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Subject: [Tools-team] Memory notes from  TOOLS lunch meeting.
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Here are some notes from our lunch meeting.  I've probably
missed things, so feel free to supplement this if you note
an omission.

While waiting for Harald:

* There are currently 2 issue tracking tools used within
  the IETF: RT and Roundup.  RT is a more general ticket
  handling tool, while roundup is focussed on issue tracking
  in particular.
  Some WGs have RT issue trackers hosted here:
     http://rt.psg.com/

  and some have Roundup issue trackers hosted here:
     http://mip4.org/issues/tracker/
  and here:
     https://roundup.machshav.com/

  The roundup tracker hosted at mip4.org has been modified
  to tie into WG mailing lists, so all comments on a particular
  issue on the list are added to the tracker, with smart
  abbreviation of long quoted parts of the message.

* It will be interesting to hear from the tools developers
  within the w3c about which kind of tools they have found
  helpful, and which tools they have decided to use/develop.
  Lary has initiated contact about this, and Harald has asked
  (??? I forgot the name) to contact us about this, too.


When Harald arrived, we covered (at least) the following:

* Admin Restructuring Influence.
  The administrative restructuring announced by Harald yesterday
  influences the work of the tools team over the coming 6 months
  or so.  The focus will be on tools for the secretariat.  Tools
  implemented for the secretariat may have to be re-implemented
  for or by a new contractor at the beginning of 2005, and the
  tools team will be important in making this possible.

* Open Source vs. Commercial
  We're not to be religious about this - if there exists a
  commercial tool which will do a job well, and we can get a
  preferrably free licence, we shouldn't re-develop an
  alternative tool.  If there exists an open-source tool with
  comparable performance, that is to be preferred, however.
  We need to think about not again getting into the situation
  where administrative changes, internally or otherwhere, makes
  it necessary to replace, possibly re-develop, a tool we have
  already developed or adapted once.

* Programmatic interfaces.
  Wherever possible and reasonable, we should prefer
  implementations which makes programmatic interfaces (in a
  wide sense) to the various tools available.  As an example
  Harald mentioned the fact that the RFC editor is now making
  the list of RFCs available in XML format.

After the general breakup I went over a few more points with
Harald:

* For the ID-submission tool, we should go forward by having the
  secretariat put together a list of their internal
  requirements, while we put together a list of our external
  (i.e. community) requirements.  These can then be merged.

* It is important for this tool and upcoming tools that the
  requirements come from both sides - secretariat and community.

* It is OK and appropriate that Mike - the secretariat developer
  - is on the tools-team mailing list

* I've talked with Gregory from the secretariat about setting
  up either a delegated "tools.ietf.org" or an area
  www.ietf.org/tools/ which we can access and control; with a
  preference for "tools.ietf.org".  I will contact Gregory
  again about this during next week when he's back among the
  servers.

* I'd like us to set up a central page which lists and provides
  access to all available tools in use within the community -
  things like xml2rfc, idnits, issue trackers, MIB compilers and
  extractors, ABNF checkers and whatnot.


    Best,
       Henrik








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Subject: [Tools-team] Tools teleconference minutes 11 Aug 2004
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Hi,

	Below are brief minutes from the TOOLS teleconf.
Please comment if I have missed something.

Some of the action items don't have names - you're
welcome to pick up one or more items.

	Henrik

--------------------------------------------------------------

1. Agenda bashing

	Henrik wanted to add some questions regarding IETF
	servers, and the question of setting up
	a second public mailing list and web page for the
	team.

	Alex mentioned an additional tool class under 3.d,
	tools for WGs-to-be and BOFs, which are not yet
	chartered but might benefit from some tools nevertheless.

	Harald wanted to add a point regarding handling of
	feedback on, and improvement of, existing tools.

2. Comments on summary from Lunch meeting in San Diego

	No comments.

2.a Questions:

    * Access to ietf servers?
	Harald: Only sftp access has ever been given out,
	no shell accounts.  So we should probably go
	for a delegated domain for the tools page.

    * Will the ietf servers be moved over physically, or will
      new servers be set up, and content moved over?
	Not clear at this point, a matter of negotiation.

    * If we put the tools pages on tools.ietf.org, who can
      provide a server?  Harald has one tiny, Alex could
      provide hardware and T1 line but lacks experience in
      running one, Henrik has one with dual processors, dual
      power supply and raid disks.  It was decided to have
      Henrik host this for now, we can move it later if a
      better possibility appears.  Henrik will set up shell
      accounts and a web server area for the tools team to
      work in.

    * Mailing lists.  Do we want an additional tools-discuss
      mailing list?  Yes.  This should be an open list, as
      opposed to tools-team@ietf.org which is closed.  (The
      tools-team@ietf.org archives should however be publicly
      accessible).

3. First Steps - going over what we need to do first.  After
    some discussion we had mentioned the following steps:

	* Start creating an inverntory of needed tools, grouped:
		a. Secretariat - Community interface
		b. WGs
		c. Authors
		d. Pre - WG

	* Solicit input from the community on the tools-discuss list.
	  Note that we the coming 6 months or so primarily will focus
	  on tools for the interface between secretariat and community.
	  We will make this clear when soliciting community input, but
	  need to be prepared to get ideas and proposals also for other
	  tools.

	* Solicit requirements from the secretariat on their side
	  of the requirements

	* Identify common tool components

	* Identify interfaces between tools, so they are accessible
	  by other tools, not only by humans

	* Make sure that we have a reasonable data model for the
  	  tools we see coming, so we're not building on quicksand

	* Set down Requirements for ID-submission tool
		- Solicit secretariat's req's
		- Formulate community req's
		- Make sure there is reasonable tool interfaces
		- Make sure there is a reasonable data model

	* Prioritisation of tools to be handled after
		- Secretariat wants WG scheduling tool
		- ...

     What about handling of maintenance and improvements for
     existing tools?

	* Make a list of tools regarded as existing tools

	* Request community input on such tools on the
  	  tools-discuss mailing list.  These are not
	  necessarily the specific tool "Mailman", but rather such as
			Mailing list management in general
			Reminders to Chairs of passed milestone
			The Meeting Registration page
	  - and others - we should try to cover both more and less
	  obvious tools now in use.

	* Preferrably put these, and known issues with them, up on a
	  wike.

     The secretariat's own list of tools are here, FYI:
     https://datatracker.ietf.org/public/show_tasks.cgi?mode=all

     How long will we take to put together a draft of tools and common
     components, and one on the ID-tracker requirements?

	In 3 weeks: draft of requirements and draft of needed tools out
		for review by the community.
	In 5 weeks - have community comments collected and worked into
		the requirements, hand over requirements to secretariat


4. Any other business
	
	The mailing list and web server questions scheduled here were
	handled under point 2.a above.

5. Action items:

	Alex 	will start the ID-submission tool draft.

	???	A volunteer is needed for the Tools inventory,
		common components and prioritisation draft.

	Henrik	will mail secretariat re. subdomain delegation

	Henrik	will set up shell accounts and web area on his server

	Henrik	will request creation of "tools-discuss@ietf.org" list

	Henrik	will solicit requirements from the secretariat
		for the ID-submission tool

	???	will start to put together a summary of existing tools,
		so we have it in hand when we announce the discuss list
		and solicit input on new and current tools.

	Alex	will re-initialise the discussion on the
		tools-team@ietf.org list, as a continuation of the
		discussion about needed tools, components, requirements
		etc which was started before IETF-60, but temporarily
		put on hold.

	???	As soon as we get the tools-discuss list up, draft an
		announcement to be sent on (my proposal here, should
		there be more/others?) these lists:
			ietf-announce
			wg-chairs
		(I'm not sure if this will happen before next meeting.)

6. Next meeting:

	Teleconference Wednesday 18 Aug, same time as today, same codes.
	Stas will assist people who wish to connect using SIP.




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Please ignore

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Hm.

The list info says that you should post to tools-team@lists.ietf.org,
but it works just as well to post to tools-team@ietf.org.
Furthermore, if you post to tools-team@lists.ietf.org, the mail still
shows up with a To: header saying tools-team@ietf.org...

I don't know why the longer address seems to be preferred.

	Henrik

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Hm.

The list info says that you should post to tools-team@lists.ietf.org,
but it works just as well to post to tools-team@ietf.org.
Furthermore, if you post to tools-team@lists.ietf.org, the mail still
shows up with a To: header saying tools-team@ietf.org...

I don't know why the longer address seems to be preferred.

	Henrik

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From tools-team-bounces@ietf.org  Thu Aug 12 00:04:28 2004
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I have plone running at
http://fenestro.dyndns.org:8080/Test%20Plone%20Site/
I have roundup running under zope at
http://fenestro.dyndns.org:8080/Goober%20Booties/

(Sorry for the stupid URLs.  I tend to let my brain run freely when
there's a text box to type into.)

I plan to install zwiki next, to see if our conceptual WG tools
environment could be mostly/all done in zope.

Unfortunately, fenestro is behind a cable modem, so has nearly
no uplink rate.

  Bill

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From tools-team-bounces@ietf.org  Fri Aug 13 08:47:15 2004
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Looks like Roundup under zope looks just like Roundup not under zope -
it's basically using zope to do web serving and that's it, not for
providing a common look & feel or a common user database.  I was hoping
for tighter integration so that you could log into plone, look at some
articles/downloads/whatever, then move over to Roundup seamlessly.
As the tools are right now, they'd have to log in twice for that.

  Bill

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From tools-team-bounces@ietf.org  Fri Aug 13 10:15:16 2004
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Date: Fri, 13 Aug 2004 07:06:41 -0700
From: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] Playing with zope/plone and friends
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I registered on your plone, but I couldn't register on
Roundup -- 

Error: couldn't send email: (553, '5.1.8 ... Domain of sender address
roundup-admin@your.tracker.email.domain.example does not exist',
'roundup-admin@your.tracker.email.domain.example')

 

> 
> I have plone running at
> http://fenestro.dyndns.org:8080/Test%20Plone%20Site/
> I have roundup running under zope at
> http://fenestro.dyndns.org:8080/Goober%20Booties/
> 
> (Sorry for the stupid URLs.  I tend to let my brain run freely when
> there's a text box to type into.)
> 
> I plan to install zwiki next, to see if our conceptual WG tools
> environment could be mostly/all done in zope.
> 
> Unfortunately, fenestro is behind a cable modem, so has nearly
> no uplink rate.
> 
>   Bill
> 
> _______________________________________________
> Tools-team mailing list
> Tools-team@ietf.org
> https://www1.ietf.org/mailman/listinfo/tools-team


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Bill Fenner wrote:

> Looks like Roundup under zope looks just like Roundup not under zope -
> it's basically using zope to do web serving and that's it, not for
> providing a common look & feel or a common user database.  I was hoping
> for tighter integration so that you could log into plone, look at some
> articles/downloads/whatever, then move over to Roundup seamlessly.
> As the tools are right now, they'd have to log in twice for that.

Too bad.  The roundup maintainer, Richard [1], is fairly active and
responsive; we could ask him if that is on the horizon (or if he would
consider adding something like that).

	Henrik


[1] http://www.mechanicalcat.net/richard/log

	

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I had to restart zope to get it to notice the changes I had made
to the configuration file - roundup should let you register now
(although I haven't had much luck with staying logged in; it
just goes back to asking for a login after going to another page -
I haven't had a chance to see if this is a common problem or if
I can figure out what's going on...)

  Bill

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Bill Fenner wrote:

> I had to restart zope to get it to notice the changes I had made
> to the configuration file - roundup should let you register now
> (although I haven't had much luck with staying logged in; it
> just goes back to asking for a login after going to another page -
> I haven't had a chance to see if this is a common problem or if
> I can figure out what's going on...)

I had no trouble registering with roundup...

The staying logged in problem is not something I recognize from
the roundup trackers I'm running here, but I'm running a 0.6.x
version, while you're probably running 0.7.0?

	Henrik



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None of the email to this list seems to be in the archives at

 
   https://www1.ietf.org/mailman/listinfo/tools-team


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Larry Masinter wrote:

> None of the email to this list seems to be in the archives at
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>  
>    https://www1.ietf.org/mailman/listinfo/tools-team

Hmm.  The archived seemed to be working right after the list was
set up.  I'll investigate

	Henrik


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Hi Alex, Bill, Larry, Stas;

	I've added accounts on shiraz.levkowetz.com for you, but the
box is set up to require an ssh key to permit login, so if you'll
each send me your public ssh key I'll put it in your .ssh dir so
you can get access.


	Henrik

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I'm afraid I probably won't make today's call; my dog has an
interview for day care (yes, that sounds really California).
I'll be online again shortly after the call time.

  Bill

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From tools-team-bounces@ietf.org  Wed Aug 18 11:17:23 2004
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Date: Wed, 18 Aug 2004 17:01:12 +0200
From: Henrik Levkowetz <henrik@levkowetz.com>
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Hi,

	I'm still not sure if I'll be able to join the teleconference
today - my regular ip phone didn't work out (I'm lacking some setup
instructions) but I'm going to try using a different one.

Proposed agenda:

---------------------------------------------------------

1. Agenda bashing

2. Comments on minutes from last teleconference.

3. Action item review.

     Alex     will start the ID-submission tool draft.

     ???    A volunteer is needed for the Tools inventory,
         common components and prioritisation draft.

     Henrik    will mail secretariat re. subdomain delegation

     Henrik    will set up shell accounts and web area on his server

     Henrik    will request creation of "tools-discuss@ietf.org" list

     Henrik    will solicit requirements from the secretariat
         for the ID-submission tool

     ???    will start to put together a summary of existing tools,
         so we have it in hand when we announce the discuss list
         and solicit input on new and current tools.

     Alex    will re-initialise the discussion on the
         tools-team@ietf.org list, as a continuation of the
         discussion about needed tools, components, requirements
         etc which was started before IETF-60, but temporarily
         put on hold.

     ???    As soon as we get the tools-discuss list up, draft an
         announcement to be sent on (my proposal here, should
         there be more/others?) these lists:
             ietf-announce
             wg-chairs
         (I'm not sure if this will happen before next meeting.)

4. Next steps

5. Any other business.

6. Next meeting:

     Teleconference Wednesday 25 Aug, same time as today, same codes.


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I've misplaced the instructions for calling in.
Could someone send them to me?

Larry


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I'm back home now, but edial doesn't recognize PIN 0151989 for me.

  Bill

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I was told by our IT folks that the problem was solved, but apparently
it still bit Bill.  If eDial refuses to recognize a valid PIN for you,
an alternative way to join the conference is to go to
https://edial.internet2.edu/call/0151989 (ignore the bad certificate)
and enter your phone number in the telephone field.  The system will
call out to you.

Please only use this method of joining if the normal method fails.

-- 
Stanislav Shalunov		http://www.internet2.edu/~shalunov/

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From tools-team-bounces@ietf.org  Wed Aug 18 13:25:37 2004
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Subject: Re: [Tools-team] Teleconference 18 Aug 2004
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The conference was recorded.

One can use PIN 0169505 to listen.  I'll also upload the WAV file
somewhere once it's downloaded.  (The WAV file might let you fast
forward and go back, depending on the software you use to play it;
otherwise, it will contain exactly the same information.)

-- 
Stanislav Shalunov		http://www.internet2.edu/~shalunov/

.signature: I/O Error

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The recording can be found at
http://netflow.internet2.edu/tools/20040818-tools.wav
(it's a 23-MB file).

-- 
Stanislav Shalunov		http://www.internet2.edu/~shalunov/

This message is designed to be viewed at room temperature.

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From tools-team-bounces@ietf.org  Wed Aug 18 14:12:13 2004
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I've added zwiki both standalone:

http://fenestro.dyndns.org:8080/Wiki/

and within plone:

http://fenestro.dyndns.org:8080/Test%20Plone%20Site/WikiTest/

Oddly enough, zwiki has an issue tracker built in.  You can see it
in action on the plone installation; see the "issue tracker" link
in the green bar.  As with the rest of the stuff on this site, I haven't
configured it, so things like the mail interface are still missing.

I tried installing the commonly-recommended Plone Collector issue
tracker, and zope wouldn't start and didn't log anything about why
anywhere I could find.  That makes me a little wary of zope.

  Bill

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Date: Thu, 19 Aug 2004 11:07:11 -0700
From: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] More on zope/plone/etc
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how do we get accounts?
 

> 
> I've added zwiki both standalone:
> 
> http://fenestro.dyndns.org:8080/Wiki/
> 
> and within plone:
> 
> http://fenestro.dyndns.org:8080/Test%20Plone%20Site/WikiTest/
> 


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I haven't completely figured out zope yet.  plone lets you add your own
accounts, but I guess those accounts don't work on the raw wiki.

  Bill

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From: Henrik Levkowetz <henrik@levkowetz.com>
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Subject: [Tools-team] Minutes from teleconference 18 Aug 2004
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Hi,

	Back home again :-)  Vacation is nice, but so is
being home.

Below are my notes from the teleconference last Wednesday.
Sorry about the delay, my batteries ran out before I got
it sent Wednesday, and I had connectivity problems later.

If I've missed something, please comment to the list.

	Henrik

---------------------------------------------------------

1. Agenda bashing

	Nothing added

2. Comments on minutes from last teleconference.

	No comments

3. Action item review.

     Alex     will start the ID-submission tool draft.

	Nothing from Alex so far.  Henrik will take contact.

     ???    A volunteer is needed for the Tools inventory,
         common components and prioritisation draft.

	No volunteer.  Henrik will take this (I'll check with
	Alex first though)

     Henrik    will mail secretariat re. subdomain delegation

	Done.  The feedback indicates this should go through, to
	be up this week.

     Henrik    will set up shell accounts and web area on his server

	Done.  Have public ssh key for Bill, Larry, Stas, accounts
	enabled.  Missing pub. ssh key for Alex.

     Henrik    will request creation of "tools-discuss@ietf.org" list

	Done, and approved by Harald.  Should be up this week

     Henrik    will solicit requirements from the secretariat
         for the ID-submission tool

	Not done, To do this week

     ???    will start to put together a summary of existing tools,
         so we have it in hand when we announce the discuss list
         and solicit input on new and current tools.

	Henrik/Alex

     Alex    will re-initialise the discussion on the
         tools-team@ietf.org list, as a continuation of the
         discussion about needed tools, components, requirements
         etc which was started before IETF-60, but temporarily
         put on hold.

	Not done yet

     ???    As soon as we get the tools-discuss list up, draft an
         announcement to be sent on (my proposal here, should
         there be more/others?) these lists:
             ietf-announce
             wg-chairs

	Larry will take this on.

4. Next steps

     Discussion:


	 - Inventory of possible tools and platforms that could be
	used. Will do this on a Wiki on the website.
	
	Mail archives - are the IETF mail archives in the state they
	should be...
	
	Harald: Current mail archive problems seems to have to do with
	inability to set up file permissions OK
	
	Larry : IMC archives nice.
	
