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Subject: [Tools-discuss] Feature suggestion for ID tracker
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Hi,

In some drafts I've recently worked on, there have been big delays
(like six months) in the "AD Evaluation" and/or "AD Followup"
stages. Some of these delays have been due to lazy authors (including=20
myself), but in some cases, one contributing factor has been that=20
it was not clear who was supposed to do something next.

Or in other words, the authors thought they're waiting for the AD to
do something, and the AD thought he/she is waiting for the authors...

So, I'd propose adding "who has the next action" field to the ID
tracker. When the draft moves to AD Evaluation/AD Followup, this could
be automatically set to the AD. But during the process, the AD (or
perhaps someone else as well) could change this field to indicate that
they're waiting for someone else before proceeding.

The tracker could also have a page that would allow an AD see all the
drafts where he/she has the next action. And drafts where the ball has
been in the AD's court for more than a month could be shown in red and
blinking text :-)

(This might help situations where ADs progress some drafts rather
quickly, but others sit in the queue forever...)

Any thoughts about this? Would this help the process? Are the
any challenges in actually implementing this that I haven't
thought about? (It's not exactly clear who else than AD could
change this information, and how to ensure it gets changed...)

Best regards,
Pasi

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From tools-discuss-bounces@ietf.org Thu Aug 04 09:25:09 2005
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Date: Thu, 04 Aug 2005 15:24:52 +0200
From: Brian E Carpenter <brc@zurich.ibm.com>
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Subject: Re: [Tools-discuss] Feature suggestion for ID tracker
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Pasi, as far as I can see "who has next action" is always clear
(except for Dead state). For example New I-D Needed ==> authors,
AD Follow-up ==> AD, etc.

What is missing, and which is in the wish list already, is
generation of periodic reminders automatically, every N weeks,
if the state doesn't change.

    Brian

Pasi.Eronen@nokia.com wrote:
> Hi,
> 
> In some drafts I've recently worked on, there have been big delays
> (like six months) in the "AD Evaluation" and/or "AD Followup"
> stages. Some of these delays have been due to lazy authors (including 
> myself), but in some cases, one contributing factor has been that 
> it was not clear who was supposed to do something next.
> 
> Or in other words, the authors thought they're waiting for the AD to
> do something, and the AD thought he/she is waiting for the authors...
> 
> So, I'd propose adding "who has the next action" field to the ID
> tracker. When the draft moves to AD Evaluation/AD Followup, this could
> be automatically set to the AD. But during the process, the AD (or
> perhaps someone else as well) could change this field to indicate that
> they're waiting for someone else before proceeding.
> 
> The tracker could also have a page that would allow an AD see all the
> drafts where he/she has the next action. And drafts where the ball has
> been in the AD's court for more than a month could be shown in red and
> blinking text :-)
> 
> (This might help situations where ADs progress some drafts rather
> quickly, but others sit in the queue forever...)
> 
> Any thoughts about this? Would this help the process? Are the
> any challenges in actually implementing this that I haven't
> thought about? (It's not exactly clear who else than AD could
> change this information, and how to ensure it gets changed...)
> 
> Best regards,
> Pasi
> 
> _______________________________________________
> Tools-discuss mailing list
> Tools-discuss@ietf.org
> https://www1.ietf.org/mailman/listinfo/tools-discuss
> 


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Subject: Re: [Tools-discuss] Feature suggestion for ID tracker
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At least in some cases, that doesn't seem to be maintained...

On Aug 4, 2005, at 3:24 PM, Brian E Carpenter wrote:

> Pasi, as far as I can see "who has next action" is always clear
> (except for Dead state). For example New I-D Needed ==> authors,
> AD Follow-up ==> AD, etc.
>

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From tools-discuss-bounces@ietf.org Thu Aug 04 09:45:24 2005
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Subject: RE: [Tools-discuss] Feature suggestion for ID tracker
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Brian E Carpenter wrote:
>=20
> Pasi, as far as I can see "who has next action" is always clear
> (except for Dead state). For example New I-D Needed =3D=3D> authors,
> AD Follow-up =3D=3D> AD, etc.

