesting that XML draft sources submitted for 
posting should be complete. This will allow new tools (such as XML 
draft indexers, searchers, and validators) to deal with a complete 
document and not worry about some external library they need to keep 
up-to-date (or, worse, in sync with draft posting date??) to correctly 
interpret a given draft.

>> Not so clear to me. IMO, it is easier to build one tool for the RFC 
>> Editor than to worry about includes in every tool that processes 
>> XML sources!
>
> Eh?  We currently have tools (xml2rfc and rfc2629xslt) which work. 
> How can continuing using these in an optimal manner be more complex 
> than arranging things so you have to build a new tool?

If your assumption is that xml2rfc is the only family of tools we will 
have, then there is no need to talk about <include> rules for draft 
submissions. My hope is that populating IETF repositories with XML 
sources will allow for many more useful tools to work with those 
sources, to provide extra services to Secretariat, IESG, IETFers, and 
3rd parties. We do not know what those tools will be exactly, but we 
do know that there is a lot of information in drafts that cannot be 
conveniently accessed without XML sources.

I want to design with that tool expansion in mind because I do not see 
the value of posting XML draft sources otherwise. Do you?

Alex.


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Alex Rousskov wrote:
> On Thu, 16 Sep 2004, Henrik Levkowetz wrote:
...
>> You can automate most things :-) And with new tools, the premises 
>> changes.  What is in existence at this moment is xml2rfc and either 
>> includes in place, or hand correcting, I think.
> 
> 
> Not sure what you mean, but please note that I am not advocating 
> changing xml2rfc. I am suggesting that XML draft sources submitted for 
> posting should be complete. This will allow new tools (such as XML draft 
> indexers, searchers, and validators) to deal with a complete document 
> and not worry about some external library they need to keep up-to-date 
> (or, worse, in sync with draft posting date??) to correctly interpret a 
> given draft.

I thought we'd already settled this point.  I agree with the format
the xml source is archived in, but that can be accomplished as well
by expanding the standard lib includes when the sources are put into
the archives, while providing the RFC editor with a format which with
the tools given today gives the least manual work.


> 
>>> Not so clear to me. IMO, it is easier to build one tool for the RFC 
>>> Editor than to worry about includes in every tool that processes XML 
>>> sources!
>>
>>
>> Eh?  We currently have tools (xml2rfc and rfc2629xslt) which work. How 
>> can continuing using these in an optimal manner be more complex than 
>> arranging things so you have to build a new tool?
> 
> 
> If your assumption is that xml2rfc is the only family of tools we will 
> have, then there is no need to talk about <include> rules for draft 
> submissions. My hope is that populating IETF repositories with XML 
> sources will allow for many more useful tools to work with those 
> sources, to provide extra services to Secretariat, IESG, IETFers, and 
> 3rd parties. We do not know what those tools will be exactly, but we do 
> know that there is a lot of information in drafts that cannot be 
> conveniently accessed without XML sources.
> 
> I want to design with that tool expansion in mind because I do not see 
> the value of posting XML draft sources otherwise. Do you?

Finally I understand where we've been talking past one another.  I'm
*not* saying that the archived sources should contain include statements
- I'm saying that it would be OK and probably beneficial to let the 
*submitted* sources contain includes for standard bibxml references.
These can be included a split second after the submission, thereby 
reducing an extra step for the submitter (expansion) and retaining
a format which might serve the RFC editor better (if this draft goes
on to the RFC editor).

	Henrik

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a) can the xml2rfc that is available have an option to warn/error if
   there are any rfc include's still there?

b) it seems that it should really have the option of inlining 
   references as well. My experience is that IDs usually don't have
   completely up-to-date .xml files, and one may well have non-IETF
   references that one would like to share.

] Train travel features AC outlets with no take-off restrictions|  firewalls  [
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] panic("Just another Debian/notebook using, kernel hacking, security guy");  [


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	instrucrtion 
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	16 Sep 2004 08:06:53 +0200." <20040916080653.162f513b@chardonnay> 
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a) can the xml2rfc that is available have an option to warn/error if
   there are any rfc include's still there?

b) it seems that it should really have the option of inlining 
   references as well. My experience is that IDs usually don't have
   completely up-to-date .xml files, and one may well have non-IETF
   references that one would like to share.

] Train travel features AC outlets with no take-off restrictions|  firewalls  [
]   Michael Richardson, Sandelman Software Works, Ottawa, ON    |net architect[
] mcr@sandelman.ottawa.on.ca http://www.sandelman.ottawa.on.ca/ |device driver[
] panic("Just another Debian/notebook using, kernel hacking, security guy");  [


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From tools-discuss-bounces@ietf.org  Thu Sep 16 18:02:08 2004
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Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
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On Thu, 16 Sep 2004, Henrik Levkowetz wrote:

> Finally I understand where we've been talking past one another. 
> I'm *not* saying that the archived sources should contain include 
> statements - I'm saying that it would be OK and probably beneficial 
> to let the *submitted* sources contain includes for standard bibxml 
> references. These can be included a split second after the 
> submission, thereby reducing an extra step for the submitter 
> (expansion) and retaining a format which might serve the RFC editor 
> better (if this draft goes on to the RFC editor).

I have no objections about submission-time expansion as a submission 
automation step, though I suspect many drafts include more than just 
standard references and, hence, will not benefit from it. We already 
know many authors that use <include>s to include pieces of documents 
and/or co-author data. Such documents would need to be expanded before 
the submission.