	Larry: We should be clear about who are the users, and how should
	we evaluate
	Ideal would be to set up some kind of survey, (not poll) to ask
	people for input on "what do you think of tools"
	
	Harald: "What do you use the archive for", "What would you like to
	use the archive for"
	
	Larry: Identify who needs what tools for what.   Easy to over-spec
		"nice-to-have" as absolute requirements.  Need to separate
		necessities from "nice to have"
	
	Harald: Rule "Don't announce draft during IETF week" resulted in
		someone refusing to submit draft - loosing track of why
		the rule is there.  What process is the tool supporting
	
	Harald: Larry could you write something about how to evaluate what
		people need and how to find out what they want?
	
	
	----
	
	Expect lots of feedback on the discuss list.
	
	Larry: What about tools for activities are more or less outside of
		the process?
	
	Harald:
		* Collection (Inventory) phase
		* Prioritation phase
		* Execution phase
	
	Harald: If we discover that some things would be easier to handle
		if we change the process a little bit, we shouldn't be
		afraid of saying so.
	
	Larry:  Sending out the announcement we should indicate our work
		schedule.
	
	Henrik:	Needs to have overlap of the phases
	
	Harald: Agree
	
	Larry:	Contact Malamud?
	
	Harald:	Very busy at the moment.
	
		This week and next week you may be very busy.  Let him
		review our documents, and then go from there.  Focus on
		getting the drafts out.  Ask Carl for review specifically.
	
	
5. Any other business.

     Nothing.

6. Action item summary:

   * Larry will write a first draft of a note to send out to the ietf
     and wgchairs lists about the tools-discuss list.  To be refined
     on the tools-team list.

   * Larry will write a summary on how to find out what people want
     and how to evaluate what is actually needed

   * Henrik will contact Alex

   * Henrik or Alex will start the Tools inventory/prio draft

   * Henrik will add tools.ietf.org to his DNS,  Stano and Harald will
     run secondaries, so this is ready for when delegation is made from
     ietf.org

   * Henrik will solicit ID-submission requirements from Secretariat
	
7. Next meeting:

     Teleconference Wednesday 25 Aug, same time as today, same codes.



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On Mon, 23 Aug 2004, Henrik Levkowetz wrote:

> 3. Action item review.
>
>    Alex     will start the ID-submission tool draft.
> 	Nothing from Alex so far.  Henrik will take contact.

I have started last week and should be able to release the first 
version this week. I do have a few related questions.

Should I just post the draft to the list first? I can submit the draft 
for publication instead, but since we (as a team) have not reviewed 
the first version, it may be better to gauge initial "direction 
consensus" first.

>    ???    A volunteer is needed for the Tools inventory,
>        common components and prioritisation draft.
>
> 	No volunteer.  Henrik will take this (I'll check with
> 	Alex first though)

Thank you, I have no objections and will try to contribute.

>    Henrik    will solicit requirements from the secretariat
>        for the ID-submission tool
>
> 	Not done, To do this week

Should we discuss and forward the first version of the ID submission 
requirements draft to the secretariat before we solicit comments? Do 
we want their comments to be affected by our initial thoughts on the 
scope and functionality of the tool?

On one hand, we do not want to influence their comments. On the other, 
the draft may help them to express their requirements and/or 
objections better.

N.B. I am back from vacation and should be able to join the next 
conference call. I accidently found a Cisco IP phone and will try to 
figure that out.

Thanks,

Alex.

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Alex Rousskov wrote:

> 
> On Mon, 23 Aug 2004, Henrik Levkowetz wrote:
> 
>> 3. Action item review.
>>
>>    Alex     will start the ID-submission tool draft.
>>     Nothing from Alex so far.  Henrik will take contact.
> 
> 
> I have started last week and should be able to release the first version 
> this week. I do have a few related questions.
> 
> Should I just post the draft to the list first? I can submit the draft 
> for publication instead, but since we (as a team) have not reviewed the 
> first version, it may be better to gauge initial "direction consensus"
> first.

Yes, I think posting to the list first would be good.

> 
>>    ???    A volunteer is needed for the Tools inventory,
>>        common components and prioritisation draft.
>>
>>     No volunteer.  Henrik will take this (I'll check with
>>     Alex first though)
> 
> 
> Thank you, I have no objections and will try to contribute.

Great, thanks.

>>    Henrik    will solicit requirements from the secretariat
>>        for the ID-submission tool
>>
>>     Not done, To do this week
> 
> Should we discuss and forward the first version of the ID submission 
> requirements draft to the secretariat before we solicit comments? Do we 
> want their comments to be affected by our initial thoughts on the scope 
> and functionality of the tool?
> 
> On one hand, we do not want to influence their comments. On the other, 
> the draft may help them to express their requirements and/or objections 
> better.

I believe it's good if the secretariat generates their requirements
independently from us, while the first revision of the draft would
reflect the requirements that we see.  If the secretariat then uses the
draft as input to a second revision of their requirements, that's just
fine, I think.

Barbara is subscribed to the list, and we said that the secretariat
developers would be welcome to subscribe, so they'll see the first
drafts anyhow :-)

> 
> N.B. I am back from vacation and should be able to join the next 
> conference call. I accidently found a Cisco IP phone and will try to 
> figure that out.

Oh, cool.

Last week's call I made from my SIP phone from the Netherlands, while
on vacation.  Fun!  In general the sound was good, but I think that
the volume adjustments for the different participants maybe worked
better when joining over POTS than when I now went directly into the
conferencing system over IP.  Can't really see why this should be so,
but I had a hard time hearing Bill, who mostly was just a whisper...

	Henrik


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My opinions....

--On 23. august 2004 14:35 -0600 Alex Rousskov 
<rousskov@measurement-factory.com> wrote:

> Should I just post the draft to the list first? I can submit the draft
> for publication instead, but since we (as a team) have not reviewed the
> first version, it may be better to gauge initial "direction consensus"
> first.

Yes.

> Should we discuss and forward the first version of the ID submission
> requirements draft to the secretariat before we solicit comments? Do we
> want their comments to be affected by our initial thoughts on the scope
> and functionality of the tool?

Yes. Open communication lines with the secretariat is very important - and 
if we have totally different pictures in our minds when we say "ID 
submission tool", this needs to be surfaced as early as possible.




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Date: Wed, 25 Aug 2004 16:07:29 +0200
From: Henrik Levkowetz <henrik@levkowetz.com>
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Subject: [Tools-team] Agenda for 25 Aug 2004 Telechat
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Here is the proposed agenda for today.

---------------------------------------------------------

1. Agenda bashing

2. Comments on minutes from last teleconference.

3. Action item review.

   * Larry will write a first draft of a note to send out to the ietf
     and wgchairs lists about the tools-discuss list.  To be refined
     on the tools-team list.

   * Larry will write a summary on how to find out what people want
     and how to evaluate what is actually needed

   * Henrik will contact Alex

   * Henrik or Alex will start the Tools inventory/prio draft

   * Henrik will add tools.ietf.org to his DNS,  Stano and Harald will
     run secondaries, so this is ready for when delegation is made from
     ietf.org

   * Henrik will solicit ID-submission requirements from Secretariat

   -- The following items were outstanding from the meeting 2 weeks ago,
     but not included in last weeks action items, (although they should
     have been.)

   * Alex     will start the ID-submission tool draft.

   * Henrik    will mail secretariat re. subdomain delegation
	(done, but not completed by the secretariat yet)

   * Henrik    will request creation of "tools-discuss@ietf.org" list
	(done, but not completed by secretariat yet)

   * Henrik    will solicit requirements from the secretariat
         for the ID-submission tool
	(done, but not completed by secretariat yet)

   * Alex    will re-initiate the discussion on the
         tools-team@ietf.org list, as a continuation of the
         discussion about needed tools, components, requirements
         etc which was started before IETF-60, but temporarily
         put on hold.

4. Status of drafts

5. Next steps

6. Any other business.

7. New action items, summary

8. Next meeting:

     Teleconference Wednesday 1 Sep, same time as today, same codes.



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From tools-team-bounces@ietf.org  Wed Aug 25 12:39:52 2004
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Date: Wed, 25 Aug 2004 18:00:55 +0200
From: Henrik Levkowetz <henrik@levkowetz.com>
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Subject: [Tools-team] ID-submission tool, secretariat input
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Hi,

I just received the following from Barbara:

Barbara B. Fuller wrote:
 > Hi Henrik:
 >
 > At 10:23 AM 8/24/2004 +0200, you wrote:

[Snip personal stuff]

 >> As you may have seen on the tools-team mailing list, we've
 >> started work on the documents containing ID-submission tools
 >> requirements, from the IETF community perspective, but need
 >> the secretariat's input on requirements from your side.
 >>
 >> Do you have any indication on when you would have a first
 >> draft of these available (I don't mean in ietf draft format,
 >> just to be clear - I expect us to put the merged requirements
 >> in that format, but don't see any benefit of doing that for
 >> the individual lists of requirements :)
 >
 >
 > Mike Lee, Dinara Suleymanova, Rebecca Bunch, and I will meet tomorrow to
 > discuss the requirements for an I-D submission tool from the
 > Secretariat's perspective.  Mike is the Secretariat developer whom you
 > met in San Diego, and Dinara and Rebecca are the members of the
 > Secretariat team who process Internet-Drafts.  We will do our best to
 > send you our "high-level" requirements sometime next week.
 >

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Subject: [Tools-team] Minutes from 25 Aug 2004 Telechat
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Here is the proposed agenda for today.

---------------------------------------------------------

1. Agenda bashing
	
	Agenda Ok

2. Comments on minutes from last teleconference.

	No comments

3. Action item review.

   * Larry will write a first draft of a note to send out to the ietf
     and wgchairs lists about the tools-discuss list.  To be refined
     on the tools-team list.

	Not done yet, will be done not later than this weekend.
	Need some input on the schedule - short discussion was
	held:  Focus on secretariat tools for the first 6 months,
	but take input on other tools; put toghether schedule for
	individual tools based on input from list and secretariat.

   * Larry will write a summary on how to find out what people want
     and how to evaluate what is actually needed

	Not done yet, will be done not later than this weekend.

   * Henrik will contact Alex

	Done

   * Henrik or Alex will start the Tools inventory/prio draft

	Started, first draft to list thu/fri.

   * Henrik will add tools.ietf.org to his DNS,  Stas and Harald will
     run secondaries, so this is ready for when delegation is made from
     ietf.org

	Done

   * Henrik will solicit ID-submission requirements from Secretariat

	Response from Barbara received, sent to the list. Expect
	response next week

   -- The following items were outstanding from the meeting 2 weeks ago,
     but not included in last weeks action items, (although they should
     have been.)

   * Alex   will start the ID-submission tool draft.

	Started, to be sent to the list today or tomorrow.

   * Henrik will mail secretariat re. subdomain delegation
	(done, but not completed by the secretariat yet)

   * Henrik will request creation of "tools-discuss@ietf.org" list
	(done, but not completed by secretariat yet)

   * Henrik will solicit requirements from the secretariat
            for the ID-submission tool
	Done

   * Alex   will re-initiate the discussion on the
            tools-team@ietf.org list, as a continuation of the
            discussion about needed tools, components, requirements
            etc which was started before IETF-60, but temporarily
            put on hold.

4. Status of drafts

	Reviewed above.

5. Next steps

	Larry: Summary the packages reviewed.

6. Any other business.

	None

7. Action items

  == From earlier weeks:

   * Larry  will write a first draft of a note to send out to the ietf
	   and wgchairs lists about the tools-discuss list.  To be refined
	   on the tools-team list.

   * Larry  will write a summary on how to find out what people want
     	   and how to evaluate what is actually needed

   * Henrik will send first copy of Tools inventory/prio draft to the
     	   list Thu. or Fri.

   * Alex   will send the first copy of ID-Submission req. draft to the
     	   list Wed. or Thu.

   * Henrik will follow up on creation of "tools-discuss@ietf.org" list,
     	   and on the subdomain delegation

   * Alex   will re-initiate the discussion on the
            tools-team@ietf.org list, as a continuation of the
            discussion about needed tools, components, requirements
            etc which was started before IETF-60, but temporarily
            put on hold.

  == New:

   * Henrik fix up web page with link to charter etc, and send msg.

   * Henrik Get wiki set up

   * Stas   Summary of tools reviewed/mentioned on the mailing list
     	   on a wiki page.

8. Next meeting:

     Teleconference Wednesday 1 Sep, same time as today, same codes.





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--0-1716868460-1093454848=:49770
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Hi,

 	My initial take at the ID submission requirements draft is 
attached as plain text and HTML files.

 	I do not like the current organization of the draft, but I 
would like to hear your high-level comments before polishing it. 
Specifically,

     - Should we be talking about different modes of
       draft submission? The draft itentifies 3.5 modes (see
       Section 5). We can simplify a lot if we focus on one mode
       only, but I think that all currently documented modes
       except for "Full Automation" are essential for
       a good draft submission environment. And "Full Automation"
       is the direction we should be moving in long-term.

     - I am having trouble coming up with good terminology
       to name the subject of our requirements. Especially
       with multiple modes, we are not talking aboutra
       single ID submission tool or interface. We are talking about
       several tools, and each tool has at least two
       sides/interfaces: submitter and publisher. Is there
       a better terminology than "ID submission tool"?

     - What do we do if ideal draft submission environment
       conflicts with current IETF rules. For example, if
       the tool allows for instant publication, some drafts
       may have more than 99 published versions and refering
       to a draft by its name and version should be exception
       rather than the rule (just the name should be used in
       most cases). Can we suggest such changes to the IETF?

     - Should I delete the "Status Quo" section? (Section 2)

Thanks,

Alex.

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The recording of today's call is at
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-- 
Stanislav Shalunov		http://www.internet2.edu/~shalunov/

"Computer Science is no more about computers than astronomy is about
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From tools-team-bounces@ietf.org  Wed Aug 25 19:43:46 2004
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From: Alex Rousskov <rousskov@measurement-factory.com>
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>  * Alex   will re-initiate the discussion on the
>           tools-team@ietf.org list, as a continuation of the
>           discussion about needed tools, components, requirements
>           etc which was started before IETF-60, but temporarily
>           put on hold.

I suggest that we spend a few cycles discussing an "IETF tools 
framework" that will mention key IETF tools and focus on tools 
relationships and common components rather than individual tool 
requirements. Depending on the initial result, we can decide to 
document the framework somewhere or abandon the idea.

Here are a few major framework areas that I can identify:

 	1. Document Repository: includes meta-information and
 	   actual texts for drafts, RFCs, errata, WG charters,
 	   agendas, minutes, etc. I am not sure whether WG mailing
 	   list archives and issue lists belong here, but I suspect
 	   they do.

 	2. People Repository: information about IETF participants,
 	   initially populated with information about IESG, Chairs,
 	   and Authors to facilitate IETF-wide authentication.
 	   Should this be an Actor or Entity Repository instead
 	   to include information about WGs, teams, IESG, IAB, etc?

 	3. Event Queue: document publication, standard approval, errata
 	   updates and similar events. This area is essential for
 	   implementing "monitor this WG/draft/etc" or "let me know
 	   of any last calls" services. Some events might not be
 	   "stored" anywhere, but may trigger updates of document
 	   and people repositories, among other things.

If the above makes sense, we can then describe major tool interaction 
and major shared components in terms of their effects on the above 
areas.

For example, we can say that ID submission tool uses People Repository 
to authenticate the submitter of the draft, places the new revision 
into the Document Repository, and generates events such as "draft 
updated" or "new WG draft available". These events may reach 
interested parties, including, for example, authors of documents that 
refer to the updated draft.

Furthermore, given the above framework, corresponding shared 
tools/interfaces come into picture:

 	1. Document Repository Manager: accepts new documents and
 	   meta-information, maintains links among documents, deletes
 	   documents, etc.

 	2. People Repository Manager: same as Document Repository
 	   Manager but for information about IETF participants. This
 	   manager can perform authentication among other things.

 	3. Event Dispatcher: queues "let me know when..." requests,
 	   accepts new events, archives them(?), and forwards them
 	   to those who wanted to be informed of them.

While a comprehensive framework (the above is just an incomplete and 
buggy sketch) would both make building tools easier and give IETFers a 
coherent "IETF interface", I do not know whether IETF Secretariat 
would be willing to move from a collection of isolated tools to a 
"system". It is certainly easier to build any given isolated tool than 
to build the framework and the tool. Savings and benefits from a 
coherent framework can only be long-term...

One the other hand, several items on Secretariat TODO list and Harald 
comments during one of the conference calls may indicate desire to 
move away from individual tools to a more organized approach. We 
certainly do not have to wait for a complete framework to start 
implementing key tools; the question is one of the direction and 
willingness to spend "enough" cycles on long-term goals while doing 
individual tool development/adoption.

I would be interested in hearing comments from TOOLs members _and_ 
Secretariat/IESG folks. Do we want to move in the coherent framework 
direction?

Thanks,

Alex.

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using different terminology.... playing....

documents: stuff that is worked on (charters, I-Ds (my abstract concept of 
I-D is without version), RFCs, Web pages, IANA databases....)

actors: people who do things to documents. some actors are roles filled by 
multiple people.

tasks: stuff that actors are supposed to do to documents.
completing a task may generate a new document, a new task, both, or 
neither. so may working on a task without completing it....
a document can be referred to by multiple tasks simultaneously. a task can 
refer to multiple documents.

events: the result of an actor doing a task to a document (not necessarily 
completing it). may leave information behind that should not be considered 
a document in its own right.

we need document repositories (to know what the current document set is), 
actor databases (knowing who can do which tasks, and which people fill 
roles), task databases (figuring out who's supposed to do what next to 
what), and event logs (saying what happened).

I think most of what we currently have fits within such a model - but we do 
things differently in different corners, for historical or practical 
reasons.

ie WG charter change is not tracked in I-D tracker, IANA database updates 
are tracked in an IANA spreadsheet, RFC Editor history log is the archives 
of the ietf-announce list.....

sense?


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	v1.4
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some comments in draft.....

--On 25. august 2004 11:27 -0600 Alex Rousskov 
<rousskov@measurement-factory.com> wrote:

>
>
> TOOLS team                                                   A. Rousskov
> Internet-Draft                                   The Measurement Factory
> Expires: February 23, 2005                               August 25, 2004
>
>
>             Requirements for IETF Draft Submission Interface
>
> 1.  Introduction
>
>    Published Internet Drafts are primary means of structured
>    communication within IETF.  Current Internet-Draft (ID) submission

nit: please use I-D consistently...

>    and publication mechanisms hinder efficient and timely communication
>    while creating unnecessary load on the IETF Secretariat.  IETF TOOLs
>    team recommends formalization and automation of the current
>    mechanisms.  This document contains specific automation requirements.
>
> 2.  Tool Status Quo
>
>    To get an Internet Draft published, an IETF participant e-mails draft
>    text to the IETF Secretariat, along with an informal note asking to
>    publish the draft.  Secretariat staff reads the note, reviews, and

should be "reviews according to a checklist".

>    then approves or rejects the submission.  An approved draft is
>    automatically (XXX: or manually?)  copied to IETF web site, with the

automatically. (it's every 4 hours, which sometimes creates issues with 
pointers being found too early...)

