Subject: [netmod] Interim Meetings info.

From: "Andrew McLachlan (amclachl)" <[email-masked]>
Date: Mon, 5 Oct 2015 18:00:32 +0000

Dear All

A quick update on the format for NETMOD interim meetings, including the frequency and meeting management.

Cheers

Andrew, Benoit, Kent and Tom

Frequency of meetings

Fortnightly / bi-weekly on Thursday's at 7am PST for 2 hours.
Please note, if there is no requirement for us to meet then we don't. No meetings for the sake of a meetings.
Meetings do not have to run for the full 2 hours.

Agenda Publishing

Agenda to be posted to the mailing list 7days before the next interim meeting.

Meeting method / Note Taking

Currently we are using webex, which seems to work, so lets leave that as is unless there is major objection which would also need to be accompanied by a replacement solution.

Note taking - Etherpad also seems to work, so as with webex, unless there is an objection coupled with solution we should continue.

Minutes

As interim meetings increase overhead, we need to keep admin to a minimum and use modern tools/methods.

It is therefore suggested that the minutes are keep as summaries of the discussion for each point discussed, rather than an entire back and forth of the conversation. In the notes we should indicate the time we discussed each point, so this can be used to fast-forward to a point in a webex recording.

Summary

Since the goal of having interim meetings is to speed things up in the WG, we need to ensure these meetings are focused and responsive.

Upcoming Meetings (next few months schedule)

Oct 15
- 1st bi-weekly meeting
Oct 29
- 2nd bi-weekly meeting (maybe cancelled due to travel needs)
Nov --
- two meetings at conference
Nov 12
- 3rd bi-weekly meeting
Nov 26
- cancelled (Thanksgiving holiday in US)
Dec 10
- 4th bi-weekly meeting
Dec 24
- cancelled (Christmas eve)
Jan 7
- 5th bi-weekly meeting
Jan 21
- 6th bi-weekly meeting