I am not sure what you mean by "retaining a format which might serve 
the RFC editor better". Do you want to archive two XML sources 
(original and expanded)? Or do you want to archive one XML source 
(expanded) and give the RFC Editor another (from author's private 
repository, not expanded)? Something else?

Alex.


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Alex Rousskov wrote:
> On Thu, 16 Sep 2004, Henrik Levkowetz wrote:
> 
>> Finally I understand where we've been talking past one another. I'm 
>> *not* saying that the archived sources should contain include 
>> statements - I'm saying that it would be OK and probably beneficial to 
>> let the *submitted* sources contain includes for standard bibxml 
>> references. These can be included a split second after the submission, 
>> thereby reducing an extra step for the submitter (expansion) and 
>> retaining a format which might serve the RFC editor better (if this 
>> draft goes on to the RFC editor).
> 
> 
> I have no objections about submission-time expansion as a submission 
> automation step, though I suspect many drafts include more than just 
> standard references and, hence, will not benefit from it. We already 
> know many authors that use <include>s to include pieces of documents 
> and/or co-author data. Such documents would need to be expanded before 
> the submission.

Yes.  If you submit something which includes stuff which is not in the
standard libraries, xml2rfc processing at submit time will fail, and the
submission will be rejected.

> I am not sure what you mean by "retaining a format which might serve the 
> RFC editor better". Do you want to archive two XML sources (original and 
> expanded)? Or do you want to archive one XML source (expanded) and give 
> the RFC Editor another (from author's private repository, not expanded)? 
> Something else?

I was thinking of retaining the latest version un-expanded, for forwarding
to the RFC editor if this turned out to be the version of the draft which
was finally approved by the IESG.  All versions going into the archive 
would be expanded.

	Henrik

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To: Marshall Rose <mrose@dbc.mtview.ca.us>
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On Thu, 16 Sep 2004, Marshall Rose wrote:

>
> On Sep 16, 2004, at 14:58, Henrik Levkowetz wrote:
>
>> I was thinking of retaining the latest version un-expanded, for forwarding
>> to the RFC editor if this turned out to be the version of the draft which
>> was finally approved by the IESG.  All versions going into the archive 
>> would be expanded.
>
> is this suggestion, coupled with an option to turn off <?rfc 
> include='...'?>, the final consensus?

I do not think there is any need to add an option to turn off support 
for <include>s in xml2rfc. I may be missing something, but I think the 
conclusions of this thread imply that no changes to xml2rfc are 
necessary (which makes your point of not having such discussions on 
the xml2rfc list stronger).

The only xml2rfc-related issue is an apparent need to better document 
the use of xml2rfc as a preprocessor for <include> PIs.

Thank you,

Alex.

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From tools-discuss-bounces@ietf.org  Fri Sep 17 01:06:43 2004
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From: Pekka Savola <pekkas@netcore.fi>
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Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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Only tools-discuss,

On Thu, 16 Sep 2004, Henrik Levkowetz wrote:
> > I have no objections about submission-time expansion as a submission 
> > automation step, though I suspect many drafts include more than just 
> > standard references and, hence, will not benefit from it. We already 
> > know many authors that use <include>s to include pieces of documents 
> > and/or co-author data. Such documents would need to be expanded before 
> > the submission.
> 
> Yes.  If you submit something which includes stuff which is not in the
> standard libraries, xml2rfc processing at submit time will fail, and the
> submission will be rejected.

I'd expect that 95% of drafts *only* include the reference includes, 
so if the tool is able to use the standard libraries (ones at 
xml.resource.org), that's good enough.

If someone is using xml2rfc to build their documents from parts, 
that's just fine .. but they can then be expected to also concatenate 
the final file manually.

-- 
Pekka Savola                 "You each name yourselves king, yet the
Netcore Oy                    kingdom bleeds."
Systems. Networks. Security. -- George R.R. Martin: A Clash of Kings


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Alex Rousskov wrote:
> On Thu, 16 Sep 2004, Marshall Rose wrote:
> 
>>
>> On Sep 16, 2004, at 14:58, Henrik Levkowetz wrote:
>>
>>> I was thinking of retaining the latest version un-expanded, for 
>>> forwarding
>>> to the RFC editor if this turned out to be the version of the draft 
>>> which
>>> was finally approved by the IESG.  All versions going into the 
>>> archive would be expanded.
>>
>>
>> is this suggestion, coupled with an option to turn off <?rfc 
>> include='...'?>, the final consensus?
> 
> 
> I do not think there is any need to add an option to turn off support 
> for <include>s in xml2rfc. I may be missing something, but I think the 
> conclusions of this thread imply that no changes to xml2rfc are 
> necessary (which makes your point of not having such discussions on the 
> xml2rfc list stronger).

Agreed.

	Henrik

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Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
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On Sep 16, 2004, at 14:58, Henrik Levkowetz wrote:

> I was thinking of retaining the latest version un-expanded, for 
> forwarding
> to the RFC editor if this turned out to be the version of the draft 
> which
> was finally approved by the IESG.  All versions going into the archive 
> would be expanded.

is this suggestion, coupled with an option to turn off <?rfc 
include='...'?>, the final consensus?

/mtr

ps: and next time some starts a thread like this, can we please have it 
solely on the tools-discuss list...


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From tools-discuss-bounces@ietf.org  Fri Sep 17 14:08:06 2004
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Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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Hi -

I must admit I'm not quite sure I followed all the nuances of this thread.
Is this a correct summary?

The i-d submission tool will accept xml in rfc2629 format, including
the use of the <?rfc include?> PI.  However, authors should not use
XML entities as an alternative include mechanism (or, if they do,
they should provide an "expanded" version in a single file instead).