>    corresponding announcement sent to appropriate IETF mailing list(s).
>
>    Collectively, IETF participants submit thousands (XXX: is there a
>    more accurate number?) of Internet Drafts per year (XXX: provide
>    individual and WG submission numbers separately).  The vast majority
>    of submitted drafts are approved for publication (XXX: are stats
>    available?).  It usually takes the Secretariat 12-24 hours (XXX: are
>    stats available?)  to review the draft.  Due to much higher demand
>    and fixed processing capacity, reviews around IETF face-to-face
>    meetings take much longer, creating a long queue of unprocessed
>    drafts that are then announced nearly simultaneously.
>
>    To reduce Secretariat load (XXX: are there other reasons?), drafts
>    submitted close to IETF meetings are ignored.

Main reason is to give the participants time to review. In particular, the 
earlier deadline for -00 drafts is to give participants significant time to 
review NEW work being proposed.

>    Anybody and anything can submit a draft for publication.  There is no
>    reliable authentication mechanism.  Initial submissions of WG drafts
>    require WG Chair approval, which is as easy to fake as the submission
>    request itself.
>
>    Lack of authentication is not perceived as a serious problem,
>    possibly because serious falsifications are likely to be noticed
>    before serious damage can be done.  Due to informal and manual nature
>    of the submission mechanism, a massive automated abuse of the
>    interface is unlikely to cause anything but a short denial of draft
>    publication service and, hence, is probably not worth defending
>    against.  However, future automation may result in a different trade
>    off.

two more things:

- it's never happened that someone submits with evil intent in someone 
else's name.
- sometimes, the submitter is not the person listed as author (for example 
jsut after a change in editor, or a co-author submitting). this argues for 
keeping the submission controls flexibile.

>
> 3.  Scope
>
>    TBD: In scope are interface(s) to submit the draft and requirements
>    on submitted draft review, approval/rejection, and publication.  Out
>    of scope are things like linking related drafts, draft persistency/
>    archiving, providing a "monitor this draft" service, and specifics of
>    authenticating draft submissions.

note - a number of information items are manually extraced from the draft 
today and put into databases. Automation of this function needs to be in 
scope; other uses of this info is out of this draft's scope (but in tools 
team scope).
>
> 4.  Terminology
>
>    The keywords "MUST", "MUST NOT", "REQUIRED", "SHALL", "SHALL NOT",
>    "SHOULD", "SHOULD NOT", "RECOMMENDED", "MAY", and "OPTIONAL" in this
>    document are to be interpreted as described in [RFC2119].  When used
>    with the normative meanings, these keywords will be all uppercase.
>    Occurrences of these words in lowercase comprise normal prose usage,
>    with no normative implications.
>
>    Submitter: A human or software submitting an Internet Draft for
>       publication.  A human submitter is likely to use some automation
>       tools (e.g., an e-mail client), but differs from the software
>       submitter in that it is a human who explicitly initiates the
>       submission process and interprets submission results.
>
>    Publisher: A human or software validating and publishing a submitted
>       Internet Draft.  A human publisher is likely to use some
>       automation tools (e.g., a validation tool), but differs from the
>       software publisher in that it is a human who explicitly initiates
>       the validation/publication process and interprets its results.
>
>
> 5.  Modes
>
>    Tool requirements depend on the submission and publication mode.  ID
>    submission tool MUST support all three modes documented in this
>    section.  Supporting different modes may call for creation of
>    different tools.  (XXX: are all modes in scope?) (XXX: is there a
>    better term than mode?)
>
>    (XXX: need to do a much better job at showing what requirements apply
>    to what tools or tool parts; we are lacking good terminology here).
>
> 5.1  Full automation mode
>
>    Submission interface SHOULD support draft submissions by software
>    submitter to software publisher.  For example, it should be possible
>    to configure decent content management software to automatically
>    submit and instantly publish the draft whenever a new revision of the
>    draft text is checked in.
>
>    Implementing a CGI interface for POSTing draft text and meta
>    attributes to a well-known IETF URL would be one way to accommodate a
>    software submitter (XXX: add WebDAV as another example?).  The
>    software-friendly outcome of the submission can then be expressed via
>    HTTP status codes (e.g., any code other than 200 or 201 would
>    indicate a failure).
>
>    The "software publisher" part of the requirement implies that
>    submitted draft is published or rejected without any human
>    involvement.

Reject/rename. There has to be human-in-the-loop on the submitter side, 
IMHO. Remember that the submission of a draft includes the submitter making 
an IPR disclosure commitment and copyright transfer. Making software do 
this without making it clear to the human it's happening is Evil.

However, putting the "submit" button in the submitter's software rather 
than the publisher's software is Goodness.

> 5.2  Publication automation mode
>
>    Submission interface MUST support draft submission by a human
>    submitter to software publisher.  For example, it should be possible
>    for the draft author to submit and instantly publish the draft
>    whenever the author feels that the new revision of the draft should
>    be published.

s/instantly/quickly/. "Instantly" does not exist.
>
>    Implementing a human-friendly easy-to-find web page where the draft
>    text can be uploaded along with meta attributes would be one way to
>    satisfy this requirement.  A human-oriented status page can be
>    returned to indicate the result of the submission.
>
>    The "software publisher" part of the requirement implies that
>    submission is published or rejected without any human involvement.
>
> 5.3  Human-to-human mode
>
>    Submission interface MUST support draft submission by a human to a
>    human, possibly as a last-resort, discouraged option.  For example,
>    Secretariat may provide a human-monitored e-mail address where drafts
>    can be mailed bypassing automated publishers.
>
>    Using this mode may result in significant publication delays.  The
>    human-assisted submission and publication mechanism MAY use some
>    automation (e.g., automatic spam detection for e-mail submissions).
>    If automation is used by default, the mechanism MUST provide a way
>    for a human submitter to bypass that automation (e.g., a keyword in
>    e-mail subject will turn spam filtering off).
>
>    The intent of this mode is to provide a way for submitters to bypass
>    bugs or limitations of automated mechanisms in order to publish an
>    unusual draft or to publish a draft under unusual circumstances.
>
> 5.4  Dry Run mode
>
>    TBD: Just validation, no publication.

One modality comment.... some information, like name and version number, 
goes into the draft, but can only be reliably produced by the publishing 
system. A "reserve this name/number" function is a Good Thing.
>
> 5.5  Mode automation matrix
>
>    The following table summarizes automation rules for the major modes.
>
>          +------------------------+------------+-------------+
>          | Mode                   | Submission | Publication |
>          +------------------------+------------+-------------+
>          | Full automation        |  software  |   software  |
>          | Publication automation |    human   |   software  |
>          | Human to human         |    human   |    human    |
>          +------------------------+------------+-------------+
>
>
> 6.  Draft Validation
>
>    IETF standards have to follow a set of syntax and semantics
>    requirements (XXX: provide references to the nits document and IP
>    policies).  Most of those requirements are not enforced for Internet
>    Drafts.  However, following them may improve draft quality, reduce
>    IESG load, and increase the chances of the draft being approved as an
>    RFC.  Draft submission mechanism MUST validate the drafts.  In case
>    of a human-to-human interface, such validation may be initiated by
>    the human publisher.
>
>    When validating a given draft, it is important to distinguish between
>    absolute requirements and desirable draft properties.  Both are
>    detailed in the following subsections.
>
> 6.1  Absolute requirements
>
>    A draft validator MUST check the following requirements and a draft
>    publisher MUST NOT publish drafts that failed corresponding validator
>    checks.
>
>    1.  A draft must be submitted by its author, corresponding working
>        group chair, or corresponding area director (XXX: is this the
>        right place to explain why we need AD override option to let IESG
>        publish draft fixes?).

Yes. And don't forget the co-author, changed editor, and drafts being 
published anonymously (secretariat needs to know who submitter is, but name 
doesn't necessarily appear on draft).
>
>    2.  The initial revision of a Working Group draft must be submitted
>        by the corresponding working group chair.

Today: approved, not submitted.
>
>    3.  Current draft state must allow new revisions to be published.
>        (XXX: document IESG review states when new revisions are not
>        allowed).

none such - "should not" and "must be notified" is the watchword. Too many 
fixes needed....
>
>    4.  Correct draft name (including correct revision number) must
>        appear in the draft text.
>
>    5.  An IETF IPR statement must appear in the draft text.  (XXX: is
>        this an absolute requirement for a draft?)

Yes.
>
>    (XXX: Dry Run mode may not need many of the above checks, depending
>    on user needs)

IMHO: Dry Run mode should give every error message in the book... but not 
cause a draft to be published.
>
> 6.2  Desireable features
>
>    A draft validator SHOULD check the following requirements.  A draft
>    publisher MAY publish drafts failed corresponding validator checks.
>
>    TBD: list testable nits here or refer to the nits document.
>
> 6.3  Draft text interpretation
>
>    A validator MAY try to partially interpret the draft text in order to
>    extract embedded data such as draft name or security section.  When
>    corresponding metadata is supplied by the submitter, the validator
>    can compare the extracted information with supplied metadata.  The
>    absence of identifiable embedded information may trigger validation
>    errors or warnings.
>
>    Extraction of embedded information may work very well for some draft
>    formats (e.g., those produced by an xml2rfc tool (XXX:  add
>    reference)), but it is impossible to reliably identify the format of
>    a plain text submission.

make note that we want to allow publishing xml drafts....
>
> 7.  Submission Metadata
>
>    TBD: document what metadata must be supplied: draft name (including
>    revision number), submitter credentials, is this the last revision of
>    the draft (to be submitted for IETF last call and IESG review),
>    format, content-encoding, etc.
>

keep the "last revision" out of it - generally, one does not know; classic 
cycle is submission1, WG last call, submission2, AD review, submission3, 
IETF last call, submission4, IESG review, submission5, IESG approval, 
publication - but ANY of the submissions 2-5 may turn out not to be needed, 
or be multiple cycle.

that's all, folks... .better quick comments now than deep comments never....


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Subject: Re: [Tools-team] Requirements for IETF Draft Submission Interface,
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Hi Alex,

	Here's some feedback on the draft:

Alex Rousskov wrote:
> 
> Hi,
> 
>     My initial take at the ID submission requirements draft is attached 
> as plain text and HTML files.
> 
>     I do not like the current organization of the draft, but I would 
> like to hear your high-level comments before polishing it. Specifically,
> 
>     - Should we be talking about different modes of
>       draft submission? The draft itentifies 3.5 modes (see
>       Section 5). We can simplify a lot if we focus on one mode
>       only, but I think that all currently documented modes
>       except for "Full Automation" are essential for
>       a good draft submission environment. And "Full Automation"
>       is the direction we should be moving in long-term.

Agree fully except for the last sentence.

>     - I am having trouble coming up with good terminology
>       to name the subject of our requirements. Especially
>       with multiple modes, we are not talking aboutra
>       single ID submission tool or interface. We are talking about
>       several tools, and each tool has at least two
>       sides/interfaces: submitter and publisher. Is there
>       a better terminology than "ID submission tool"?

I-D submission toolset?

>     - What do we do if ideal draft submission environment
>       conflicts with current IETF rules. For example, if
>       the tool allows for instant publication, some drafts
>       may have more than 99 published versions and refering
>       to a draft by its name and version should be exception
>       rather than the rule (just the name should be used in
>       most cases). Can we suggest such changes to the IETF?
> 
>     - Should I delete the "Status Quo" section? (Section 2)

No, I think it's good to have that there.

> Thanks,
> 
> Alex.
> 
> 
> ------------------------------------------------------------------------
> 
> 
> 
> TOOLS team                                                   A. Rousskov
> Internet-Draft                                   The Measurement Factory
> Expires: February 23, 2005                               August 25, 2004
> 
> 
>             Requirements for IETF Draft Submission Interface
>                    draft-ietf-tools-draft-submission
> 
...
> 
> 1.  Introduction
> 
>    Published Internet Drafts are primary means of structured
>    communication within IETF.  Current Internet-Draft (ID) submission
>    and publication mechanisms hinder efficient and timely communication
>    while creating unnecessary load on the IETF Secretariat.  IETF TOOLs
>    team recommends 

My impression is that one of the most eager proponents of an automation
is the secretariat itself.  They proposed it before us, so we might as
well say that, too...

>    formalization and automation of the current
>    mechanisms.  This document contains specific automation requirements.
> 
> 2.  Tool Status Quo
> 
>    To get an Internet Draft published, an IETF participant e-mails draft
>    text to the IETF Secretariat, along with an informal note asking to
>    publish the draft.  Secretariat staff reads the note, reviews, and
>    then approves or rejects the submission.  An approved draft is
>    automatically (XXX: or manually?)  copied to IETF web site, with the
>    corresponding announcement sent to appropriate IETF mailing list(s).

s/IETF web site/IETF drafts repository/

>    Collectively, IETF participants submit thousands (XXX: is there a
>    more accurate number?) of Internet Drafts per year 

My archives show these totals for recent years. These numbers are
somewhat elevated, as the final revision that indicates a draft has
been published as RFC has been included in the count.

Total:
    3416 2000
    4622 2001
    5196 2002
    5362 2003
    6827 2004

draft-ietf-*:
    1588 2000
    2220 2001
    2525 2002
    2754 2003
    1983 2004

others:
    1828 2000
    2402 2001
    2671 2002
    2608 2003
    4844 2004

(XXX: provide
>    individual and WG submission numbers separately).  The vast majority
>    of submitted drafts are approved for publication (XXX: are stats
>    available?).  It usually takes the Secretariat 12-24 hours (XXX: are
>    stats available?)  to review the draft.  Due to much higher demand
>    and fixed processing capacity, reviews around IETF face-to-face

s/reviews around/reviews during the last weeks before/

>    meetings take much longer, creating a long queue of unprocessed
>    drafts that are then announced nearly simultaneously.
> 
>    To reduce Secretariat load (XXX: are there other reasons?), drafts
>    submitted close to IETF meetings are ignored.

To give time to read the documents before the meetings...

>    Informal interface for submitting and publishing drafts discourages
>    automation.  Lack of automation discourages frequent updates.
>    Infrequent updates lead to stale published information.
> 
>    During periods of high Working Group activity, the delays associated
>    with draft publication times make official interface especially
>    inappropriate.  Working Groups come up with ad hoc solutions.  For
>    example, many draft subversions are "temporary" published on personal
>    web sites or posted (completely or in part) to the group list.
>    Often, alternative means of publication effectively replace official
>    IETF interfaces and only a few major draft revisions end up being
>    published on IETF web site.
> 
>    Anybody and anything can submit a draft for publication.  There is no
>    reliable authentication mechanism.  Initial submissions of WG drafts
>    require WG Chair approval, which is as easy to fake as the submission
>    request itself.
> 
> 
> 
> Rousskov               Expires February 23, 2005                [Page 3]
> 
> Internet-Draft    Draft Submission Interface Requirements    August 2004
> 
> 
>    Lack of authentication is not perceived as a serious problem,
>    possibly because serious falsifications are likely to be noticed
>    before serious damage can be done.  Due to informal and manual nature
>    of the submission mechanism, a massive automated abuse of the
>    interface is unlikely to cause anything but a short denial of draft
>    publication service and, hence, is probably not worth defending
>    against.  However, future automation may result in a different trade
>    off.
> 
> 3.  Scope
> 
>    TBD: In scope are interface(s) to submit the draft and requirements
>    on submitted draft review, approval/rejection, and publication.  Out
>    of scope are things like linking related drafts, draft persistency/
>    archiving, providing a "monitor this draft" service, and specifics of
>    authenticating draft submissions.

Mmm, not sure about the latter.  I think, for instance, that it might be
a requirement that we don't have to set up a general submitter (user)
data base, but do ad-hoc verification of e.g. return routability to the
submitter.

Of course, you may draw the line for what's specifics differently than
I do here.

> 
> 4.  Terminology
> 
>    The keywords "MUST", "MUST NOT", "REQUIRED", "SHALL", "SHALL NOT",
>    "SHOULD", "SHOULD NOT", "RECOMMENDED", "MAY", and "OPTIONAL" in this
>    document are to be interpreted as described in [RFC2119].  When used
>    with the normative meanings, these keywords will be all uppercase.
>    Occurrences of these words in lowercase comprise normal prose usage,
>    with no normative implications.
> 
>    Submitter: A human or software submitting an Internet Draft for
>       publication.  A human submitter is likely to use some automation
>       tools (e.g., an e-mail client), but differs from the software
>       submitter in that it is a human who explicitly initiates the
>       submission process and interprets submission results.

Do we have non-human submitters?  Do we really want to consider such?

>    Publisher: A human or software validating and publishing a submitted
>       Internet Draft.  A human publisher is likely to use some
>       automation tools (e.g., a validation tool), but differs from the
>       software publisher in that it is a human who explicitly initiates
>       the validation/publication process and interprets its results.
> 
> 
> 5.  Modes
> 
>    Tool requirements depend on the submission and publication mode.  ID
>    submission tool MUST support all three modes documented in this
>    section.  Supporting different modes may call for creation of
>    different tools.  (XXX: are all modes in scope?) (XXX: is there a
>    better term than mode?)
> 
>    (XXX: need to do a much better job at showing what requirements apply
> 
> 
> 
> Rousskov               Expires February 23, 2005                [Page 4]
> 
> Internet-Draft    Draft Submission Interface Requirements    August 2004
> 
> 
>    to what tools or tool parts; we are lacking good terminology here).
> 
> 5.1  Full automation mode
> 
>    Submission interface SHOULD support draft submissions by software
>    submitter to software publisher.  For example, it should be possible
>    to configure decent content management software to automatically
>    submit and instantly publish the draft whenever a new revision of the
>    draft text is checked in.
> 
>    Implementing a CGI interface for POSTing draft text and meta
>    attributes to a well-known IETF URL would be one way to accommodate a
>    software submitter (XXX: add WebDAV as another example?).  The
>    software-friendly outcome of the submission can then be expressed via
>    HTTP status codes (e.g., any code other than 200 or 201 would
>    indicate a failure).
> 
>    The "software publisher" part of the requirement implies that
>    submitted draft is published or rejected without any human
>    involvement.

I like having something like the full automation mode, but I'm not
convinced this mode is appropriate for submissions with a frequency
matching checkin of a new cvs/svn/rcs or whatever version.  Some authors
I know do a new checkin for every individual issue corrected, and
generate a diff showing what was done.  If every such version was
published, it would be much more difficult to have a common baseline
when discussing drafts.  (This reservation may have no impact on how
the I-D submission tool is to be specified and implemented, however)

> 
> 5.2  Publication automation mode
> 
>    Submission interface MUST support draft submission by a human
>    submitter to software publisher.  For example, it should be possible
>    for the draft author to submit and instantly publish the draft
>    whenever the author feels that the new revision of the draft should
>    be published.
> 
>    Implementing a human-friendly easy-to-find web page where the draft
>    text can be uploaded along with meta attributes would be one way to
>    satisfy this requirement.  A human-oriented status page can be
>    returned to indicate the result of the submission.
> 
>    The "software publisher" part of the requirement implies that
>    submission is published or rejected without any human involvement.

Yes. Good.