I wish it was that simple... One draft I'm working on has been in=20
"AD Followup" state for 6 months now. During that time, there have=20
been several email exchanges between the authors and the AD, three=20
new versions of the I-D to address the results of those emails, and=20
long periods of time when nothing happened (partly because nobody=20
knew who had the next action).

> What is missing, and which is in the wish list already, is
> generation of periodic reminders automatically, every N weeks,
> if the state doesn't change.

It sounds this feature could address roughly the same problem=20
(e.g., get the AD to check the status periodically, and if he/she=20
thinks the ball is in the author's court, change state to=20
"New I-D Needed").

Best regards,
Pasi

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Pasi.Eronen@nokia.com wrote:
> Brian E Carpenter wrote:
> 
>>Pasi, as far as I can see "who has next action" is always clear
>>(except for Dead state). For example New I-D Needed ==> authors,
>>AD Follow-up ==> AD, etc.
> 
> 
> I wish it was that simple... One draft I'm working on has been in 
> "AD Followup" state for 6 months now. During that time, there have 
> been several email exchanges between the authors and the AD, three 
> new versions of the I-D to address the results of those emails, and 
> long periods of time when nothing happened (partly because nobody 
> knew who had the next action).

Yes, that can happen without any state change in the tracker.
I'm not sure there is an easy answer. If both sides of the
mail exchange are very busy people, these things can be very
laborious.
> 
> 
>>What is missing, and which is in the wish list already, is
>>generation of periodic reminders automatically, every N weeks,
>>if the state doesn't change.
> 
> 
> It sounds this feature could address roughly the same problem 
> (e.g., get the AD to check the status periodically, and if he/she 
> thinks the ball is in the author's court, change state to 
> "New I-D Needed").

I don't know about automatic state changes, but the case above certainly
seems that it should have flipped between "AD Followup" and "New
I-D Needed" a couple of times.

    Brian


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Subject: [Tools-discuss] suggestion for id-draft diff tool
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The wg tool pages let you see the diffs for draft-wg-foo version N
versus N-1 for N>0. For documents that started out as individual
submissions, it would be nice to see this carried further into
comparisons from N=0 into the individual submission series.

One way to accomplish this would be to let the author or WG chair
indicate the relationship between a document and an earlier document
with a different name. For example, the I-D submission tool could let
such a field be filled in whenever a -00 document is submitted. Links
between older documents could be added through a link on the wg draft
tool page.

	Tony Hansen
	tony@att.com

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From: Pekka Savola <pekkas@netcore.fi>
To: Tony Hansen <tony@att.com>
Subject: Re: [Tools-discuss] suggestion for id-draft diff tool
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On Thu, 4 Aug 2005, Tony Hansen wrote:
> One way to accomplish this would be to let the author or WG chair
> indicate the relationship between a document and an earlier document
> with a different name. For example, the I-D submission tool could let
> such a field be filled in whenever a -00 document is submitted. Links
> between older documents could be added through a link on the wg draft
> tool page.

Actually, you can even tell the secretariat which drafts obsolete the 
others, and this info is available from the tracker (look for e.g., 
draft-ietf-v6ops-security-overview).

-- 
Pekka Savola                 "You each name yourselves king, yet the
Netcore Oy                    kingdom bleeds."
Systems. Networks. Security. -- George R.R. Martin: A Clash of Kings

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Subject: [Tools-discuss] Providing data on I-D progression
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One of the things we keep harping on is how long it takes to get a draft
into an RFC.  Of course that begs the question of how long does it really
take?  We now have ways of measuring progress when a draft reaches the IESG,
but no way to track before then. One of the reasons is that drafts
frequently change names.

I wonder if we could arrange to insert a token of some kind in drafts which
we allow authors to copy as we progress a draft.  The basic idea is that a
real, no predecessor -00 draft gets a new token, and that token is repeated
in any subsequent drafts.  If two drafts are split or merged, tokens follow.
A merge would result in a document having more than one token.