In terms of distribution, <?rfc include?> PIs are kept in place
all the way through submission to the RFC Editor (at which point,
at least with current policy, it is turned into nroff and then
edited).  However, the archived version of the i-d will expand 
the include PIs.

Did I get it right?

Carl

[ Charset ISO-8859-1 unsupported, converting... ]
> Alex Rousskov wrote:
> > On Thu, 16 Sep 2004, Marshall Rose wrote:
> > 
> >>
> >> On Sep 16, 2004, at 14:58, Henrik Levkowetz wrote:
> >>
> >>> I was thinking of retaining the latest version un-expanded, for 
> >>> forwarding
> >>> to the RFC editor if this turned out to be the version of the draft 
> >>> which
> >>> was finally approved by the IESG.  All versions going into the 
> >>> archive would be expanded.
> >>
> >>
> >> is this suggestion, coupled with an option to turn off <?rfc 
> >> include='...'?>, the final consensus?
> > 
> > 
> > I do not think there is any need to add an option to turn off support 
> > for <include>s in xml2rfc. I may be missing something, but I think the 
> > conclusions of this thread imply that no changes to xml2rfc are 
> > necessary (which makes your point of not having such discussions on the 
> > xml2rfc list stronger).
> 
> Agreed.
> 
> 	Henrik
> 
> _______________________________________________
> Tools-discuss mailing list
> Tools-discuss@ietf.org
> https://www1.ietf.org/mailman/listinfo/tools-discuss
> 

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	instrucrtion
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Carl Malamud wrote:

> I must admit I'm not quite sure I followed all the nuances of this thread.
> Is this a correct summary?

Close, I believe:

> The i-d submission tool will accept xml in rfc2629 format, including
> the use of the <?rfc include?> PI

... for sources found in the standard bibxml libraries maintained
by Marshall.  Using <?rfc include ?> with other sources will cause a
failure.

> .  However, authors should not use
> XML entities as an alternative include mechanism (or, if they do,
> they should provide an "expanded" version in a single file instead).

We've not really discussed XML entities - if they can be resolved
without any additional files, by a standard xml2rfc (with web access),
I don't now see any reason to prohibit their use.  Otherwise, an 
expanded file will be needed also in this case.

> In terms of distribution, <?rfc include?> PIs are kept in place
> all the way through submission to the RFC Editor (at which point,
> at least with current policy, it is turned into nroff and then
> edited).  However, the archived version of the i-d will expand 
> the include PIs.

Yes, that's right.


	Henrik


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From tools-discuss-bounces@ietf.org  Fri Sep 17 15:40:23 2004
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From: Carsten Bormann <cabo@tzi.org>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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I'm still confused by the discussion.
The gist seems to be that, for some forms of external links, it is 
useful to keep both the expanded form (based on the time of insertion 
in the archives) and the reference information (which makes it trivial 
to update the expanded information later).
Why don't we do exactly that?

Gruesse, Carsten


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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Carsten Bormann <cabo@tzi.org>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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On Fri, 17 Sep 2004, Carsten Bormann wrote:

> I'm still confused by the discussion.
> The gist seems to be that, for some forms of external links, it is 
> useful to keep both the expanded form (based on the time of 
> insertion in the archives) and the reference information (which 
> makes it trivial to update the expanded information later).
> Why don't we do exactly that?

I think that is what Henrik wants and that is what we are likely to 
codify. We seem to agree that archived drafts contain no include PIs, 
just the references. I am not sure where/how Henrik wants to keep PIs 
for the RFC Editor, but I am sure that will become clear when we start 
formally documenting this. I am guessing there will be a copy of draft 
sources (with PIs) kept in the repository, invisible until RFC Editor 
needs it.

PIs in question are pointers to references in Marhall's database. 
Personally, I see no compelling reason to keep those PIs for the RFC 
Editor, but I cannot convince Henrik that RFC Editor should adjust 
their tools to process true/actual references rather than pointers to 
some semi-official database.

Alex.



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	instrucrtion
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Alex Rousskov wrote:
> 
> On Fri, 17 Sep 2004, Carsten Bormann wrote:
> 
>> I'm still confused by the discussion.
>> The gist seems to be that, for some forms of external links, it is 
>> useful to keep both the expanded form (based on the time of insertion 
>> in the archives) and the reference information (which makes it trivial 
>> to update the expanded information later).
>> Why don't we do exactly that?
> 
> 
> I think that is what Henrik wants and that is what we are likely to 
> codify. We seem to agree that archived drafts contain no include PIs, 
> just the references. I am not sure where/how Henrik wants to keep PIs 
> for the RFC Editor, but I am sure that will become clear when we start 
> formally documenting this. I am guessing there will be a copy of draft 
> sources (with PIs) kept in the repository, invisible until RFC Editor 
> needs it.

Right.

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From: Carsten Bormann <cabo@tzi.org>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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On Sep 17 2004, at 22:27 Uhr, Alex Rousskov wrote:

> I am guessing there will be a copy of draft sources (with PIs) kept in 
> the repository

Keeping copies of documents from different stages of the processing 
sequence is certainly one way to do this (this = keep both linking 
information and expanded information), but it has all the problems of 
keeping redundant information in a database.

The more obvious way would be to keep both in one document, e.g. by 
changing the link representation from a PI to an element that, in the 
most sourcy form, just contains the linking information (typically as 
attributes), and in bound (archived) form contains both this and the 
expanded information (typically as element content).  The presence of 
the element itself (as opposed to its content) would have no processing 
semantics except in a processing step that resolves links.  In essence, 
the link element, when resolved, becomes a container for a cache, which 
can be re-resolved at any time (e.g., by the RFC editor).