> 5.3  Human-to-human mode
> 
>    Submission interface MUST support draft submission by a human to a
>    human, possibly as a last-resort, discouraged option.  For example,
>    Secretariat may provide a human-monitored e-mail address where drafts
>    can be mailed bypassing automated publishers.
> 
>    Using this mode may result in significant publication delays.  The
>    human-assisted submission and publication mechanism MAY use some
>    automation (e.g., automatic spam detection for e-mail submissions).
>    If automation is used by default, the mechanism MUST provide a way
> 
> 
> 
> Rousskov               Expires February 23, 2005                [Page 5]
> 
> Internet-Draft    Draft Submission Interface Requirements    August 2004
> 
> 
>    for a human submitter to bypass that automation (e.g., a keyword in
>    e-mail subject will turn spam filtering off).
> 
>    The intent of this mode is to provide a way for submitters to bypass
>    bugs or limitations of automated mechanisms in order to publish an
>    unusual draft or to publish a draft under unusual circumstances.

Yes, clearly.

> 5.4  Dry Run mode
> 
>    TBD: Just validation, no publication.

I like it.  This should be an option both for Full automation and for
Publication automation.

> 5.5  Mode automation matrix
> 
>    The following table summarizes automation rules for the major modes.
> 
>          +------------------------+------------+-------------+
>          | Mode                   | Submission | Publication |
>          +------------------------+------------+-------------+
>          | Full automation        |  software  |   software  |
>          | Publication automation |    human   |   software  |
>          | Human to human         |    human   |    human    |
>          +------------------------+------------+-------------+
> 
> 
> 6.  Draft Validation
> 
>    IETF standards have to follow a set of syntax and semantics
>    requirements (XXX: provide references to the nits document and IP
>    policies).  Most of those requirements are not enforced for Internet
>    Drafts.  However, following them may improve draft quality, reduce
>    IESG load, and increase the chances of the draft being approved as an
>    RFC.  Draft submission mechanism MUST validate the drafts.  In case
>    of a human-to-human interface, such validation may be initiated by
>    the human publisher.

One fairly natural way would be for the human publisher to use an extended
version of the publication automation interface.

>    When validating a given draft, it is important to distinguish between
>    absolute requirements and desirable draft properties.  Both are
>    detailed in the following subsections.
> 
> 6.1  Absolute requirements
> 
>    A draft validator MUST check the following requirements and a draft
>    publisher MUST NOT publish drafts that failed corresponding validator
>    checks.
> 
>    1.  A draft must be submitted by its author, corresponding working
>        group chair, or corresponding area director (XXX: is this the
>        right place to explain why we need AD override option to let IESG
> 
> 
> 
> Rousskov               Expires February 23, 2005                [Page 6]
> 
> Internet-Draft    Draft Submission Interface Requirements    August 2004
> 
> 
>        publish draft fixes?).

"its author" should probably be "any of its authors or editors" or some such.
I don't think we need explain the AD override option.

>    2.  The initial revision of a Working Group draft must be submitted
>        by the corresponding working group chair.

Do you intentionally exclude sumbission by author, approval by chair here?

>    3.  Current draft state must allow new revisions to be published.
>        (XXX: document IESG review states when new revisions are not
>        allowed).
> 
>    4.  Correct draft name (including correct revision number) must
>        appear in the draft text.
> 
>    5.  An IETF IPR statement must appear in the draft text.  (XXX: is
>        this an absolute requirement for a draft?)

I think there is more here; basically the applicable parts of 2026,
3667 and 3668 must be followed - this is mostly a matter of checking
the presence of boilerplate text.

(The idnits tool currently does not have an option to check only the
requirements applicable to all draft submissions, but I'd like to add
that.)

>    (XXX: Dry Run mode may not need many of the above checks, depending
>    on user needs)

Mmm, on the contrary; I think dry run mode should be identical to submission
mode up to the point where you actually do the submission.  Not sure I see
why not?

> 6.2  Desireable features
> 
>    A draft validator SHOULD check the following requirements.  A draft
>    publisher MAY publish drafts failed corresponding validator checks.
> 
>    TBD: list testable nits here or refer to the nits document.

A starting point for a list of checkable nits could be the nits that
are checked by idnits: http://ietf.levkowetz.com/tools/idnits/


> 6.3  Draft text interpretation
> 
>    A validator MAY try to partially interpret the draft text in order to
>    extract embedded data such as draft name or security section.  When
>    corresponding metadata is supplied by the submitter, the validator
>    can compare the extracted information with supplied metadata.  The
>    absence of identifiable embedded information may trigger validation
>    errors or warnings.
> 
>    Extraction of embedded information may work very well for some draft
>    formats (e.g., those produced by an xml2rfc tool (XXX:  add
>    reference))

http://xml.resource.org/

>    , but it is impossible to reliably identify the format of
>    a plain text submission.

 From experience with the idnits tool, I think it may be possible to reach
95% reliability.

We might use this to extract meta-data, and present it on a feedback page
before the final submission is done, giving the submitter the opportunity
to correct it?

> 
> 7.  Submission Metadata
> 
>    TBD: document what metadata must be supplied: draft name (including
>    revision number), submitter credentials, is this the last revision of
>    the draft (to be submitted for IETF last call and IESG review),
>    format, content-encoding, etc.

I don't think "last revision" should be part of this...  Can't reliably
tell that when submitting a draft.

> 
> 
> 
> 
> 
> 
> Rousskov               Expires February 23, 2005                [Page 7]
> 
> Internet-Draft    Draft Submission Interface Requirements    August 2004
> 
> 
> 8.  Security Considerations
> 
>    Some.  TBD: Talk about why authentication and anti-spam measures
>    become important once things become automated.

Yes

> 9.  IANA Considerations
> 
>    None.
> 
> 10.  Compliance
> 
>    TBD: What does it mean to be compliant with (to satisfy) our
>    requirements?
> 
> Appendix A.  Acknowledgments
> 
>    TBD.
> 
>    Special thanks to Marshall Rose for his xml2rfc tool.
> 
> Appendix B.  Change Log
> 
>    RFC Editor Note: This section is to be removed during the final
>    publication of the document.
> 
>    Internal WG revision control ID: $Id: id.xml,v 1.4 2004/08/25
>    17:21:43 rousskov Exp $
> 
>    2004/08/25
> 
>       *  Initial revision.
> 
> 
> 11  Normative References
> 
>    [RFC2119]  Bradner, S., "Key words for use in RFCs to Indicate
>               Requirement Levels", BCP 14, RFC 2119, March 1997.
> 
> 
> Author's Address
> 
>    Alex Rousskov
>    The Measurement Factory
> 
>    EMail: rousskov@measurement-factory.com
>    URI:   http://www.measurement-factory.com/

...

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Harald Tveit Alvestrand wrote:

> using different terminology.... playing....
> 
> documents: stuff that is worked on (charters, I-Ds (my abstract concept 
> of I-D is without version), RFCs, Web pages, IANA databases....)
> 
> actors: people who do things to documents. some actors are roles filled 
> by multiple people.
> 
> tasks: stuff that actors are supposed to do to documents.
> completing a task may generate a new document, a new task, both, or 
> neither. so may working on a task without completing it....
> a document can be referred to by multiple tasks simultaneously. a task 
> can refer to multiple documents.
> 
> events: the result of an actor doing a task to a document (not 
> necessarily completing it). may leave information behind that should not 
> be considered a document in its own right.
> 
> we need document repositories (to know what the current document set 
> is), actor databases (knowing who can do which tasks, and which people 
> fill roles), task databases (figuring out who's supposed to do what next 
> to what), and event logs (saying what happened).
> 
> I think most of what we currently have fits within such a model - but we 
> do things differently in different corners, for historical or practical 
> reasons.
> 
> ie WG charter change is not tracked in I-D tracker, IANA database 
> updates are tracked in an IANA spreadsheet, RFC Editor history log is 
> the archives of the ietf-announce list.....
> 
> sense?

Yes, I like it, it's a pretty clean model.

One of the complexities may be to provide interfaces to a number of the
established ways of working with these things - like mailing lists,
repositories, archives...

	Henrik


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--On 27. august 2004 15:05 +0200 Henrik Levkowetz <henrik@levkowetz.com> 
wrote:

>> sense?
>
> Yes, I like it, it's a pretty clean model.
>
> One of the complexities may be to provide interfaces to a number of the
> established ways of working with these things - like mailing lists,
> repositories, archives...

yes - we need to keep pretty firmly in mind what the purpose of each piece 
is, so that we can see when things are the way they are for a reason, and 
when they are "just because they've always been that way"....




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Two points come to my mind here:

   1)  	With respect to actors / people, we have those who feel it's
	natural to have a framework identity associated with their
	role(s) - ADs, Chairs, Secretariat folks etc. - and those of
	whom I'd be reluctant to require registration with a framework
	- mailing list participant, draft authors.

   2)	I think it is good if tools, even if part of a framework, can
	be deployed in a very decentralised manner - which may mean
	that they generally have http interfaces - be it using CGI
	or XML based protocols.  I'd be reluctant building a monolith...

If we can find or build a framework on such a basis, I think it might
be a good idea.  Or maybe that means we're talking about a common
library rather than a framework?

	Henrik



Alex Rousskov wrote:

> 
>>  * Alex   will re-initiate the discussion on the
>>           tools-team@ietf.org list, as a continuation of the
>>           discussion about needed tools, components, requirements
>>           etc which was started before IETF-60, but temporarily
>>           put on hold.
> 
> 
> I suggest that we spend a few cycles discussing an "IETF tools 
> framework" that will mention key IETF tools and focus on tools 
> relationships and common components rather than individual tool 
> requirements. Depending on the initial result, we can decide to document 
> the framework somewhere or abandon the idea.
> 
> Here are a few major framework areas that I can identify:
> 
>     1. Document Repository: includes meta-information and
>        actual texts for drafts, RFCs, errata, WG charters,
>        agendas, minutes, etc. I am not sure whether WG mailing
>        list archives and issue lists belong here, but I suspect
>        they do.
> 
>     2. People Repository: information about IETF participants,
>        initially populated with information about IESG, Chairs,
>        and Authors to facilitate IETF-wide authentication.
>        Should this be an Actor or Entity Repository instead
>        to include information about WGs, teams, IESG, IAB, etc?
> 
>     3. Event Queue: document publication, standard approval, errata
>        updates and similar events. This area is essential for
>        implementing "monitor this WG/draft/etc" or "let me know
>        of any last calls" services. Some events might not be
>        "stored" anywhere, but may trigger updates of document
>        and people repositories, among other things.
> 
> If the above makes sense, we can then describe major tool interaction 
> and major shared components in terms of their effects on the above areas.
> 
> For example, we can say that ID submission tool uses People Repository 
> to authenticate the submitter of the draft, places the new revision into 
> the Document Repository, and generates events such as "draft updated" or 
> "new WG draft available". These events may reach interested parties, 
> including, for example, authors of documents that refer to the updated 
> draft.
> 
> Furthermore, given the above framework, corresponding shared 
> tools/interfaces come into picture:
> 
>     1. Document Repository Manager: accepts new documents and
>        meta-information, maintains links among documents, deletes
>        documents, etc.
> 
>     2. People Repository Manager: same as Document Repository
>        Manager but for information about IETF participants. This
>        manager can perform authentication among other things.
> 
>     3. Event Dispatcher: queues "let me know when..." requests,
>        accepts new events, archives them(?), and forwards them
>        to those who wanted to be informed of them.
> 
> While a comprehensive framework (the above is just an incomplete and 
> buggy sketch) would both make building tools easier and give IETFers a 
> coherent "IETF interface", I do not know whether IETF Secretariat would 
> be willing to move from a collection of isolated tools to a "system". It 
> is certainly easier to build any given isolated tool than to build the 
> framework and the tool. Savings and benefits from a coherent framework 
> can only be long-term...
> 
> One the other hand, several items on Secretariat TODO list and Harald 
> comments during one of the conference calls may indicate desire to move 
> away from individual tools to a more organized approach. We certainly do 
> not have to wait for a complete framework to start implementing key 
> tools; the question is one of the direction and willingness to spend 
> "enough" cycles on long-term goals while doing individual tool 
> development/adoption.
> 
> I would be interested in hearing comments from TOOLs members _and_ 
> Secretariat/IESG folks. Do we want to move in the coherent framework 
> direction?


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To: Alex Rousskov <rousskov@measurement-factory.com>, tools-team@ietf.org
From: "Barbara B. Fuller" <bfuller@foretec.com>
Subject: Re: [Tools-team] Requirements for IETF Draft Submission
	Interface, v1.4
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Hi Alex:

Several members of the Secretariat staff have reviewed your I-D, and their 
combined comments are provided "in-line" below.  In addition, the staff 
would like to raise one terminology issue, namely, the use of the word 
"publication" rather than the word "posting" to describe the addition of an 
I-D to the I-D directory.

Use of the word "publication" in regard to an I-D can sometimes be 
confusing.  That is, when people talk about publishing an I-D, they often 
mean publishing it as an RFC.  For example, the first "official" state for 
an I-D in the I-D Tracker is "Publication Requested."  Therefore, we 
suggest that you consider changing the word "publication" to "posting," the 
word "publish" to "post," etc. throughout the document.  The tool would be 
used for submitting and posting Internet-Drafts.

Please let us know if you have any questions about our in-line 
comments.  As I mentioned in a previous message, the Secretariat will 
provide high-level requirements for the I-D submission and posting tool 
sometime next week.

Regards,

Barbara
-----------------------------------------------------------------------------------
2.  Tool Status Quo

    To get an Internet Draft published, an IETF participant e-mails draft
    text to the IETF Secretariat, along with an informal note asking to
    publish the draft.  Secretariat staff reads the note, reviews, and
    then approves or rejects the submission.  An approved draft is
    automatically (XXX: or manually?)  copied to IETF web site, with the
    corresponding announcement sent to appropriate IETF mailing list(s).

COMMENT:  The Secretariat processes I-Ds manually.  Since processing 
involves more than just copying the I-D to the I-D directory (e.g., it also 
involves updating the databases), we suggest that you change the final 
sentence above to read:

"An approved draft is manually processed, and an I-D Action announcement is 
sent to the appropriate IETF mailing list(s)."

    Collectively, IETF participants submit thousands (XXX: is there a
    more accurate number?) of Internet Drafts per year (XXX: provide
    individual and WG submission numbers separately).

COMMENT: The Secretariat does not maintain statistics on the number of I-Ds 
submitted...only on the number of I-Ds posted to the I-D directory.  For 
the period January 1-December 31, 2003, the Secretariat posted 2,108 
I-Ds.  The breakdown is as follows:

New WG I-Ds: 384
New Individual I-Ds: 1091
Updated WG I-Ds: 288
Updated Individual I-Ds: 345

    The vast majority
    of submitted drafts are approved for publication (XXX: are stats
    available?).

COMMENT: In each category, the number of I-Ds approved for posting is the 
same as the number of I-Ds posted.

    It usually takes the Secretariat 12-24 hours (XXX: are
    stats available?)  to review the draft.

COMMENT: This statement is somewhat misleading.  It takes the Secretariat 
only a few minutes to process an I-D.  However, it may take several hours 
before the I-D appears on the Web site due to the rsync 
schedule.  Furthermore, if I-Ds are submitted after COB on Friday, it can 
take a couple of days for them to appear on the Web site since the staff 
does not work 24/7.

    Due to much higher demand
    and fixed processing capacity, reviews around IETF face-to-face
    meetings take much longer, creating a long queue of unprocessed
    drafts that are then announced nearly simultaneously.

    To reduce Secretariat load (XXX: are there other reasons?), drafts
    submitted close to IETF meetings are ignored.

COMMENT:  There are established "pre-meeting" cutoff dates/times for new 
I-Ds and updates to existing I-Ds.  The Secretariat receives a large number 
of I-D submissions immediately before the deadline.  Therefore, it may take 
several days to post them all.  As per standard procedures, the Secretariat 
does not accept I-D submissions between the "pre-meeting" cutoff date for 
updates to I-Ds and the Monday of the meeting week.  The Secretariat 
*never* ignores an I-D.

5.  Modes

    Tool requirements depend on the submission and publication mode.  ID
    submission tool MUST support all three modes documented in this
    section.  Supporting different modes may call for creation of
    different tools.  (XXX: are all modes in scope?) (XXX: is there a
    better term than mode?)

    (XXX: need to do a much better job at showing what requirements apply
    to what tools or tool parts; we are lacking good terminology here).

5.1  Full automation mode

    Submission interface SHOULD support draft submissions by software
    submitter to software publisher.  For example, it should be possible
    to configure decent content management software to automatically
    submit and instantly publish the draft whenever a new revision of the
    draft text is checked in.

COMMENT: If a newly submitted I-D is a Working Group submission and version 
-00, then the Secretariat must obtain approval from the WG chair before 
posting the document.  Thus, it is impossible to post the I-D *instantly* 
in such a case.

    Implementing a CGI interface for POSTing draft text and meta
    attributes to a well-known IETF URL would be one way to accommodate a
    software submitter (XXX: add WebDAV as another example?).  The
    software-friendly outcome of the submission can then be expressed via
    HTTP status codes (e.g., any code other than 200 or 201 would
    indicate a failure).

    The "software publisher" part of the requirement implies that
    submitted draft is published or rejected without any human
    involvement.

COMMENT: Again, it is impossible to process version -00 WG submissions 
without any human involvement.  The Secretariat must obtain the approval of 
the WG chair.

5.2  Publication automation mode

    Submission interface MUST support draft submission by a human
    submitter to software publisher.  For example, it should be possible
    for the draft author to submit and instantly publish the draft
    whenever the author feels that the new revision of the draft should
    be published.

    Implementing a human-friendly easy-to-find web page where the draft
    text can be uploaded along with meta attributes would be one way to
    satisfy this requirement.  A human-oriented status page can be
    returned to indicate the result of the submission.

    The "software publisher" part of the requirement implies that
    submission is published or rejected without any human involvement.

COMMENT: There does not appear to be much of a difference between this mode 
and "Full Automation Mode."  In both cases, the submitter still needs to 
fill in all of the essential fields (i.e., the required meta 
attributes).  Also, in both cases, the submitted I-D must be validated 
before it goes to the "Posting Software" or to the WG chair for 
approval.  The only difference between the two modes is that the "Full 
Automation Mode" seems to call for "Copy and Paste" of the I-D, whereas 
this mode calls for "Uploading" the I-D.  It would be helpful if you could 
provide more information on the differences between these two modes.

5.3  Human-to-human mode

    Submission interface MUST support draft submission by a human to a
    human, possibly as a last-resort, discouraged option.  For example,
    Secretariat may provide a human-monitored e-mail address where drafts
    can be mailed bypassing automated publishers.

    Using this mode may result in significant publication delays.  The
    human-assisted submission and publication mechanism MAY use some
    automation (e.g., automatic spam detection for e-mail submissions).
    If automation is used by default, the mechanism MUST provide a way
    for a human submitter to bypass that automation (e.g., a keyword in
    e-mail subject will turn spam filtering off).

    The intent of this mode is to provide a way for submitters to bypass
    bugs or limitations of automated mechanisms in order to publish an
    unusual draft or to publish a draft under unusual circumstances.