We would need a function to generate a token, a way to put the token(s) in
the draft that a tool could find, and a tool to capture the path of the
token through the process.  I would think that we could write a very simple
rule set for how you manipulated the tokens, and we advertise that because
each draft author gets to decide himself whether a new token is needed, or
an old token is copied, when an -00 draft is generated, that the statistics
we get are subject to varying interpretation of that guidance.

I think a meaningless string is the best token.  You could use a date and a
sequence number, but that might lead to someone altering the token.  A
simple "tracker-token=" just after a CRLF would be enough.  We could get
some xml2rfc help perhaps.

Brian


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on 2005-08-04 17:42 Pekka Savola said the following:
> On Thu, 4 Aug 2005, Tony Hansen wrote:
>> One way to accomplish this would be to let the author or WG chair
>> indicate the relationship between a document and an earlier document
>> with a different name. For example, the I-D submission tool could let
>> such a field be filled in whenever a -00 document is submitted. Links
>> between older documents could be added through a link on the wg draft
>> tool page.
> 
> Actually, you can even tell the secretariat which drafts obsolete the 
> others, and this info is available from the tracker (look for e.g., 
> draft-ietf-v6ops-security-overview).

Yes, where the tracker has this information, I also have it available
as a list of drafts which are replaced by other drafts.  I'll add code
to look for this to the draft pages.  Good idea.

Already today, when a -00 document is submitted, it is possible to tell
the secretariat that it replaces an earlier document, and that information
will be recorded.  However, not all authors or chairs know that this is
possible, and thus don't use it.

For the I-D submission tool, it is a good idea to have a "replaces" field
for -00 documents, and that is actually already part of the requirements.


	Henrik

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To: Brian Rosen <br@brianrosen.net>
Subject: Re: [Tools-discuss] Providing data on I-D progression
References: <200508041227.IAA01245@ietf.org>
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Brian R,

Automating this seems like a good idea, but authors can already
tell the secretariat that draft-foo replaces draft-bar, and this
is represented in the tracker today.

Wouldn't a sequence of Replaces: tags be even better, because
a human reader could interpret them too?

My ambition is that the tracker should really be available to WG
chairs as an active tool, which would mean quite a lot of extensions
to support states and actions during WG processing. The "ID exists"
state conceals a lot of substates.

    Brian C

Brian Rosen wrote:
> One of the things we keep harping on is how long it takes to get a draft
> into an RFC.  Of course that begs the question of how long does it really
> take?  We now have ways of measuring progress when a draft reaches the IESG,
> but no way to track before then. One of the reasons is that drafts
> frequently change names.
> 
> I wonder if we could arrange to insert a token of some kind in drafts which
> we allow authors to copy as we progress a draft.  The basic idea is that a
> real, no predecessor -00 draft gets a new token, and that token is repeated
> in any subsequent drafts.  If two drafts are split or merged, tokens follow.
> A merge would result in a document having more than one token.
> 
> We would need a function to generate a token, a way to put the token(s) in
> the draft that a tool could find, and a tool to capture the path of the
> token through the process.  I would think that we could write a very simple
> rule set for how you manipulated the tokens, and we advertise that because
> each draft author gets to decide himself whether a new token is needed, or
> an old token is copied, when an -00 draft is generated, that the statistics
> we get are subject to varying interpretation of that guidance.
> 
> I think a meaningless string is the best token.  You could use a date and a
> sequence number, but that might lead to someone altering the token.  A
> simple "tracker-token=" just after a CRLF would be enough.  We could get
> some xml2rfc help perhaps.
> 
> Brian
> 
> 
> _______________________________________________
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> https://www1.ietf.org/mailman/listinfo/tools-discuss
> 


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Subject: Re: [Tools-discuss] Providing data on I-D progression
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While I agree that there is value in a Replaces tag, I wonder if it 
suggests that the value is the immediately preceeding draft name, which 
might make it harder to create the data.  It would need more complex 
instructions.  Still, might be better than my token.  Consider whether 
merge makes sense, for example.

Having more state is a good thing.  Having more data is even better.

Brian

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