Gruesse, Carsten


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From tools-discuss-bounces@ietf.org  Sat Sep 18 05:05:33 2004
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To: Carsten Bormann <cabo@tzi.org>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
References: <200409171759.i8HHxjde013916@bulk.resource.org>	<414B300F.6050800@levkowetz.com>	<E72F5D66-08DF-11D9-A5FC-000A95DC4DB6@tzi.org>	<20040917141114.J10641@measurement-factory.com>
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Carsten Bormann wrote:

> Keeping copies of documents from different stages of the processing 
> sequence is certainly one way to do this (this = keep both linking 
> information and expanded information), but it has all the problems of 
> keeping redundant information in a database.
> 
> The more obvious way would be to keep both in one document, e.g. by 
> changing the link representation from a PI to an element that, in the 
> most sourcy form, just contains the linking information (typically as 
> attributes), and in bound (archived) form contains both this and the 
> expanded information (typically as element content).  The presence of 
> the element itself (as opposed to its content) would have no processing 
> semantics except in a processing step that resolves links.  In essence, 
> the link element, when resolved, becomes a container for a cache, which 
> can be re-resolved at any time (e.g., by the RFC editor).

As mentioned before, we already have this for IETF documents through the 
seriesInfo information.  This can be used to pull in an updated 
reference anytime without having to rely on an inclusion mechanism.

Julian

-- 
<green/>bytes GmbH -- http://www.greenbytes.de -- tel:+492512807760

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Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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Julian Reschke wrote:
> Carsten Bormann wrote:
> 
>> Keeping copies of documents from different stages of the processing 
>> sequence is certainly one way to do this (this = keep both linking 
>> information and expanded information), but it has all the problems of 
>> keeping redundant information in a database.
>>
>> The more obvious way would be to keep both in one document, e.g. by 
>> changing the link representation from a PI to an element that, in the 
>> most sourcy form, just contains the linking information (typically as 
>> attributes), and in bound (archived) form contains both this and the 
>> expanded information (typically as element content).  The presence of 
>> the element itself (as opposed to its content) would have no 
>> processing semantics except in a processing step that resolves links.  
>> In essence, the link element, when resolved, becomes a container for a 
>> cache, which can be re-resolved at any time (e.g., by the RFC editor).
> 
> 
> As mentioned before, we already have this for IETF documents through the 
> seriesInfo information.  This can be used to pull in an updated 
> reference anytime without having to rely on an inclusion mechanism.

As soon as the RFC editor has put something in place that lets him
easily update the references in a document, I see no need to keep 
an extra copy.  I don't, however, think it's right to build the
ID submission tool so that it forces this change on the RFC editor.

	Henrik


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From tools-discuss-bounces@ietf.org  Sat Sep 18 16:42:09 2004
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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Henrik Levkowetz <henrik@levkowetz.com>
Subject: Re: [xml2rfc] Re: [Tools-discuss] use of <?rfc include= ?> processing
	instrucrtion
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On Sat, 18 Sep 2004, Henrik Levkowetz wrote:

> Julian Reschke wrote:
>> Carsten Bormann wrote:
>> 
>>> The more obvious way would be to keep both in one document
>> 
>> As mentioned before, we already have this for IETF documents 
>> through the seriesInfo information.
>
> As soon as the RFC editor has put something in place that lets him 
> easily update the references in a document, I see no need to keep an 
> extra copy.  I don't, however, think it's right to build the ID 
> submission tool so that it forces this change on the RFC editor.

I agree with all of the above.

If RFC Editor does not adjust their tools, they can get the sources 
they need (with includes) directly from authors, just like they are 
doing today. In that case, we did not help the RFC Editor, but we 
helped many other IETFers and the Secretariat, so we are making good 
progress. We force no changes on the RFC Editor.

I suggest that we leave the choice to the RFC Editor. They know their 
needs and resources. They can ask us for advice if needed. Let's trust 
them to make the right decision:

 	1) keep the current status quo; get sources from authors

 	2) ask Secretariat to store a hidden copy with <includes>

 	3) adjust RFC Editor tools to use references

Can we declare "leave the choice to the RFC Editor" as rough 
consensus? Are there any serious flaws in that plan?

Thank you,

Alex.

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	instrucrtion
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Alex Rousskov wrote:

> 
> I agree with all of the above.
> 
> If RFC Editor does not adjust their tools, they can get the sources they 
> need (with includes) directly from authors, just like they are doing 
> today. In that case, we did not help the RFC Editor, but we helped many 
> other IETFers and the Secretariat, so we are making good progress. We 
> force no changes on the RFC Editor.
> 
> I suggest that we leave the choice to the RFC Editor. They know their 
> needs and resources. They can ask us for advice if needed. Let's trust 
> them to make the right decision:
> 
>     1) keep the current status quo; get sources from authors
> 
>     2) ask Secretariat to store a hidden copy with <includes>
> 
>     3) adjust RFC Editor tools to use references
> 
> Can we declare "leave the choice to the RFC Editor" as rough consensus? 
> Are there any serious flaws in that plan?

In order to leave the choice with the RFC editor, the tool should keep
a copy with <?rfc include ?> available.  If we can agree on that, fine :-)

	Henrik

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As far as I know, the -01 version of the draft reflects all comments 
received so far (except for Henrik's list of idnit checkpoints). See 
Change Log appendix for details. Thanks to everybody who reviewed the 
draft! If your comment does not seem to be reflected or is reflected 
incorrectly, please let me know.