COMMENT: The email submission mode would be available for submitters who 
are unable to access the Web tool at the time they want to submit an 
I-D.  However, the Secretariat does not post "unusual" I-Ds.  That is, the 
Secretariat posts all I-Ds that adhere to the requirements and for which it 
has obtained the necessary approvals.  It would be helpful if you could 
provide some examples of unusual drafts or unusual circumstances.

5.4  Dry Run mode

    TBD: Just validation, no publication.

5.5  Mode automation matrix

    The following table summarizes automation rules for the major modes.

          +------------------------+------------+-------------+
          | Mode                   | Submission | Publication |
          +------------------------+------------+-------------+
          | Full automation        |  software  |   software  |
          | Publication automation |    human   |   software  |
          | Human to human         |    human   |    human    |
          +------------------------+------------+-------------+

COMMENT: The matrix seems confusing.  Specifically, the use of the term 
"human" is not clear.  Based on Section 5.3, it appears that the "human" 
mode implies the use of email for that part of the process being discussed, 
i.e., for either the "Submission" or "Publication" ("Posting") of the 
I-D.  However, in both the "Full automation" and "Publication automation" 
modes, the submitter uses a Web interface to enter information on the 
I-D.  Therefore, it is not clear why the "Submission" process is labeled as 
"software" for the "Full automation" mode and as "human" for the 
"Publication automation" mode.

Furthermore, in the "Human to human" mode, the submitter may indeed submit 
a request to post an I-D via email.  However, that would not prevent the 
Secretariat from using the software to post the I-D.  Thus, the "Human to 
human" mode is really "human" submission and a combination of "human" (to 
read the email) and "software" for posting.

Finally, if one considers the fact that the WG chairs would be notified by 
email when approval is required for version -00 postings, it seems that all 
three modes involve some level of human processing.

6.  Draft Validation

    IETF standards have to follow a set of syntax and semantics
    requirements (XXX: provide references to the nits document and IP
    policies).  Most of those requirements are not enforced for Internet
    Drafts.  However, following them may improve draft quality, reduce
    IESG load, and increase the chances of the draft being approved as an
    RFC.  Draft submission mechanism MUST validate the drafts.  In case
    of a human-to-human interface, such validation may be initiated by
    the human publisher.

    When validating a given draft, it is important to distinguish between
    absolute requirements and desirable draft properties.  Both are
    detailed in the following subsections.

6.1  Absolute requirements

    A draft validator MUST check the following requirements and a draft
    publisher MUST NOT publish drafts that failed corresponding validator
    checks.

    1.  A draft must be submitted by its author, corresponding working
        group chair, or corresponding area director (XXX: is this the
        right place to explain why we need AD override option to let IESG
        publish draft fixes?).

COMMENT: The IESG guidelines for the Secretariat are that tools should 
implement existing procedures and not create or modify procedures.  AD 
override is not an existing procedure.  Suggestions for creating or 
modifying procedures should be submitted to, and approved by, the IESG 
before these procedures are implemented in a tool.

    2.  The initial revision of a Working Group draft must be submitted
        by the corresponding working group chair.

COMMENT: What do you mean by an "initial revision"?  An initial draft is a 
version -00 document, and if it is a WG submission, then it must be 
approved by the WG chair prior to posting.  A revised draft is a version 
-01 or higher document, and may be submitted by the author and posted by 
the Secretariat without approval of the WG chair.

    3.  Current draft state must allow new revisions to be published.
        (XXX: document IESG review states when new revisions are not
        allowed).

COMMENT: I-Ds can be updated when they are in the states "I-D Exists" or 
"AD is watching" in the I-D Tracker.  Once publication is requested and the 
document moves to the state "Publication Requested," the document cannot be 
revised unless the shepherding AD requests revisions.

    4.  Correct draft name (including correct revision number) must
        appear in the draft text.

    5.  An IETF IPR statement must appear in the draft text.  (XXX: is
        this an absolute requirement for a draft?)

    (XXX: Dry Run mode may not need many of the above checks, depending
    on user needs)

7.  Submission Metadata

    TBD: document what metadata must be supplied: draft name (including
    revision number), submitter credentials, is this the last revision of
    the draft (to be submitted for IETF last call and IESG review),
    format, content-encoding, etc.

COMMENT:  The Secretariat's requirements will include the metadata that the 
Secretariat needs to process I-Ds and update its databases.

8.  Security Considerations

    Some.  TBD: Talk about why authentication and anti-spam measures
    become important once things become automated.

COMMENT:  Since this is a Web-based tool, it is not clear how "anti-spam 
measures" apply.  The IESG guidelines for the Secretariat are that tools 
designed for the community should be available to the public and not 
require authentication (since the IETF is not a membership 
organization).  If the TOOLS Team feels that authentication mechanisms are 
appropriate (i.e., based on input from the community), then the Team should 
probably obtain approval from the IESG before implementing such mechanisms.
-----------------------------------------------------------------------------------
At 11:27 AM 8/25/2004 -0600, Alex Rousskov wrote:

>Hi,
>
>         My initial take at the ID submission requirements draft is 
> attached as plain text and HTML files.
>
>         I do not like the current organization of the draft, but I would 
> like to hear your high-level comments before polishing it. Specifically,
>
>     - Should we be talking about different modes of
>       draft submission? The draft itentifies 3.5 modes (see
>       Section 5). We can simplify a lot if we focus on one mode
>       only, but I think that all currently documented modes
>       except for "Full Automation" are essential for
>       a good draft submission environment. And "Full Automation"
>       is the direction we should be moving in long-term.
>
>     - I am having trouble coming up with good terminology
>       to name the subject of our requirements. Especially
>       with multiple modes, we are not talking aboutra
>       single ID submission tool or interface. We are talking about
>       several tools, and each tool has at least two
>       sides/interfaces: submitter and publisher. Is there
>       a better terminology than "ID submission tool"?
>
>     - What do we do if ideal draft submission environment
>       conflicts with current IETF rules. For example, if
>       the tool allows for instant publication, some drafts
>       may have more than 99 published versions and refering
>       to a draft by its name and version should be exception
>       rather than the rule (just the name should be used in
>       most cases). Can we suggest such changes to the IETF?
>
>     - Should I delete the "Status Quo" section? (Section 2)
>
>Thanks,
>
>Alex.
>_______________________________________________
>Tools-team mailing list
>Tools-team@ietf.org
>https://www1.ietf.org/mailman/listinfo/tools-team
------------------------------------------------
Barbara B. Fuller
Acting Executive Director
Internet Engineering Task Force

Natick, Massachusetts Office:

Phone: +1-508-650-4020
Fax:     +1-508-650-4639

Reston, Virginia Office:

Phone: +1-703-620-9053
Fax:     +1-703-620-9071


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as per action item, please discuss

===========================

To: internet announce mailing list, wgchairs
from: someone other than me
Subject: IETF 'tools' team started, new list tools-discuss@ietf.org


As part of the overall effort to improve IETF operations
and structure, a 'tools' group has been chartered to
develop a requirements for electronic tools to aid
in the IETF operations.

This message announces a public discussion list,
   tools-discuss@ietf.org

for the community to gathering and discuss
requirements, suggestions, and priorities for
IETF-related tools.

Briefly, the charter of the group 
   http:/// ...

focuses primarily on tools to improve the interface
between IETF administration and the broader community,
and secondarily to aid in the operation of individual
working groups and the tasks of standards development.

The tools group aims to coordinate with the ongoing
developments in IETF administrative realignment.

Recently, many new tools have already been
started and are in use; this group will continue with
the process.

https://datatracker.ietf.org/public/show_tasks.cgi?mode=all

Web site:
   http://tools.ietf.org


Schedule:
   The group will initially focus on additional tools (not
   already specified or in progress) for use by the
   Secretariat.

   An draft set of requirements for an Internet Drafts
   Submission Tool will be posted shortly.

   Other secretariat tools are expected to be specified
   over the next six months. We will put together
   a list and priority schedule within that time frame.

   The tools team may also survey the community for
   input on priorities, requirements, and feedback
   on currently deployed tools.

Internet Drafts in preparation:
   Internet Drafts Submissions Tool


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Date: Sat, 28 Aug 2004 10:20:25 -0700
From: Larry Masinter <masinter@adobe.com>
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Subject: [Tools-team] comments on Submissions Interface tools draft
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The section "Tools Status Quo" seems to actually mix
a description of the "Status Quo" with some analysis
and recommendations. I'd suggest just renaming it
  "Tool Status Quo" => "Current state"

  "asking to publish the draft" => "asking that the draft be posted"

The sections starting with 

  "Informal interface for submitting and publishing..."

seem to be analysis rather than description, and are
somewhat controversial. I think we need to examine
them carefully.

For example:

   Anybody and anything can submit a draft for publication.  There is no
   reliable authentication mechanism.  Initial submissions of WG drafts
   require WG Chair approval, which is as easy to fake as the submission
   request itself.

While email comes from anywhere, the
I-D submission email address can distinguish spam
from actual submissions, and the fact that there is
a person in the loop discourages fraud. Similarly,
may not be so easy to 'fake' WG chair approval, because
the checking for WG chair approval isn't automated --
a person actually reads it and decides, based on the
message content, that it comes from the WG chair.

In any case, I would put these paragraphs in another
section, labeled "analysis of current state" rather than
under "Status Quo".

I'd like a section on "wish list items": things that
would be nice, even if they're not requirements.

I would include in this the ability to accept and
to have posted the XML version of Internet Drafts.
This is something that's hard to do with the manual
process currently but would become easier if the
process were automated.

Larry
-- 
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Date: Sat, 28 Aug 2004 10:27:40 -0700
From: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] do we need a framework?
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> Two points come to my mind here:
> 
>    1)  	With respect to actors / people, we have those who feel it's
> 	natural to have a framework identity associated with their
> 	role(s) - ADs, Chairs, Secretariat folks etc. - and those of
> 	whom I'd be reluctant to require registration with a framework
> 	- mailing list participant, draft authors.

We may need to require registration for those participants for
which authentication is necessary. I think this may include,
if not "draft authors" at least "draft posters", i.e., the
author who posts an Internet Draft.

Mailing list participants do not require authentication only
because there is a simple check on bogus postings: mailing lists
that only allow members to post have the insurance that the
purported author will get a copy, and can detect forgeries.

(There are some lists that are getting virus-spam that seems
to be from mailing list members, though; if this becomes
a more serious problem, we may start to want authentication,
and thus registration, even for mailing list participants.)

>    2)	I think it is good if tools, even if part of a framework, can
> 	be deployed in a very decentralised manner - which may mean
> 	that they generally have http interfaces - be it using CGI
> 	or XML based protocols.  I'd be reluctant building a monolith...
> 
> If we can find or build a framework on such a basis, I think it might
> be a good idea.  Or maybe that means we're talking about a common
> library rather than a framework?

Most distributed system technology these days is designed
to be deployed in a distributed manner, whether it is EJB
or web services.

Larry
-- 
http://larry.masinter.net



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To: Henrik Levkowetz <henrik@levkowetz.com>,
        Alex Rousskov <rousskov@measurement-factory.com>
Subject: Re: [Tools-team] do we need a framework?
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--On 27. august 2004 15:16 +0200 Henrik Levkowetz <henrik@levkowetz.com> 
wrote:

> If we can find or build a framework on such a basis, I think it might
> be a good idea.  Or maybe that means we're talking about a common
> library rather than a framework?

I'm thinking in terms of a conceptual framework, so that we're able to talk 
about the things using the same terms... I'd think that implementing such a 
framework is a far more ambitious undertaking.

BTW: Mailing list members already have identities in the system (their 
email address). We should make sure the system mostly works without 
requiring that identity to be linked to a person - unless we have to.

I think we have to for someone who submits an internet-draft, given that 
this person makes IPR guarantees that the IETF depends on..... but that's 
something we may need to ask a lawyer about.

             Harald






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Harald Tveit Alvestrand wrote:

> I think we have to for someone who submits an internet-draft, given that 
> this person makes IPR guarantees that the IETF depends on..... but 
> that's something we may need to ask a lawyer about.

Whups, that could be a rather major requirement.

I've been thinking in
terms of return routability (as tested when you sign up for a mailing list)
coupled with the requirement that the submitter address being one of the
appropriate WG chairs or one of the addresses given in the Authors' Address
section of the draft.

I've also personally had a preference for this over a system where you have
to register as user in any kind of framework in order to be permitted to
submit a draft - this smacks too much of the membership register we don't
have.

However, having to have guarantees about the linkage of a submitter ID
(email-address) to a particular person takes us off in a different direction,
where we may have to require that submissions are signed in a way that
with reasonable certainty links the submission to a person.  GPG signatures
might or might not be sufficient - perhaps only signatures based on certs
issued by some (which?) CA's will be acceptable, and/or GPG signatures based
on GPG keys which have a signature chain back to a ?? chair or AD ??

Mmm, this requirement would be a requirement on drafts submitted for
publication, rather than all drafts, I think?

	Henrik


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Date: Sun, 29 Aug 2004 12:26:43 -0700
From: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] do we need a framework?
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Trust, but verify.

For example:

It is possible to accept drafts for which verification of
the submitter's identity has not been obtained, but note
this fact, in the draft or the draft index.

Rather than making authentication by one mechanism or
another a requirement, leave it an option, and make
it visible.

Readers may want to take measures to validate the
origin of drafts for which authorship is uncertain.

Larry
 


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From tools-team-bounces@ietf.org  Sun Aug 29 15:45:08 2004
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Date: Sun, 29 Aug 2004 21:35:43 +0200
From: Harald Tveit Alvestrand <harald@alvestrand.no>
To: Henrik Levkowetz <henrik@levkowetz.com>
Subject: Re: [Tools-team] do we need a framework?
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All drafts, period.

I don't think we actually need to be able to PROVE identity.
But we do need to be able to do some kind of "did you submit this?" check 
if the issue ever comes up.

I'll check with the lawyer....

--On 29. august 2004 14:23 +0200 Henrik Levkowetz <henrik@levkowetz.com> 
wrote:

> Mmm, this requirement would be a requirement on drafts submitted for
> publication, rather than all drafts, I think?





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From tools-team-bounces@ietf.org  Sun Aug 29 16:00:36 2004
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From: Henrik Levkowetz <henrik@levkowetz.com>
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Hi Harald,

On Sunday, 29 Aug 2004, Harald Tveit Alvestrand wrote:

> All drafts, period.

That's pretty clear, then :-)

> I don't think we actually need to be able to PROVE identity.
> But we do need to be able to do some kind of "did you submit this?" check 
> if the issue ever comes up.

Ok, that makes a verification similar to mailing list subscription verifications
more feasible again.  

> I'll check with the lawyer....

Good :-)

	Henrik

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From tools-team-bounces@ietf.org  Sun Aug 29 16:03:34 2004
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Date: Sun, 29 Aug 2004 21:54:38 +0200
From: Henrik Levkowetz <henrik@levkowetz.com>
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Subject: Re: [Tools-team] do we need a framework?
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On Sunday, 29 Aug 2004, Larry Masinter wrote:
> It is possible to accept drafts for which verification of
> the submitter's identity has not been obtained, but note
> this fact, in the draft or the draft index.

That is an interesting idea :-)  Should be not too difficult
to handle e.g. S/MIME or PGP signed submission verification
mails, and note the level of verification in an index.

> Rather than making authentication by one mechanism or
> another a requirement, leave it an option, and make
> it visible.
> 
> Readers may want to take measures to validate the
> origin of drafts for which authorship is uncertain.

However, it does not really handle the general issue of what
kind of certainty of identity the IETF can accept (in general)
for the submitter of a draft...

	Henrik

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From tools-team-bounces@ietf.org  Sun Aug 29 16:13:07 2004
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Subject: [Tools-team] tools-team wiki
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Hi,

The tools-team wiki is now up and available at either of these two URLs:

  http://www.levkowetz.com/tools.ietf.org/wiki/
  http://ietf.levkowetz.com/team/tools/wiki/

with tools.ietf.org in place, the url will be 

  http://tools.ietf.org/wiki/

	Henrik

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From tools-team-bounces@ietf.org  Sun Aug 29 18:42:20 2004
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To: henrik@levkowetz.com
Subject: Re: [Tools-team] do we need a framework?
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Date: Sun, 29 Aug 2004 15:38:57 -0700
From: Bill Fenner <fenner@research.att.com>
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>   2)	I think it is good if tools, even if part of a framework, can
>	be deployed in a very decentralised manner - which may mean
>	that they generally have http interfaces - be it using CGI
>	or XML based protocols.  I'd be reluctant building a monolith...

IMHO, s/good/critical/

I'd be willing to bet that we'll need to interact with someone who
wants to use their own tools (or the same tools on their own
infrastructure).  E.g., the event of "IESG approves RFC" may
need to travel to the RFC-Editor's tracking system.

  Bill

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From tools-team-bounces@ietf.org  Sun Aug 29 19:33:55 2004
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Subject: Re: [Tools-team] do we need a framework?
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Bill Fenner wrote:
>>  2)	I think it is good if tools, even if part of a framework, can
>>	be deployed in a very decentralised manner - which may mean
>>	that they generally have http interfaces - be it using CGI
>>	or XML based protocols.  I'd be reluctant building a monolith...
> 
> 
> IMHO, s/good/critical/
> 
> I'd be willing to bet that we'll need to interact with someone who
> wants to use their own tools (or the same tools on their own
> infrastructure).  E.g., the event of "IESG approves RFC" may
> need to travel to the RFC-Editor's tracking system.

Check.  No contest.

	Henrik

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From: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] tools-team wiki
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ok, I posted the draft announcement to

 http://www.levkowetz.com/tools.ietf.org/wiki/ToolsTeamAnnouncement

so that you can comment or change it the Wiki Way.

Larry


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For those who have not yet encountered this one:

<http://www.w3.org/2002/09/aa/>

It's what happens when IPR issues meet the Web full force.... nice to know 
about.

                Harald


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I did not hear any strong objections to defining an IETF interfaces 
framework. There were several very useful comments, and I suspect we 
can unify them without major battles. I would like to make sure these 
ideas do not disappear without a record, and I would like to be able 
to refer to them when polishing the ID submission draft.

What is the best way to document the framework? A stand-alone draft? 
As a part of the Tools Inventory draft? A wiki page? Something else?

Thanks,

Alex.


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From: Henrik Levkowetz <henrik@levkowetz.com>
To: Alex Rousskov <rousskov@measurement-factory.com>
Subject: Re: [Tools-team] where to document the framework?
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Hi Alex,

On Monday, 30 Aug 2004, Alex Rousskov wrote:
> I did not hear any strong objections to defining an IETF interfaces 
> framework. There were several very useful comments, and I suspect we 
> can unify them without major battles. I would like to make sure these 
> ideas do not disappear without a record, and I would like to be able 
> to refer to them when polishing the ID submission draft.
> 
> What is the best way to document the framework? A stand-alone draft? 
> As a part of the Tools Inventory draft? A wiki page? Something else?

What about starting it off as a wiki page?  I've started pulling together
the tools inventory, but I'm going to do it on the wiki first, then do
the draft - there are a number of links associated, and the draft format
 more cumbersome than a wiki page while trying to organize this.

	Henrik

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From: Alex Rousskov <rousskov@measurement-factory.com>
To: "Barbara B. Fuller" <bfuller@foretec.com>
Subject: Re: [Tools-team] Requirements for IETF Draft Submission  Interface,
	v1.4
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On Fri, 27 Aug 2004, Barbara B. Fuller wrote:

> Please let us know if you have any questions about our in-line 
> comments.  As I mentioned in a previous message, the Secretariat 
> will provide high-level requirements for the I-D submission and 
> posting tool sometime next week.

Barbara,

 	Thank you for prompt feedback with many useful suggestions and 
corrections! Below, I am going to respond only to those Secretariat 
comments that I cannot address in the draft without further discussion 
with you and TOOLs members.

 	Please note that quite a few questions or objections seem to 
result from your natural desire to document and improve the current 
status quo, which often conflicts with my intent to define the right 
toolset for the job (and then bridge the gap with current IETF). This 
is the only strategy I know that will let us fix some current design 
flaws instead of unknowingly integrating them into every new tool 
produced.

 	The first question should be "What toolset does IETF need?", 
with a "How to make a painless transition to the new toolset?" 
question as a followup.

 	The primary question should not be "How to further automate 
what IETF and Secretariat are doing today?" because many things that 
you and I do in IETF today are not the things we want/should be doing 
in the first place.

> COMMENT: If a newly submitted I-D is a Working Group submission and 
> version -00, then the Secretariat must obtain approval from the WG 
> chair before posting the document.  Thus, it is impossible to post 
> the I-D *instantly* in such a case.

Yes, indeed. However, the proposed interface makes automation possible 
by requiring 00 versions to be submitted (or, essentially, 
signed/authenticated) by the Chair. With the right authentication 
mechanism in place, it is possible to automate ID submission without 
changing IETF draft approval rules. I hope this clarifies the intent 
and am going to skip a few related comments that all assume that 
Secretariat human must interact with the Chair when the 00 version of 
the draft is submitted.

>   The "software publisher" part of the requirement implies that
>   submission is published or rejected without any human involvement.
>
> COMMENT: There does not appear to be much of a difference between 
> this mode and "Full Automation Mode."  In both cases, the submitter 
> still needs to fill in all of the essential fields (i.e., the 
> required meta attributes).

In many cases, software can do that. For example, tools like xml2rfc 
can "fill in" some ID metadata once they are configured. While we 
currently do not have consensus whether full automation is desirable, 
it is technically possible for the vast majority of drafts. We will 
discuss the desirability of full automation separately.

If full automation mode is preserved, I will do my best to document it 
better. I agree with your comments (above and elsewhere) that the 
distinction with publication automation mode is not clear.

> COMMENT: The matrix seems confusing.  Specifically, the use of the 
> term "human" is not clear.  Based on Section 5.3, it appears that 
> the "human" mode implies the use of email for that part of the 
> process being discussed, i.e., for either the "Submission" or 
> "Publication" ("Posting") of the I-D. However, in both the "Full 
> automation" and "Publication automation" modes, the submitter uses a 
> Web interface to enter information on the I-D. Therefore, it is not 
> clear why the "Submission" process is labeled as "software" for the 
> "Full automation" mode and as "human" for the "Publication 
> automation" mode.

I was hoping that submitter definition in Section 4 would clarify the 
difference between "human submitter using tools" and "software 
submitter using implicit/prior human authorization":

    Submitter: A human or software submitting an Internet Draft for
       publication.  A human submitter is likely to use some automation
       tools (e.g., an e-mail client), but differs from the software
       submitter in that it is a human who explicitly initiates the
       submission process and interprets submission results.

I am guessing the above is too obscure to have a desired effect on a 
reader. I will try to emphasize the "explicitly initiates" bit to 
clarify the difference.

As an example, consider a script that publishes current version of the 
draft every Sunday at midnight. A human created and started the 
script, but each submission is not explicitly initiated by a human. It 
is also not closely monitored or controlled by a human...

The differences between human and software interfaces are very 
important. As a simple example, you cannot add an "Are you sure?" 
question to a fully automated interface without changing software 
submitters. You can add many questions to a human-driven interface.

> COMMENT:  ... If the TOOLS Team feels that authentication mechanisms 
> are appropriate (i.e., based on input from the community), then the 
> Team should probably obtain approval from the IESG before 
> implementing such mechanisms.

It is clear to me that current IETF mechanisms already use 
authentication (e.g., an e-mail _from the Chair_ authorizing 00 
draft). It's just that authentication is very weak. Mandatory strong 
authentication for all IETFers is beyond TOOLs scope. Stronger 
authentication for tool users is in scope, IMO. Finally, we are not 
going to implement anything so there will be a chance for IESG and 
IETF to review final recommendations and specifications before any 
implementation or adoption starts.

BTW, since IESG is watching our deliberations, I am sure they will try 
to stop us if we cross the authentication scope line.


Again, thanks a lot for your review. I am looking forward to more 
Secretariat requirements and feedback!

Alex.

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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] do we need a framework?
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On Sat, 28 Aug 2004, Larry Masinter wrote:

> We may need to require registration for those participants for
> which authentication is necessary.

I think this the right approach, except I would sate, more precisely:

 	require authentication for those actions
 	for which authentication is necessary

Note that this would be no different than the current status quo! The 
difference would be in details on how to make authentication strong 
and both human- and software-friendly.

> Mailing list participants do not require authentication only because 
> there is a simple check on bogus postings: mailing lists that only 
> allow members to post have the insurance that the purported author 
> will get a copy, and can detect forgeries.

The above is a very weak check, of course. I usually do not read list 
posts that my mail reader marks as "from self", and if I post few 
messages a day, I would not notice that I made "extra" postings.

> (There are some lists that are getting virus-spam that seems
> to be from mailing list members, though; if this becomes
> a more serious problem, we may start to want authentication,
> and thus registration, even for mailing list participants.)

It is already a serious problem, IMO. A lot of human hours are spent 
by mail list administrators on detecting non-spam in spam staging 
areas. As a result, administrators resort to automated measures that 
work poorly. I personally was silently dropped from a WG mailing list, 
with my postings not visible to mailing list members and vice versa, 
due to such poor automation. IIRC, it took me more than a week to 
detect that something is not right, and I "missed" a couple of 
important discussions.

Alex.


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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] do we need a framework?
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On Sun, 29 Aug 2004, Larry Masinter wrote:

> Rather than making authentication by one mechanism or another a 
> requirement, leave it an option, and make it visible.

I do not like that approach because it effectively makes 
authentication useless. If anybody can post my draft, and most readers 
would not care to check the "authenticated" flag on the posted draft, 
then authenticating myself is of little or no value.

As an extreme example, consider a simple script that posts a rogue 
draft text right after an authenticated author posts a new revision. 
Authenticated posting would not be even visible for virtually all 
readers.

> Readers may want to take measures to validate the origin of drafts 
> for which authorship is uncertain.

by asking the draft author using unauthenticated address in the draft?

IMO, the only serious problem with author authentication is anonymity. 
Anonymous drafts are rare and can use the exceptional human-to-human 
mode that, by definition, does not require authentication. Do you see 
any other problems with requiring submitters to authenticate 
themselves?

Alex.

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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Harald Tveit Alvestrand <harald@alvestrand.no>
Subject: Re: [Tools-team] do we need a framework?
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On Sat, 28 Aug 2004, Harald Tveit Alvestrand wrote:

> We should make sure the system mostly works without requiring that 
> identity to be linked to a person - unless we have to.

Agreed.

Legal issues aside, multiple identities for a single person, a single 
identity for multiple persons, and even software-managed identity 
without specific human association should be allowed in principle.

However, besides legal issues, the difficulty would be in surviving a 
malicious attack polluting IETF repositories with millions of 
authenticated but bogus drafts. If and as soon as we remove 
rate-limiting Secretariat from the loop, we have to be ready for this 
kind of abuse.

Alex.

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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Harald Tveit Alvestrand <harald@alvestrand.no>
Subject: Re: [Tools-team] do we need a framework?
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On Sun, 29 Aug 2004, Harald Tveit Alvestrand wrote:

> I don't think we actually need to be able to PROVE identity. But we 
> do need to be able to do some kind of "did you submit this?" check 
> if the issue ever comes up.

I am not sure I follow. If we cannot prove submitter identity (to a 
required degree of proof) when the draft is posted, then we cannot 
implement a post-factum "did you submit this?" check. A malicious 
submitter would just say "no, I did not; give me my company IP back!". 
We have to rely on information logged during the submission (which may 
require several iterations and essentially means proving identity).

AFAIK, electronic signatures are starting to gain legal acceptance so 
we may have good luck with using modern authentication methods.

We can also discuss recommending "now respond with this key to 
complete your post" e-mail interface as an alternative (it will verify 
temporary control of submitter's e-mail address).

Alex.

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Thinking out loud, what about something like the following:

Posting of workgroup -00 drafts require chair approval.  Chairs are
already registered somewhere with an email address.  An approval request
could be automatically sent to the registered chair address, with an
enclosed cookie, and approval would be as simple as the chair replying
to the request.

The chair's approval would be registered as an approval for any of the
e-mail addresses given for authors in the -00 draft to submit later
revisions.  Adding a new author/editor/submitter would requre a repeat
of the chair approval step.

Any post-00 submission would require authorisation from the submitter
e-mail address, by sending a mail containing a cookie to the submitter
and having the submitter reply to that email, in analogy with the
chair approval mechanism above.

In order to limit malicious automated submissions, rate limit the
submissions to a rate of e.g. 7 submissions per 1-week sliding window.


	Henrik


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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Larry Masinter <masinter@adobe.com>
Subject: Re: [Tools-team] comments on Submissions Interface tools draft
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Larry,

 	Thanks a lot for the comments! I will do my best to accommodate 
most of them, but I would lile to discuss a few specific issues below.

On Sat, 28 Aug 2004, Larry Masinter wrote:

>   Anybody and anything can submit a draft for publication.  There is  no
>   reliable authentication mechanism.  Initial submissions of WG drafts
>   require WG Chair approval, which is as easy to fake as the submission
>   request itself.
>
> While email comes from anywhere, the I-D submission email address 
> can distinguish spam from actual submissions, and the fact that 
> there is a person in the loop discourages fraud. Similarly, may not 
> be so easy to 'fake' WG chair approval, because the checking for WG 
> chair approval isn't automated -- a person actually reads it and 
> decides, based on the message content, that it comes from the WG 
> chair.

I agree with you, but I also believe the above quoted text accurately 
represents the reality. That is, what you are saying does not seem to 
contradict the text. A "person in the loop discourages fraud", but 
"anybody and anything can submit a draft for publication". It "may not 
be so easy to 'fake' WG chair approval", but WG Chair approval is "as 
easy to fake as the submission request itself."

My intent here is to document the authentication mechanism currently 
in place so that our proposals can be compared to what is being used 
right now. We need to know whether we are improving the situation with 
the new toolset.

> In any case, I would put these paragraphs in another section, 
> labeled "analysis of current state" rather than under "Status Quo".

Let me take one more shot at it, please. I will remove the "easy" 
adjective/bias since the rest of the paragraph seems to be stating 
facts rather than providing analysis. I will revise the other 
paragraphs accordingly for the next version as well. If you still 
think they are biased, we will then decide whether to move, relabel, 
or delete them.

> I'd like a section on "wish list items": things that
> would be nice, even if they're not requirements.

Those are SHOULDs and MAYs in the current scheme of things. A separate 
section would be awkward because it would lack the current per-mode 
and other classifications of requirements.

I am sure there are many good features not mentioned in the draft. If 
you have a wish list item not currently in the draft, please post and 
let's discuss whether it is worth mentioning explicitly.

> I would include in this the ability to accept and to have posted the 
> XML version of Internet Drafts. This is something that's hard to do 
> with the manual process currently but would become easier if the 
> process were automated.

I was going to put something like "accept all draft formats approved 
by IETF", thinking that what formats to accept is beyond this draft 
scope. My understanding is that RFC Editor already accepts XML sources 
(but not as a primary format?).

IMO, we should discuss XML acceptance separately, as there are many 
problems with it. For example, most authors are not using RFC 2629 
since xml2rfc supports more than just RFC 2629 and xml2rfc 
support/output varies from version to version...

Thanks,

Alex.

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From: Alex Rousskov <rousskov@measurement-factory.com>
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Do we want to require support for software ID submitters? It is a 
SHOULD-level requirement in the current draft.

I included the requirement because I think the draft repository should 
reflect the current state of the draft. Being non-archival 
work-in-progress and the only IETF repository for current WG work, it 
is not suitable for "stable views" or "review outside of the WG" 
snapshots. Thus, ideally, it must be no more stale than public branch 
of author's CVS tree. It must be come a mirror of authors public work, 
with no ongoing effort on author's part.

IETF may need to invent "WG snapshots" and other semi-stable things, 
but should not abuse the ID interface for that.

What are your thoughts? Should I yank automated submission from the 
draft? Make it a MAY?

Thanks,

Alex.



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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Henrik Levkowetz <henrik@levkowetz.com>
Subject: Re: [Tools-team] Draft submission authentication
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On Mon, 30 Aug 2004, Henrik Levkowetz wrote:

> Thinking out loud, what about something like the following:

First of all, I hope we can have a generic authentication mechanism 
for major IETF actions rather than several specific per-action 
authentication mechanisms. If there is consensus about that, we should 
keep the general applicability in mind when deciding on specific 
authentication procedures for a given action, such as draft 
submission.

For example, there could be a generic "can somebody read Actor's 
e-mail and confirm?" authentication procedure (with features like 
"verify only once in a while", "verify always", "use alternate 
address", etc.). We can compare that with other procedures like the 
use of PGL signatures.

> Posting of workgroup -00 drafts require chair approval.  Chairs are 
> already registered somewhere with an email address.  An approval 
> request could be automatically sent to the registered chair address, 
> with an enclosed cookie, and approval would be as simple as the 
> chair replying to the request.
>
> The chair's approval would be registered as an approval for any of 
> the e-mail addresses given for authors in the -00 draft to submit 
> later revisions.  Adding a new author/editor/submitter would requre 
> a repeat of the chair approval step.

Why not let the Chair submit any WG draft (as currently required for 
the -00 draft in the ID submission draft)? Why introduce a separate 
approval step/stage?

With two steps, we have more things to worry about. For example, do we 
wait for chairs approval or does the system solicit Chair approval 
based on draft WG name? If we wait, do we remind the chairs anyway? 
How long do we wait? What if Chair's approval comes in before the 
draft? Can the Chair dis-approve? What if one Chair dis-approves and 
the other approves; would that depend on the order of chair e-mails? 
Etc. etc.

> Any post-00 submission would require authorisation from the 
> submitter e-mail address, by sending a mail containing a cookie to 
> the submitter and having the submitter reply to that email, in 
> analogy with the chair approval mechanism above.

If we let the Chair post any WG draft, we also solve the problem of a 
WG draft N+1st revision needed to be posted in the absence of original 
author(s).

> In order to limit malicious automated submissions, rate limit the 
> submissions to a rate of e.g. 7 submissions per 1-week sliding 
> window.

This is a separate question, I guess. If rate-limiting is the 
solution, we should be careful to limit based on the right sample. 
Malicious automated submissions can create malicious automated e-mail 
addresses so limiting using "per address" approach seems insufficient. 
(I would also think that 7 is way too low, but that is an even less 
important question for now).

Thanks,

Alex.

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Hi Alex,

On Monday, 30 Aug 2004, Alex Rousskov wrote:
> 
> On Mon, 30 Aug 2004, Henrik Levkowetz wrote:
> 
> > Thinking out loud, what about something like the following:
> 
> First of all, I hope we can have a generic authentication mechanism 
> for major IETF actions rather than several specific per-action 
> authentication mechanisms. If there is consensus about that, we should 
> keep the general applicability in mind when deciding on specific 
> authentication procedures for a given action, such as draft 
> submission.

Agreed.

> For example, there could be a generic "can somebody read Actor's 
> e-mail and confirm?" authentication procedure (with features like 
> "verify only once in a while", "verify always", "use alternate 
> address", etc.). We can compare that with other procedures like the 
> use of PGL signatures.

Good thinking.

> > Posting of workgroup -00 drafts require chair approval.  Chairs are 
> > already registered somewhere with an email address.  An approval 
> > request could be automatically sent to the registered chair address, 
> > with an enclosed cookie, and approval would be as simple as the 
> > chair replying to the request.
> >
> > The chair's approval would be registered as an approval for any of 
> > the e-mail addresses given for authors in the -00 draft to submit 
> > later revisions.  Adding a new author/editor/submitter would requre 
> > a repeat of the chair approval step.
> 
> Why not let the Chair submit any WG draft (as currently required for 
> the -00 draft in the ID submission draft)? Why introduce a separate 
> approval step/stage?

Mmm, the above *is* my view of the current process - the author submits
and the secretariat queries the chair.

Additionally, it saves the chairs from having to do the sumbission work,
and the procedure looks the same in all cases for the submitter.

> With two steps, we have more things to worry about. For example, do we 
> wait for chairs approval or does the system solicit Chair approval 
> based on draft WG name? 

Solicit, clearly (in my mind)

> If we wait, do we remind the chairs anyway? 
> How long do we wait? 

The generic confirm by email procedure would have to have a timeout,
anyway, I think.  Don't think this is special. 

> What if Chair's approval comes in before the 
> draft? 

Won't work, needs the cookie.

> Can the Chair dis-approve? What if one Chair dis-approves and 
> the other approves; would that depend on the order of chair e-mails? 
> Etc. etc.

Simplest is to just let the action time out if no approval is
received.  It should be an edge case, and the chair should 
communicate with an author who's submitted due to a misunderstanding
anyway.  If one chair has approved the submission, that's it.

> > Any post-00 submission would require authorisation from the 
> > submitter e-mail address, by sending a mail containing a cookie to 
> > the submitter and having the submitter reply to that email, in 
> > analogy with the chair approval mechanism above.
> 
> If we let the Chair post any WG draft, we also solve the problem of a 
> WG draft N+1st revision needed to be posted in the absence of original 
> author(s).

Yes.  But as a Chair I'd definitely push back on having to post every
draft for my workgroup.  And we'd be creating work for the Chairs at
the same time we'd be removing it from the secretariat.  Not a win-win
situation, I think.

> > In order to limit malicious automated submissions, rate limit the 
> > submissions to a rate of e.g. 7 submissions per 1-week sliding 
> > window.
> 
> This is a separate question, I guess. If rate-limiting is the 
> solution, we should be careful to limit based on the right sample. 
> Malicious automated submissions can create malicious automated e-mail 
> addresses so limiting using "per address" approach seems insufficient. 
> (I would also think that 7 is way too low, but that is an even less 
> important question for now).

Separate question, yes.  As for creating new addresses, that wouldn't
work for -xx versions if only the addresses in the original approved -00
could submit.  For -00 versions it could still be a problem, but it would
be limited to a spate of "spam" mails to the chairs if we used the 
method I mentioned in my first paragraph of the original posting, +
storage on the server.  Don't know if we need to worry too much about
this - it might never become a problem...