The biggest to-do items, IMO, are factoring out specific 
implementation requirements and documenting their priorities. 
Resolving and polishing XXXs is also important.

I am not sure where requirements for draft archive manipulation and 
rendering belong. They are currently not documented anywhere. I may 
post about that separately.

Thank you,

Alex.

---------- Forwarded message ----------
A New Internet-Draft is available from the on-line Internet-Drafts directories.

 	Title		: Requirements for IETF Draft Submission Toolset
 	Author(s)	: A. Rousskov
 	Filename	: draft-ietf-tools-draft-submission-01.txt
 	Pages		: 21
 	Date		: 2004-9-21

This document specifies requirements for an IETF toolset facilitating
Internet-Draft submission, validation, and posting.

A URL for this Internet-Draft is:
http://www.ietf.org/internet-drafts/draft-ietf-tools-draft-submission-01.txt

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From tools-discuss-bounces@ietf.org  Wed Sep 22 00:42:30 2004
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From: Pekka Savola <pekkas@netcore.fi>
To: Alex Rousskov <rousskov@measurement-factory.com>
Subject: Re: [Tools-discuss] I-D
	ACTION:draft-ietf-tools-draft-submission-01.txt
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On Tue, 21 Sep 2004, Alex Rousskov wrote:
> As far as I know, the -01 version of the draft reflects all comments 
> received so far (except for Henrik's list of idnit checkpoints). See 
> Change Log appendix for details. Thanks to everybody who reviewed the 
> draft! If your comment does not seem to be reflected or is reflected 
> incorrectly, please let me know.
> 
> The biggest to-do items, IMO, are factoring out specific 
> implementation requirements and documenting their priorities. 
> Resolving and polishing XXXs is also important.

I think this incorporates the comments reasonably well.. of course, 
the difficult thing is to get those XXXs resolved in an agreeable 
manner :)

One comment on the new text:

      Does the author request this submission to be published (i.e.,
      forwarded to IESG or RFC Editor for review and publication as an
      RFC or BCP)? The author would tick a corresponding checkbox on the
      web interface to set the "publication requested" flag.  [[XXX32:
      clarify that for-publication submissions may be subjected to more
      mandatory checks than other drafts.  --Alex]][[XXX45: Currently,
      it is the WG Chair that submits "for publication" drafts to the
      AD.  This meta-data flag would let authors do it.  The intent is
      to enable more strict checks before the submission, to improve the
      quality of the drafts submitted for IESG review.  Bad idea?
      --Alex]]

.. I think it would be a bad idea to allow authors to submit drafts
for the consideration of the AD just like that.  Further, existing
documents (not just the new ones) can be pushed to the ADs as well
(e.g., if there are no comments during WG last call of a document, so
that the doc doesn't require to be revised), so this couldn't be the
only way to deal with "request to advance" requests either.

However, I would see no problem in the authors selecting a knob like
"yes, I intend to get this draft published, so I want the feedback on
whether it passes the form nits or not".

I would see no objection to having a tool which would automate the
"request to advance" -messages (which could also check e.g., the form
nits similar to above), but that would probably be a slightly
different, if a lot simpler, tool.

-- 
Pekka Savola                 "You each name yourselves king, yet the
Netcore Oy                    kingdom bleeds."
Systems. Networks. Security. -- George R.R. Martin: A Clash of Kings



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On Wed, 22 Sep 2004, Pekka Savola wrote:

> I think it would be a bad idea to allow authors to submit drafts
> for the consideration of the AD just like that.

Agreed.

> ...
> However, I would see no problem in the authors selecting a knob like
> "yes, I intend to get this draft published, so I want the feedback on
> whether it passes the form nits or not".

I think we do not need a knob for this. The Check page should always 
contain that information (i.e., a list of warnings that are likely to 
become errors and require new revisions if the draft is sent to IESG).

> I would see no objection to having a tool which would automate the 
> "request to advance" -messages (which could also check e.g., the 
> form nits similar to above), but that would probably be a slightly 
> different, if a lot simpler, tool.

Yes, I am leaning towards the same solution. The "request to advance" 
tool would be used by WG Chairs (where applicable) and will only apply 
to posted drafts. It will strongly advise against (if not refuse) 
requesting to advance a draft that fails certain checks.

Question: Is this something worth documenting and automating? On one 
hand, compared to posting drafts, advancing is a relatively rare 
event. On the other hand, we may be able to save IESG and RFC Editor 
considerable amount of resources if we check drafts before they are 
advanced, explicitly show detectable bugs, and strongly encourage 
authors to fix them first.

Opinions?

Alex.



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Alex Rousskov wrote:
> 
> On Wed, 22 Sep 2004, Pekka Savola wrote:

 [snip]

>> I would see no objection to having a tool which would automate the 
>> "request to advance" -messages (which could also check e.g., the form 
>> nits similar to above), but that would probably be a slightly 
>> different, if a lot simpler, tool.
> 
> 
> Yes, I am leaning towards the same solution. The "request to advance" 
> tool would be used by WG Chairs (where applicable) and will only apply 
> to posted drafts. It will strongly advise against (if not refuse) 
> requesting to advance a draft that fails certain checks.
> 
> Question: Is this something worth documenting and automating? On one 
> hand, compared to posting drafts, advancing is a relatively rare event. 
> On the other hand, we may be able to save IESG and RFC Editor 
> considerable amount of resources if we check drafts before they are 
> advanced, explicitly show detectable bugs, and strongly encourage 
> authors to fix them first.