	Henrik






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Date: Mon, 30 Aug 2004 21:59:40 +0200
From: Henrik Levkowetz <henrik@levkowetz.com>
To: Alex Rousskov <rousskov@measurement-factory.com>
Subject: Re: [Tools-team] Software ID submitters
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Hi Alex,

On Monday, 30 Aug 2004, Alex Rousskov wrote:
> 
> Do we want to require support for software ID submitters? It is a 
> SHOULD-level requirement in the current draft.
> 
> I included the requirement because I think the draft repository should
> 
> reflect the current state of the draft. Being non-archival 
> work-in-progress and the only IETF repository for current WG work, it 
> is not suitable for "stable views" or "review outside of the WG" 
> snapshots. Thus, ideally, it must be no more stale than public branch 
> of author's CVS tree. It must be come a mirror of authors public work,
> 
> with no ongoing effort on author's part.

I think that this changes the nature of the ID-repository too much
in a direction I'm not sure is beneficial.

> IETF may need to invent "WG snapshots" and other semi-stable things, 
> but should not abuse the ID interface for that.

I'd much prefer to invent a different repository for the rapidly 
changing reflection of the editor's work, possibly patterned
closely after cvs / svn. 

This could for instance be part of a workgroup support toolset.
Possibly I'm biased because that's similar to the way I've handled
e.g. the EAP 2284bis draft I worked on not too long ago...
 http://ietf.levkowetz.com/drafts/eap/rfc2284bis/

> What are your thoughts? Should I yank automated submission from the 
> draft? Make it a MAY?

I'd comment it out for now - there's the additional issue of always
being able to say that a person did the submission and is responsible
for the IPR assurances given in the document.

	Henrik

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From: Henrik Levkowetz <henrik@levkowetz.com>
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Subject: [Tools-team] Some input on the I-D publication process (Was: Fw:
 Diff between IETF drafts)
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Hi,

	I got this (below) from Harald.  Should we consider
making diff-generation a part of the I-D publication process?

I've seen automatic diff generation as potentially part of a workgroup
toolset, but maybe that is not the best way to see it?

	Henrik

-------- Begin forwarded message: --------

Date: Mon, 30 Aug 2004 21:39:09 +0200
From: Harald Tveit Alvestrand <alvestrand@cisco.com>
To: Benoit Claise <bclaise@cisco.com>
Cc: Henrik Levkowetz <henrik@levkowetz.com>
Subject: Re: Diff between IETF drafts


Benoit,

thanks for the tip!

Henrik - the tools team should take this as input to the discussion of the 
I-D publication process!

             Harald

--On 30. august 2004 14:13 +0200 Benoit Claise <bclaise@cisco.com> wrote:

>
> Hi Harald,
>
> Some food for thoughts...
>
> I've always been thinking the drafts review process in the IETF is not
> quite efficient, as we have to trust the editor summary email (if any)
> for all the changes applied to the new draft version ... which most of
> the time implies reading the entire draft... which causes delay in the
> review...
> So, as an editor, I've started to include the a "diff" file between the
> two previous versions, based on htmlwdiff. Until someone refers me to
> this web site, administered by Henrik Levkowetz: diffs between draft
> revisions are automatically created on
> http://ietf.levkowetz.com/drafts/ipfix/ every time a new revision of an
> IPFIX working group document is discovered in the official
> internet-drafts directory (using the draft-ietf-ipfix- name heuristic).
>
> In order to speed up the IETF process, you might consider adding this
> little extra step:
> - either as a facility for all IETF participants (maybe a task for the WG
> chairs to make it's taken care of?)
> - either as part of the publication procedure by the
> internet-draft@ietf.org
>
> Regards, Benoit.
>
>
>




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Subject: Re: [Tools-team] Draft submission authentication
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On Mon, 30 Aug 2004, Henrik Levkowetz wrote:

>>> Posting of workgroup -00 drafts require chair approval.  Chairs 
>>> are already registered somewhere with an email address.  An 
>>> approval request could be automatically sent to the registered 
>>> chair address, with an enclosed cookie, and approval would be as 
>>> simple as the chair replying to the request.
>>>
>>> The chair's approval would be registered as an approval for any of 
>>> the e-mail addresses given for authors in the -00 draft to submit 
>>> later revisions.  Adding a new author/editor/submitter would 
>>> requre a repeat of the chair approval step.
>>
>> Why not let the Chair submit any WG draft (as currently required 
>> for the -00 draft in the ID submission draft)? Why introduce a 
>> separate approval step/stage?
>
> Mmm, the above *is* my view of the current process - the author 
> submits and the secretariat queries the chair.

I was referring to the current requirements in 
draft-ietf-tools-draft-submission draft, not current IETF 
requirements. Sorry for being unclear. Recall that we should compare 
our solutions with known ideals, not just with current practice as the 
latter is often broken.

> Additionally, it saves the chairs from having to do the sumbission 
> work,

True, but there are two sides of a coin here. If we think it is a lot 
of work to submit 00, then, by implication, there are a lot of 
non-obvious options to specify. Then, it may be a good idea to let the 
Chair do it, as the Chair May Know Better (TM). On the other hand, if 
submitting a 00 draft is trivial, then we are not adding that much 
more work for the Chair (especially since the Chair would still have 
to do something to approve the submission in the other scheme).

This is unlikely to be an important performance optimization given the 
number of 00 versions of WG drafts per year each chair would have to 
submit. Thus, we are talking primarily about a clean functional 
interface here.

> and the procedure looks the same in all cases for the submitter.

Not exactly, with chair-approves-00, the submitter has to wait/expect 
chair approval to check the submission as "done". While the system may 
do all the legwork, the human submitter still has to know about 
approval and verify that everything went smoothly.

The advantage of the chair-approves-00 scheme is that there is no 
special approval step to worry about and any submitter faces the same 
interface, the same sequence of actions.

>> With two steps, we have more things to worry about. For example, do 
>> we wait for chairs approval or does the system solicit Chair 
>> approval based on draft WG name?
>
> Solicit, clearly (in my mind)

OK. Then we have to deal with bypassing Chair's spam filters and with 
scripts spamming Chairs by submitting bogus 00 drafts (intentionally 
or as a result of some runaway automation).

>> If we wait, do we remind the chairs anyway? How long do we wait?
>
> The generic confirm by email procedure would have to have a timeout, 
> anyway, I think.  Don't think this is special.

It is special because you will need to document two timeouts (at 
least): timeout to verify e-mail control and approval timeout. These 
timeouts might have the same value (most likely NOT!), but they are 
different states in the state machine.

>> Can the Chair dis-approve? What if one Chair dis-approves and the 
>> other approves; would that depend on the order of chair e-mails? 
>> Etc. etc.
>
> Simplest is to just let the action time out if no approval is 
> received.  It should be an edge case, and the chair should 
> communicate with an author who's submitted due to a misunderstanding 
> anyway.  If one chair has approved the submission, that's it.

Sure. I am not saying there are no solutions, especially if submitters 
can tolerate long timeouts without knowing what is going on (Did my 
chair forget? Is he on vacation? Was the approval request caught in 
his spam filter? Does he not want me to publish? Is he thinking the 
other Chair will approve? ...).

I am saying that there are many more problems we need to solve if we 
add more state. Some of the problems are trivial, but why complicate 
the interface? Is it really that much more difficult for the Chair to 
submit a pre-packaged 00 draft or even just meta-information?

>>> Any post-00 submission would require authorisation from the 
>>> submitter e-mail address, by sending a mail containing a cookie to 
>>> the submitter and having the submitter reply to that email, in 
>>> analogy with the chair approval mechanism above.
>>
>> If we let the Chair post any WG draft, we also solve the problem of 
>> a WG draft N+1st revision needed to be posted in the absence of 
>> original author(s).
>
> Yes.  But as a Chair I'd definitely push back on having to post 
> every draft for my workgroup.  And we'd be creating work for the 
> Chairs at the same time we'd be removing it from the secretariat. 
> Not a win-win situation, I think.

Not every draft. Just the 00 version of the draft. How many 00 drafts 
does a typical group have in a year? I do not think comparing with 
Secretariat overheads is accurate because we are removing humans from 
the publication loop (for all drafts). We are not increasing the 
number of human submitters. In fact, we are decreasing the number of 
humans involved with the chairs-submit-00 scheme (only sightly, again, 
we are talking about a dozen or so 00 drafts per year for a typical 
WG; all other drafts are not required to be submitted by a Chair!).

>>> In order to limit malicious automated submissions, rate limit the 
>>> submissions to a rate of e.g. 7 submissions per 1-week sliding 
>>> window.
>>
>> This is a separate question, I guess. If rate-limiting is the 
>> solution, we should be careful to limit based on the right sample. 
>> Malicious automated submissions can create malicious automated 
>> e-mail addresses so limiting using "per address" approach seems 
>> insufficient. (I would also think that 7 is way too low, but that 
>> is an even less important question for now).
>
> Separate question, yes.  As for creating new addresses, that 
> wouldn't work for -xx versions if only the addresses in the original 
> approved -00 could submit.  For -00 versions it could still be a 
> problem, but it would be limited to a spate of "spam" mails to the 
> chairs if we used the method I mentioned in my first paragraph of 
> the original posting, + storage on the server.  Don't know if we 
> need to worry too much about this - it might never become a 
> problem...

You may be forgetting about non-WG drafts that do not require Chair 
approval to be posted but can consume a lot of IETF resources and 
attention...

At any rate, while I agree that automated abuse is unlikely to become 
a problem, I still think we should at the very least document our 
refusal to solve it (if that's the team consensus).

Thanks,

Alex.




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On Mon, 30 Aug 2004, Henrik Levkowetz wrote:

> I'd much prefer to invent a different repository for the rapidly 
> changing reflection of the editor's work, possibly patterned closely 
> after cvs / svn.

Interesting! The "WG snapshot" ideas discussed elsewhere in IETF try 
to create "more stable IDs"; your idea would create "less stable IDs". 
Both are out of this WG scope, but I find the symmetry interesting.

> This could for instance be part of a workgroup support toolset.
> Possibly I'm biased because that's similar to the way I've handled
> e.g. the EAP 2284bis draft I worked on not too long ago...
> http://ietf.levkowetz.com/drafts/eap/rfc2284bis/

Yes, many WGs have pages like that (usually not that pretty or 
advanced). To me, it was always an indication of inappropriate IETF 
publication mechanisms. What you are saying, essentially, that IETF 
IDs carry some perceived "stability" with them, even though all IETF 
documents deny them any such qualities. Not unlike the situation with 
RFCs, I guess!

Personally, I would prefer to have "unstable drafts" plus "stable 
snapshots" then a 3-way scheme of "unstable drafts", "semi-stable 
drafts", and "stable snapshots", but I see your point. It is just 
difficult for me to define "semi-stable drafts" category (but I can 
define the other two).

>> What are your thoughts? Should I yank automated submission from the 
>> draft? Make it a MAY?
>
> I'd comment it out for now -

Noted. Any other opinions?

> there's the additional issue of always being able to say that a 
> person did the submission and is responsible for the IPR assurances 
> given in the document.

Given the fact that tools like xml2rfc _generate_ IPR assurances 
(sometimes introducing modifications to them), I find claims that 
humans must explicitly submit drafts due to IPR issues rather weak or, 
at least, out of scope. The submitter must assure, but it should be OK 
to assure via automated means if the submitter explicitly consents to 
using such means. See W3C mailing list archival policy as an example.

Alex.

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To: Alex Rousskov <rousskov@measurement-factory.com>
Subject: Re: [Tools-team] Draft submission authentication
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Hi Alex,

On Monday, 30 Aug 2004, Alex Rousskov wrote:
> On Mon, 30 Aug 2004, Henrik Levkowetz wrote:
...
> > Mmm, the above *is* my view of the current process - the author 
> > submits and the secretariat queries the chair.
> 
> I was referring to the current requirements in 
> draft-ietf-tools-draft-submission draft, not current IETF 
> requirements. Sorry for being unclear. Recall that we should compare 
> our solutions with known ideals, not just with current practice as the 
> latter is often broken.

Ah.  But i don't agree it's ideal for the submitter to send the draft
to the chair, who has to enter it :-)

> > Additionally, it saves the chairs from having to do the sumbission 
> > work,
> 
> True, but there are two sides of a coin here. If we think it is a lot 
> of work to submit 00, then, by implication, there are a lot of 
> non-obvious options to specify. Then, it may be a good idea to let the 
> Chair do it, as the Chair May Know Better (TM). On the other hand, if 
> submitting a 00 draft is trivial, then we are not adding that much 
> more work for the Chair (especially since the Chair would still have 
> to do something to approve the submission in the other scheme).

Yes, but that could be as simple as responding to an email - as is 
the case today - and additionally, it works as a notification to the
chair that the draft has been sumbitted.

> This is unlikely to be an important performance optimization given the 
> number of 00 versions of WG drafts per year each chair would have to 
> submit. Thus, we are talking primarily about a clean functional 
> interface here.

Maybe not an optimization, but it would certainly be an annoyance 
having to do the submission work in addition to the various nudging
and followup work.  I'd not be happy about that.

> > and the procedure looks the same in all cases for the submitter.
> 
> Not exactly, with chair-approves-00, the submitter has to wait/expect 
> chair approval to check the submission as "done". While the system may 
> do all the legwork, the human submitter still has to know about 
> approval and verify that everything went smoothly.

True.  But the submitter always submits using the same interface 
- with your alternative, the -00 submission has to be done by email
to the chair, and then the chair has to use the sumbission tool.
If the sumbission fails ( for instance because of boilerplate errors )
the chair has to manually feed that information back to the sumbitter.

I wouldn't be happy about that...

> The advantage of the chair-approves-00 scheme is that there is no 
> special approval step to worry about and any submitter faces the same 
> interface, the same sequence of actions.

No, the -00 author has to know about a different way - by mail to
the Chair.

> >> With two steps, we have more things to worry about. For example, do 
> >> we wait for chairs approval or does the system solicit Chair 
> >> approval based on draft WG name?
> >
> > Solicit, clearly (in my mind)
> 
> OK. Then we have to deal with bypassing Chair's spam filters and with 
> scripts spamming Chairs by submitting bogus 00 drafts (intentionally 
> or as a result of some runaway automation).

Yes, but that's not different from the case for any mailing list 
subscription, or for any draft the chair may submit as author.

> >> If we wait, do we remind the chairs anyway? How long do we wait?
> >
> > The generic confirm by email procedure would have to have a timeout, 
> > anyway, I think.  Don't think this is special.
> 
> It is special because you will need to document two timeouts (at 
> least): timeout to verify e-mail control and approval timeout. These 
> timeouts might have the same value (most likely NOT!), but they are 
> different states in the state machine.

Yes, but if we have a generic mechanism, we surely don't expect to
deploy it with the same parameters in every instance??

> >> Can the Chair dis-approve? What if one Chair dis-approves and the 
> >> other approves; would that depend on the order of chair e-mails? 
> >> Etc. etc.
> >
> > Simplest is to just let the action time out if no approval is 
> > received.  It should be an edge case, and the chair should 
> > communicate with an author who's submitted due to a misunderstanding 
> > anyway.  If one chair has approved the submission, that's it.
> 
> Sure. I am not saying there are no solutions, especially if submitters 
> can tolerate long timeouts without knowing what is going on (Did my 
> chair forget? Is he on vacation? Was the approval request caught in 
> his spam filter? Does he not want me to publish? Is he thinking the 
> other Chair will approve? ...).
> 
> I am saying that there are many more problems we need to solve if we 
> add more state. Some of the problems are trivial, but why complicate 
> the interface? Is it really that much more difficult for the Chair to 
> submit a pre-packaged 00 draft or even just meta-information?

Actually, having the chair do the sumbission may simplify the tool,
but make life harder on both chairs and -00 submitters, which is the
wrong way around.

> >>> Any post-00 submission would require authorisation from the 
> >>> submitter e-mail address, by sending a mail containing a cookie to 
> >>> the submitter and having the submitter reply to that email, in 
> >>> analogy with the chair approval mechanism above.
> >>
> >> If we let the Chair post any WG draft, we also solve the problem of 
> >> a WG draft N+1st revision needed to be posted in the absence of 
> >> original author(s).
> >
> > Yes.  But as a Chair I'd definitely push back on having to post 
> > every draft for my workgroup.  And we'd be creating work for the 
> > Chairs at the same time we'd be removing it from the secretariat. 
> > Not a win-win situation, I think.
> 
> Not every draft. 

Sorry, I understood your paragraph above as proposing that.  If you
didn't mean that, disregard my comment.

> Just the 00 version of the draft. How many 00 drafts 
> does a typical group have in a year? I do not think comparing with 
> Secretariat overheads is accurate because we are removing humans from 
> the publication loop (for all drafts). We are not increasing the 
> number of human submitters. In fact, we are decreasing the number of 
> humans involved with the chairs-submit-00 scheme (only sightly, again, 
> we are talking about a dozen or so 00 drafts per year for a typical 
> WG; all other drafts are not required to be submitted by a Chair!).
...
> > Separate question, yes.  As for creating new addresses, that 
> > wouldn't work for -xx versions if only the addresses in the original 
> > approved -00 could submit.  For -00 versions it could still be a 
> > problem, but it would be limited to a spate of "spam" mails to the 
> > chairs if we used the method I mentioned in my first paragraph of 
> > the original posting, + storage on the server.  Don't know if we 
> > need to worry too much about this - it might never become a 
> > problem...
> 
> You may be forgetting about non-WG drafts that do not require Chair 
> approval to be posted but can consume a lot of IETF resources and 
> attention...

Ah, yes. Quite right.

> At any rate, while I agree that automated abuse is unlikely to become 
> a problem, I still think we should at the very least document our 
> refusal to solve it (if that's the team consensus).

Quite so, I agree (whichever way we go)

	Henrik



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From: Henrik Levkowetz <henrik@levkowetz.com>
To: Alex Rousskov <rousskov@measurement-factory.com>
Subject: Re: [Tools-team] Software ID submitters
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Hi Alex,

On Monday, 30 Aug 2004, Alex Rousskov wrote:
> On Mon, 30 Aug 2004, Henrik Levkowetz wrote:
> 
> > I'd much prefer to invent a different repository for the rapidly 
> > changing reflection of the editor's work, possibly patterned closely 
> > after cvs / svn.
> 
> Interesting! The "WG snapshot" ideas discussed elsewhere in IETF try 
> to create "more stable IDs"; your idea would create "less stable IDs". 
> Both are out of this WG scope, but I find the symmetry interesting.

Not quite sure the latter is out of our scope :-)

I'd see it like this:  Having to start out with *one* mechanism, we have
the current draft publication as it is used today.  This is a compromise
between a number of different needs.  We are now considering refinements
which will better cater to some needs than what the current mechanism
does - one need has been more stable ID's - another has been insight
into the editor work.  So the "WG snapshot" is aiming at improving one 
aspect, while capturing rapid updates is a very different need.