Sounds like a nice tool proposal to me :-)

I'll enter it as proposed on the web site.

	Henrik


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-- Forwarding to tools-discuss at Brian's request.
    Lots of good comments here.

---------- Forwarded message ----------
Date: Thu, 23 Sep 2004 11:18:41 +0200
From: Brian E Carpenter <brc@zurich.ibm.com>
To: rousskov@measurement-factory.com
Subject: Re: I-D ACTION:draft-ietf-tools-draft-submission-01.txt

Alex,

I've lost track of where this is to be discussed, so please forward
these comments as appropriate.

Generally, this is good stuff.

> 6.  Overall toolset operation
...
>    Check page: Displays draft interpretation and validation results
>       (Section 9).  Draft rendering preview may also be given on this
>       page.  After reviewing draft interpretation and validation
>       results, the submitter selects one of the following three actions
>       (a) auto-post draft "as is" now; (b) correct extracted meta-data
>       and submit draft to Secretariat for manual posting later; or (c)
>       cancel submission.  Automated posting option may not be available
>       for drafts that failed validation.

I found (b) hard to understand as a summary until I read the later
description. So I suggest

(b) make manual corrections and submit draft...

Another point: if the submitter does *nothing*, i.e. none of a), b) or c)
the whole thing should time out and be garbage collected.

> 7.  Upload page
> 
>    To upload the draft, the submitter goes to a well-known URL on IETF
>    web site.  There, two exclusive options are available.  First, the
>    draft text can be uploaded using HTML file input form.  This form
>    provides input fields to upload plain text format of the draft and
>    all other formats allowed by IETF draft publication rules.  At the
>    time of writing, these formats are:  XML (RFC 2629), Postscript, and
>    PDF.

I see nothing in http://www.ietf.org/ietf/1id-guidelines.txt to suggest
that PDF is acceptable for I-Ds. It is an option for RFCs I believe, but
it would be an addition to current documented procedures to support
PDF format I-Ds.

I believe you should be simpler here. Insist on an ASCII document as the
one that is preprocessed (whether it is raw .txt or XML). If the submitter
also submits a Postcript and/or PDF, just treat that as an opaque file.
Come back to this issue in Version 2 of the tool.

> 8.3  Extraction
> 
>    Each stored draft format is interpreted to extract draft meta-data.
>    [[XXX10: mention somewhere that initially, some formats will not be
>    fully or at all interpreted, but eventually either the format needs
>    to be interpreted or it should not be accepted for automated posting
>    --Alex]].

See previous comment. If you follow the existing id-guidelines by
*requiring* a .txt or XML base document, I think it is OK to take the
additional formats on trust and upload them as opaque files.

However, I'd like to repeat a suggestion I made a year or two ago.
Make it compulsory that even a pure .txt draft should include a short
preamble in XML2RFC format with all the required metadata. It should
be easy to provide a template for this (or even offer the template
on the upload page).

> 
>    The following meta-data is extracted by the draft interpreter.
> 
>    identifier: Also known as draft "filename".  For example,
>       draft-ietf-tools-draft-submission-13.
> 
>    revision: A non-negative integer also known as draft version.  For
>       example, 13 in draft-ietf-tools-draft-submission-13.
> 
>    name: Common part of all draft identifiers for all revisions of the
>       same draft.  For example, draft-ietf-tools-draft-submission in
>       draft-ietf-tools-draft-submission-13.
> 
>    WG ID: IETF working group identifier.  WG value is empty for
>       individual drafts not meant to be related to a known WG and for
>       non-IETF drafts.  For example, "tools" in
>       "draft-ietf-tools-draft-submission-13" and "opes" in
>       "draft-rousskov-opes-ocp-00".  [[XXX42: Is it possible that an
>       individual draft without a WG name component in its name is
>       adopted as a WG draft without changing draft name? See also "WG
>       flag" concerns.  --Alex]]

Yes, this is a choice that a WG can make. But see my next comment...
> 
>    WG flag: True for IETF WG drafts and false for all other drafts.  For
>       example, "true" for "draft-ietf-tools-draft-submission-13".
>       [[XXX40: Currently, there is no reliable way to extract WG ID from
>       the draft, because some WGs (e.g., OSPF) tell the Secretariat that
>       a draft-surname-wg-foo-05 draft is actually a WG document.  I
>       would encourage a policy change to require this-is-a-WG-draft
>       information to be embedded in WG drafts.  --Pekka Savola]][[XXX41:
>       A simple policy would be the best, but, in theory, the toolset can
>       also consult some IETF database to see if a
>       draft-surname-wg-foo-05 draft is actually a WG draft.  --Alex]]

This can be resolved robustly as follows. The tool should *only*
recognize as WG drafts those that follow the draf-ietf-wgname-*
convention - don't add complexity. But if a WG chooses to "cheat" by
not renaming a draft, that is their right and their problem - it's
simply out of band as far as the tool is concerned. No policy
change is needed, and the WG will suffer from any resulting confusion.
Their problem, not ours.

> 
> 
>    title: A human-friendly draft title.  For example, the title of this
>       draft is "Requirements for IETF Draft Submission Toolset"
> 
>    authors: A list of all draft authors.  For each author, their first
>       name, last name, and e-mail are extracted.
> 
>    abstract: Draft abstract text.
> 
>    submission date: Draft submission date.
> 
>    expiration date: Draft expiration date.

One possible addition is

      mailing list: email address of list for discussion of this draft

Enforcing that *would* be a minor policy change, but a very useful
one IMHO (e.g. see this draft itself).

> 
>    [[XXX11: number of pages and size would depend on format version;
>    they probably should not (do not need to) be specified manually; do
>    we need to extract them at this stage? --Alex]].

The byte count can obviously be generated automatically later.

Here's a heresy: let's just drop pagination and page counts from I-Ds.
They are basically useless anyway, and the RFC Editor always
repaginates at the end of the process.

> 8.4.1  Absolute requirements
...
> 
>    3.  A Working Group draft must be approved by the corresponding
>        working group.

    by a Chair or Secretary of the corresponding working group.

...
>    6.  An IETF IPR statement must appear in the draft text.  [[XXX16:
>        add the applicable parts of RFC 2026, 3667 and 3668 - this is
>        mostly a matter of checking the presence of boilerplate text.
>        --Henrik]]

Do you mean that the I-D boilerplate must be present, or that the entire
IPR and Copyright text must be present, or both?

> 
>    [[XXX17: Today, -00 WG drafts are approved by the Chair after
>    submission, not prior to submission.  See "Comparison with current
>    procedures" section.  --Alex]]

Not true. WG Chairs may pre-approve drafts, and are indeed requested to do
so at http://www.ietf.org/meetings/cutoff_dates_61.html

> 8.4.2  Desireable features
...
>    [[XXX33: What to do when two versions are submitted with a
>    suspiciously small gap? How small should the gap be to warrant
>    warnings/actions? --Stanislav]]

I'd say that to prevent both DOS attacks and human error, anything
less than 48 hours should be kicked over for manual handling.

> 9.1  External meta-data
> 
>    TBD: Input fields for meta-data that must be supplied by submitter
>    and cannot be extracted from the draft:
> 
>       Which author is the submitter? [[XXX30: with the exception for
>       Secretariat manual submission? No.  Secretariat submits on behalf
>       of one of the authors.  --Alex]][[XXX31: are there any situations
>       when a draft is submitted by somebody other than author and not on
>       explicit authors behalf? What happens to IPR "by submitting this
>       draft I ..." statement then? --Alex]];

It isn't "I" any more - the current version of the bolierplate
commits all the authors.

>       Does the author request this submission to be published (i.e.,
>       forwarded to IESG or RFC Editor for review and publication as an
>       RFC or BCP)? The author would tick a corresponding checkbox on the
>       web interface to set the "publication requested" flag.  [[XXX32:
>       clarify that for-publication submissions may be subjected to more
>       mandatory checks than other drafts.  --Alex]][[XXX45: Currently,
>       it is the WG Chair that submits "for publication" drafts to the
>       AD.  This meta-data flag would let authors do it.  The intent is
>       to enable more strict checks before the submission, to improve the
>       quality of the drafts submitted for IESG review.  Bad idea?
>       --Alex]

Yes, bad idea. I believe that for WG drafts, the WG Chairs or Secretary
need to be the gatekeeper - document authors cannot assert that there is
WG consensus. But for individual submissions, we need to decide whether
it is the author or the lucky AD who does it. The tool probably needs to
be designed flexibly in this area.

>       List of drafts obsoleted by this draft.  This is useful to make
>       obsoleted drafts invisible.  [[XXX43: Can non -00 draft obsolete
>       other drafts? Or is this reserved for -00 versions for some
>       reason? Is this reserved for WG drafts only? --Alex]].  [[XXX44:
>       This may open a bigger can of worms than we want to deal with, as
>       it allows anybody to "kill" any other draft.  The toolset would
>       probably need a manual check by Secretariat and/or approvals from
>       both(?) WG Chairs.  A lot of work for something relatively rare?
>       --Alex]].

IMHO this is too complex and would be a luxury in Version 1. Maybe for
Version 2...

> 10.  Post Now action
...
>    [[XXX26: should responding to e-mail be
>    also supported (as an alternative to going back to the web page to
>    cut-and-paste the token)? --Alex]]

Yes please, this can be very handy when intermittently connected.

> 14.  Bypassing the toolset
> 
>    A buggy toolset or unusual circumstances may force a submitter to
>    submit draft to Secretariat for manual processing.  This can be done
>    by choosing the "manual posting" route supported by the toolset or,
>    as a last resort, by e-mailing the draft directly to Secretariat.  In
>    either case, an informal "cover letter" has to accompany the draft.
>    The letter should explain why the automated interface cannot be used.

This mechanism will also apply during the phase-in period for
the tool, when only a subset of people are using it.

> 
>    When processing manual submissions, the Secretariat may be able to
>    use the toolset.  A Manual Validation page similar to the default
>    Validation page provides authenticated Secretariat staff with
>    editable meta-data fields and a "force posting" action.  The forced
>    posting action accepts meta-data fields "as is" and proceeds with the
>    regular posting algorithm [[XXX22: Should we document the details
>    even though this page is for internal Secretariat use?
>    --Alex]]

Yes. There is no reason for it to be secret.

>    [[XXX23: Should forced posting script obtain authors consent
>    or do we want to be able to bypass that as well? --Alex]]

I think we need the flexibility - situations can arise where an
author is on sabbatical or medical leave or otherwise unavailable
for a long period.

> 15.  E-mail interface
...
>    off-line mode: A submitter can do all the manual work required to
>       submit a draft while being disconnected from the network.  E-mail
>       client actually submits the draft when connectivity is regained.
>       [[XXX39: This advantage would be significantly reduced if we
>       require submitter e-mail verification for each draft submission.
>       Such verification would mean that valid drafts cannot be posted
>       automatically when connectivity is regained -- sending an e-mail
>       just starts the process.  --Alex]]

Nevertheless, I think the verification emails are required - otherwise
we are very exposed to bogons.

> Appendix A.  Comparison with current procedures
> 
>    TBD: This section summarizes major differences between draft
>    submission approach currently in use by IETF and the proposed
>    toolset, including violations of the current IETF rules.
> 
>    o  Approval for version -00 of a WG draft.  [[XXX28: Clearly point
>       out that we propose to require that working group chairs post an
>       approval *before* a -00 is submitted - there is no option to
>       submit a -00 draft and have it sit and wait for the Chair's
>       approval.  This is a change from current procedure, and may need
>       approval from outside the tools team.  --Henrik]][[XXX29: I am not
>       sure the current procedure is required by IETF rules.  The order
>       does not seem to be codified anywhere so changing current practice
>       should not be that difficult.  The key is to convince IETF that
>       the change is worth it long-term.  --Alex]]

Non-issue. The WG decision is by definition before the draft is posted,
and as noted above it is existing practice for WG Chairs to pre-approve
postings.

> 
>    o  The toolset allows posting of draft renderings additional to plain
>       text as well as XML draft sources.  Currently, the Secretariat
>       only accepts plain text submissions of drafts.

Well, the I-D guidelines already allow PS, you are only adding PDF.
However, as suggested above, I would treat these as opaque files
(or simply not handle them in Version 1).

Regards
     Brian

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Subject: Re: [Tools-discuss] Re: I-D
	ACTION:draft-ietf-tools-draft-submission-01.txt (fwd)
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> However, I'd like to repeat a suggestion I made a year or two ago.
> Make it compulsory that even a pure .txt draft should include a short
> preamble in XML2RFC format with all the required metadata. It should
> be easy to provide a template for this (or even offer the template
> on the upload page).

This would be *really* helpful for a whole bunch of applications.

Carl

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	ACTION:draft-ietf-tools-draft-submission-01.txt (fwd)
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On Fri, 24 Sep 2004, Carl Malamud wrote:

>> However, I'd like to repeat a suggestion I made a year or two ago. 
>> Make it compulsory that even a pure .txt draft should include a 
>> short preamble in XML2RFC format with all the required metadata. It 
>> should be easy to provide a template for this (or even offer the 
>> template on the upload page).
>
> This would be *really* helpful for a whole bunch of applications.

I agree that having meta-data would be very helpful, but disagree that 
the right way to do it is to add XML blobs to plain text drafts. It 
would be an ugly hack, and we can do much better, without much extra 
effort, and while being more user-friendly.

The first part of the solution I prefer (currently documented in the 
ID Submission draft) is to create a meta-data file/record/whatever at 
the time of the submission. That can be done by interpreting XML 
sources (if available), text sources, and/or user input.

The second part is to make that metadata available as a part of the 
draft rendering/access interface. I hope we will document that soon. 
It could be as simple as accessing an 
"/archive/draftname/metadata.xml" URL.

Alex.

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> The first part of the solution I prefer (currently documented in the 
> ID Submission draft) is to create a meta-data file/record/whatever at 
> the time of the submission. That can be done by interpreting XML 
> sources (if available), text sources, and/or user input.
> 

That would be fine with me.  If you can make that conform to a
<reference> tag, that would be even better, making it compatible
with existing citation databases.

Carl

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Alex Rousskov wrote:
> On Fri, 24 Sep 2004, Carl Malamud wrote:
> 
>>> However, I'd like to repeat a suggestion I made a year or two ago. 
>>> Make it compulsory that even a pure .txt draft should include a short 
>>> preamble in XML2RFC format with all the required metadata. It should 
>>> be easy to provide a template for this (or even offer the template on 
>>> the upload page).
>>
>>
>> This would be *really* helpful for a whole bunch of applications.
> 
> 
> I agree that having meta-data would be very helpful, but disagree that 
> the right way to do it is to add XML blobs to plain text drafts. It 
> would be an ugly hack, and we can do much better, without much extra 
> effort, and while being more user-friendly.
> 
> The first part of the solution I prefer (currently documented in the ID 
> Submission draft) is to create a meta-data file/record/whatever at the 
> time of the submission. That can be done by interpreting XML sources (if 
> available), text sources, and/or user input.
> 
> The second part is to make that metadata available as a part of the 
> draft rendering/access interface. I hope we will document that soon. It 
> could be as simple as accessing an "/archive/draftname/metadata.xml" URL.

I agree that this is the right way to go, both with respect to
extracting information from the draft and generating meta-information,
and having this available in xml format (maybe both conforming to 
<reference /> format and some superset of that), and finally to make
the metadata generally available.

I note though that although we can document the latter at will, we will
require buy-in from leadership and secretariat.  I'm starting the 
process of getting that by putting together a proposed priority
list, and making some contacts.


	Henrik

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> http://www.ietf.org/internet-drafts/draft-ietf-tools-draft-submission-02.txt

The just-announced ID Submission draft version 02 is meant to reflect 
all comments received so far. Please let me know if your comments were 
not accurately reflected.

An attempt to resolve a couple of big issues have been made. Most tool 
requirements are now explicitly marked. Please see the Change Log at 
the end of the draft for details.

The TOOLS team hopes to resolve remaining issues (most of which are 
marked with XXXs) within the next week or so. Additional input on 
those is very welcome.

Thank you,

Alex.

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