> > This could for instance be part of a workgroup support toolset.
> > Possibly I'm biased because that's similar to the way I've handled
> > e.g. the EAP 2284bis draft I worked on not too long ago...
> > http://ietf.levkowetz.com/drafts/eap/rfc2284bis/
> 
> Yes, many WGs have pages like that (usually not that pretty or 
> advanced). To me, it was always an indication of inappropriate IETF 
> publication mechanisms. What you are saying, essentially, that IETF 
> IDs carry some perceived "stability" with them, even though all IETF 
> documents deny them any such qualities. Not unlike the situation with 
> RFCs, I guess!

Well, they are stable enough that a workgroup can refer to them during
discussions without confusion about what text is being discussed. Having
a new published draft sometime multiple times per day will nearly
guarantee that two or more people discussing the draft will have read
different versions...

> Personally, I would prefer to have "unstable drafts" plus "stable 
> snapshots" then a 3-way scheme of "unstable drafts", "semi-stable 
> drafts", and "stable snapshots", but I see your point. It is just 
> difficult for me to define "semi-stable drafts" category (but I can 
> define the other two).

Umm, don't know if my comments above has improved on this?

> >> What are your thoughts? Should I yank automated submission from the 
> >> draft? Make it a MAY?
> >
> > I'd comment it out for now -
> 
> Noted. Any other opinions?
> 
> > there's the additional issue of always being able to say that a 
> > person did the submission and is responsible for the IPR assurances 
> > given in the document.
> 
> Given the fact that tools like xml2rfc _generate_ IPR assurances 
> (sometimes introducing modifications to them), I find claims that 
> humans must explicitly submit drafts due to IPR issues rather weak or, 
> at least, out of scope. The submitter must assure, but it should be OK 
> to assure via automated means if the submitter explicitly consents to 
> using such means. See W3C mailing list archival policy as an example.

Umm, not sure that's good enough from a lawyer's point of view...

	Henrik

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From: Alex Rousskov <rousskov@measurement-factory.com>
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Subject: Re: [Tools-team] Draft submission authentication
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On Mon, 30 Aug 2004, Henrik Levkowetz wrote:

> Ah.  But i don't agree it's ideal for the submitter to send the 
> draft to the chair, who has to enter it :-)

I do not think that's ideal either, but, given unavoidable 
WG-chair-author interaction in this case (due to WG consensus calls), 
it seems to me that uploading a file is a much smaller price than 
having a two-steps 00 publication interface. Note that the future WG 
draft is usually posted on the WG list for WG consensus call (to 
accept the draft). Thus, there is often no separate author-chair 
e-mail required. The chair makes consensus call and submits the draft.

And, again, we would need that chair-can-submit-any-wg-draft interface 
anyway (as an exception when authors leave or not available)!

Let's agree to disagree for now and wait for more opinions. I would 
also propose a [very] alternative solution in a separate e-mail.

Thanks,

Alex.

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Alex Rousskov wrote:
> On Mon, 30 Aug 2004, Henrik Levkowetz wrote:
> 
>> Ah.  But i don't agree it's ideal for the submitter to send the draft 
>> to the chair, who has to enter it :-)
> 
> 
> I do not think that's ideal either, but, given unavoidable 
> WG-chair-author interaction in this case (due to WG consensus calls), it 
> seems to me that uploading a file is a much smaller price than having a 
> two-steps 00 publication interface. Note that the future WG draft is 
> usually posted on the WG list for WG consensus call (to accept the 
> draft). Thus, there is often no separate author-chair e-mail required. 
> The chair makes consensus call and submits the draft.

No, the WG normally agrees to adopt a certain version of an idividual
draft; the authors then has to re-name and re-process with the new
name, at a minimum, even if no other minor changes have to be made
as a result of comments from the workgroup.

> And, again, we would need that chair-can-submit-any-wg-draft interface 
> anyway (as an exception when authors leave or not available)!

Yes. But that is a separate issue.

> Let's agree to disagree for now and wait for more opinions. I would also 
> propose a [very] alternative solution in a separate e-mail.

I do think the "get chair's approval by return mail" is a fairly 
simple thing, if we already have the "get author's approval by return
mail mechanism", so I guess we'll have to continue to disagree ,:-)

I look forward to seeing your alternative proposal.  

	Henrik


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Subject: [Tools-team] WG draft work authorization
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Henrik and I spent a few cycles and failed to agree whether 
chair-submits-00 or author-submits-and-chair-approves-00 scheme is 
better. I believe the whole argument can be avoided if we look at the 
problem from draft _work_ authorization rather than draft _submission_ 
authorization point of view:

What if a Chair that makes "WG draft" consensus call, could authorize 
corresponding WG draft work as a stand-alone action, recorded by the 
IETF system (without submitting any drafts)? When an author submits 
the corresponding WG draft (any version) the system would check for 
prior Chair authorization. If the authorization exists, the draft is 
posted. If not, the draft is rejected and the author is instructed to 
seek WG/Chair approval first.

A slight variation: instead of the Chair recording a work approval in 
the "system", the Chair can generate an "approval token" (a text 
string) and give it to the author. The author would attach the 
"approval token" to all WG draft revisions she submits. IETF tools can 
generate tokens for Chairs, of course. There can be a black list of 
stolen approval tokens and tokens would expire, etc.

In both variations, it would be possible to both authorize WG draft 
work and stop such work if the group decides to abandon the draft. It 
would also be possible to stop a given rogue author for submitting 
changes (perhaps the author was banned from group mailing list using 
appropriate IETF procedures).


I like this scheme also because it allows us to capture some 
information about the WG draft work as a whole (e.g., deadlines, 
expected RFC status, dependencies, etc), without piggybacking 
exceptions to the WG draft submission interface. This can also 
_reduce_ work for Chairs as the interface can send appropriate e-mail 
message to the mailing list, declaring consensus to adopt/start a WG 
draft and specifying all the details (that a busy Chair might forget).


What do you think? Would any of the above be better than 
chair-submits-00 or author-submits-and-chair-approves-00 scheme?

Thanks,

Alex.

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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Henrik Levkowetz <henrik@levkowetz.com>
Subject: Re: [Tools-team] Some input on the I-D publication process (Was:
	Fw: Diff between IETF drafts)
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Henrik,

 	I strongly support archiving all draft versions on IETF site. 
Generating diffs against any two versions (and last two versions by 
default) would be a simple and effective use of such an archive. I 
think this is out of ID submission draft scope, but hopefully within 
the TOOLs team scope. This probably belongs to the Documents 
Repository interface.

 	Personally, I think it is silly to remove expired drafts, but 
if I am the only person thinking that (on the TOOLs team), we can at 
least recommend that draft versions are accessible until the latest 
version expires. While still silly (IMHO), it might gain more support 
from IETF than a consistent "all posted IDs are accessible at IETF" 
policy.

 	If neither flies with IESG, we can at least recommend 
development or adoption of the draft diff generation tool. Drafts are 
not programs, and it is not an easy exercise today to generate a good 
diff! A public draft-diff tool should be recommended even if IETF 
provides past versions and diffs, of course.

Thanks,

Alex.


On Mon, 30 Aug 2004, Henrik Levkowetz wrote:

> Hi,
>
> 	I got this (below) from Harald.  Should we consider
> making diff-generation a part of the I-D publication process?
>
> I've seen automatic diff generation as potentially part of a workgroup
> toolset, but maybe that is not the best way to see it?
>
> 	Henrik
>
> -------- Begin forwarded message: --------
>
> Date: Mon, 30 Aug 2004 21:39:09 +0200
> From: Harald Tveit Alvestrand <alvestrand@cisco.com>
> To: Benoit Claise <bclaise@cisco.com>
> Cc: Henrik Levkowetz <henrik@levkowetz.com>
> Subject: Re: Diff between IETF drafts
>
>
> Benoit,
>
> thanks for the tip!
>
> Henrik - the tools team should take this as input to the discussion of the
> I-D publication process!
>
>             Harald
>
> --On 30. august 2004 14:13 +0200 Benoit Claise <bclaise@cisco.com> wrote:
>
>>
>> Hi Harald,
>>
>> Some food for thoughts...
>>
>> I've always been thinking the drafts review process in the IETF is not
>> quite efficient, as we have to trust the editor summary email (if any)
>> for all the changes applied to the new draft version ... which most of
>> the time implies reading the entire draft... which causes delay in the
>> review...
>> So, as an editor, I've started to include the a "diff" file between the
>> two previous versions, based on htmlwdiff. Until someone refers me to
>> this web site, administered by Henrik Levkowetz: diffs between draft
>> revisions are automatically created on
>> http://ietf.levkowetz.com/drafts/ipfix/ every time a new revision of an
>> IPFIX working group document is discovered in the official
>> internet-drafts directory (using the draft-ietf-ipfix- name heuristic).
>>
>> In order to speed up the IETF process, you might consider adding this
>> little extra step:
>> - either as a facility for all IETF participants (maybe a task for the WG
>> chairs to make it's taken care of?)
>> - either as part of the publication procedure by the
>> internet-draft@ietf.org
>>
>> Regards, Benoit.
>>
>>
>>
>
>
>
>
> _______________________________________________
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> Tools-team@ietf.org
> https://www1.ietf.org/mailman/listinfo/tools-team
>

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Date: Mon, 30 Aug 2004 19:21:17 -0700
From: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] Draft submission authentication
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I think, in general, it is a good idea if the tools do
not require unnecessary serialization of multi-party
protocols.

In the case of submission of a -00 draft, there are two
parties, the submitter (one of the listed authors of the
WG draft) and the approving chair (one of the listed
co-chairs of the working group).

There are two actions:

  submitter prepares document and submits it for posting
  approving chair approves this event.

These events should be allowed in either order:

a) The approving chair can pre-approve a submitter
 "Person-with-email-address-XXX@YYY has my permission
 to submit draft draft-WGNAME-DRAFTNAME-00"

b) The submitter can submit a draft
  "Here is draft-WGNAME-DRAFTNAME-00"

If (a) happens before (b), then the draft is noted
as being approved by the chair. If (b) happens and
(a) hasn't happened, then an email message gets sent
to the chairs asking that one of them approve.

Either (a) or (b) can happen by either email or
web site access.



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Date: Mon, 30 Aug 2004 19:23:34 -0700
From: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] Draft submission authentication
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One good reason for the chair not to submit the -00 draft
directly is that the document contains an IPR statement,
"by submitting this document, I assert...".

So the author(s) need to submit.

In fact, we might even want some kind of approval
for versions of the document where authors have
to ack their agreement to future versions.

Personally, I've had the situation where some co-author
has submitted a new version with my name on it that
I didn't like the changes at all! To the point where
I asked my name to be taken off.

Larry


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On Mon, 30 Aug 2004, Larry Masinter wrote:

> One good reason for the chair not to submit the -00 draft directly 
> is that the document contains an IPR statement, "by submitting this 
> document, I assert...".

The current text seems to be even worse: "By submitting this 
Internet-Draft, each author represents ..."

> So the author(s) need to submit.

Yes, I realized this important reason after the debate with Henrik was 
over. I agree that this makes Chair-submission less attractive.

On the other hand, I have to note that the whole situation is rather 
messy:

 	- IPR statements imply that WG draft authors are responsible
 	  for content but IETF holds the copyright and can change
 	  authors (and/or content?) at any time.

 	- IETF process implies that WGs are responsible for content
 	  but only a few revisions receive formal WG consensus calls

Thus, a WG draft is a document that may have virtually nothing to do 
with WG consensus, listed authors, and their embedded IPR claims. Yet, 
we are being told that we need to enforce legal requirements for 
drafts. It smells like something is fundamentally broken here, but 
that something is outside of TOOLs scope.

> In fact, we might even want some kind of approval for versions of 
> the document where authors have to ack their agreement to future 
> versions.
>
> Personally, I've had the situation where some co-author has 
> submitted a new version with my name on it that I didn't like the 
> changes at all! To the point where I asked my name to be taken off.

Noted. With the current interface, I can make anybody an author 
without that person consent. And, according to the boilerplate emitted 
by xml2rfc-1.25, I can post IPR claims for that person!

Alex.

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Larry,

 	I believe your comments are in line with my recent "draft work 
authorization" suggestion, especially the "(a) happens before (b)" 
case.

 	The WG/Chair approve more than just the -00 submission. The WG 
approves dedicating certain resources to draft-related work, and that 
event should be recorded on its own, with one of the side-effects 
being automated draft submission approvals. See my "WG draft work 
authorization" e-mail for more details.

Thank you,

Alex.


On Mon, 30 Aug 2004, Larry Masinter wrote:

> I think, in general, it is a good idea if the tools do
> not require unnecessary serialization of multi-party
> protocols.
>
> In the case of submission of a -00 draft, there are two
> parties, the submitter (one of the listed authors of the
> WG draft) and the approving chair (one of the listed
> co-chairs of the working group).
>
> There are two actions:
>
>  submitter prepares document and submits it for posting
>  approving chair approves this event.
>
> These events should be allowed in either order:
>
> a) The approving chair can pre-approve a submitter
> "Person-with-email-address-XXX@YYY has my permission
> to submit draft draft-WGNAME-DRAFTNAME-00"
>
> b) The submitter can submit a draft
>  "Here is draft-WGNAME-DRAFTNAME-00"
>
> If (a) happens before (b), then the draft is noted
> as being approved by the chair. If (b) happens and
> (a) hasn't happened, then an email message gets sent
> to the chairs asking that one of them approve.
>
> Either (a) or (b) can happen by either email or
> web site access.
>
>
>

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FYI: I have applied all micro-level comments received so far to the ID 
submission draft. My next macro-level step is to remove the Full 
Automation as an explicit mode due to at most lukewarm support and 
misunderstanding within the TOOLs team and Secretariat.

With the Full Automation gone, it would most likely not make sense to 
talk about different modes of toolset operation. Essentially, there 
will be one mode (currently Publisher Automation mode). The 
humand-to-human interface will be described briefly as a mandatory 
"last resort" option with virtually no formal requirements in scope of 
this draft.

If any of the above sounds like a bad idea, please throw something at 
me now.

Thanks,

Alex.

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Hi Alex,

I definitely like the scheme below better than the chair-submits scheme,
but it's still a bit more work for the chair than the current state
of things.  However, I also agree with Larry's comment in another mail
about providing a way to handle both aprove-before-00-submission and
approve-after-00-submission.  Either of the methods you propose below
would work well for the approve-before-00-submission.

One thing to keep in mind with the scheme below is that it requires the
approved draft name to match the name actually used by the submitting
author.  (This may sound trivial, but experience has shown it to be
anything but...)  That could be handled either by the token issuing
variation, or simply by generating an informative mail (giving the
approved name) to the author as a result of the chair approval action.

	Henrik


On Monday, 30 Aug 2004, Alex Rousskov wrote:
> 
> Henrik and I spent a few cycles and failed to agree whether 
> chair-submits-00 or author-submits-and-chair-approves-00 scheme is 
> better. I believe the whole argument can be avoided if we look at the 
> problem from draft _work_ authorization rather than draft _submission_ 
> authorization point of view:
> 
> What if a Chair that makes "WG draft" consensus call, could authorize 
> corresponding WG draft work as a stand-alone action, recorded by the 
> IETF system (without submitting any drafts)? When an author submits 
> the corresponding WG draft (any version) the system would check for 
> prior Chair authorization. If the authorization exists, the draft is 
> posted. If not, the draft is rejected and the author is instructed to 
> seek WG/Chair approval first.
> 
> A slight variation: instead of the Chair recording a work approval in 
> the "system", the Chair can generate an "approval token" (a text 
> string) and give it to the author. The author would attach the 
> "approval token" to all WG draft revisions she submits. IETF tools can 
> generate tokens for Chairs, of course. There can be a black list of 
> stolen approval tokens and tokens would expire, etc.
> 
> In both variations, it would be possible to both authorize WG draft 
> work and stop such work if the group decides to abandon the draft. It 
> would also be possible to stop a given rogue author for submitting 
> changes (perhaps the author was banned from group mailing list using 
> appropriate IETF procedures).
> 
> 
> I like this scheme also because it allows us to capture some 
> information about the WG draft work as a whole (e.g., deadlines, 
> expected RFC status, dependencies, etc), without piggybacking 
> exceptions to the WG draft submission interface. This can also 
> _reduce_ work for Chairs as the interface can send appropriate e-mail 
> message to the mailing list, declaring consensus to adopt/start a WG 
> draft and specifying all the details (that a busy Chair might forget).
> 
> 
> What do you think? Would any of the above be better than 
> chair-submits-00 or author-submits-and-chair-approves-00 scheme?
> 
> Thanks,
> 
> Alex.
> 
> _______________________________________________
> Tools-team mailing list
> Tools-team@ietf.org
> https://www1.ietf.org/mailman/listinfo/tools-team
> 

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From: Henrik Levkowetz <henrik@levkowetz.com>
To: Alex Rousskov <rousskov@measurement-factory.com>
Subject: Re: [Tools-team] Some input on the I-D publication process (Was:
	Fw: Diff between IETF drafts)
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Hi Alex,

On Monday, 30 Aug 2004, Alex Rousskov wrote:
> Henrik,
> 
>  	I strongly support archiving all draft versions on IETF site. 
> Generating diffs against any two versions (and last two versions by 
> default) would be a simple and effective use of such an archive. I 
> think this is out of ID submission draft scope, but hopefully within 
> the TOOLs team scope. This probably belongs to the Documents 
> Repository interface.

I agree.

>  	Personally, I think it is silly to remove expired drafts, but 
> if I am the only person thinking that (on the TOOLs team), we can at 
> least recommend that draft versions are accessible until the latest 
> version expires. While still silly (IMHO), it might gain more support 
> from IETF than a consistent "all posted IDs are accessible at IETF" 
> policy.

Yes.  (One thought is that we could leave the official draft repository
with the current mechanism of draft removal after expiery, but if we
provide a different cvs / svn like repository for rapid changes, it
would be possible to trace a draft and draft diffs back there, even if
the draft no longer existed in the regular draft repository.)

>  	If neither flies with IESG, we can at least recommend 
> development or adoption of the draft diff generation tool. Drafts are 
> not programs, and it is not an easy exercise today to generate a good 
> diff! 

As I've been maintaining one draft diff tool, I know :-)

> A public draft-diff tool should be recommended even if IETF 
> provides past versions and diffs, of course.

Yes, definitely.

	Henrik

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From: Henrik Levkowetz <henrik@levkowetz.com>
To: Larry Masinter <LMM@acm.org>
Subject: Re: [Tools-team] Draft submission authentication
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Hi Larry,

On Monday, 30 Aug 2004, Larry Masinter wrote:
> I think, in general, it is a good idea if the tools do
> not require unnecessary serialization of multi-party
> protocols.

Very good point.  

> In the case of submission of a -00 draft, there are two
> parties, the submitter (one of the listed authors of the
> WG draft) and the approving chair (one of the listed
> co-chairs of the working group).
> 
> There are two actions:
> 
>   submitter prepares document and submits it for posting
>   approving chair approves this event.
> 
> These events should be allowed in either order:
> 
> a) The approving chair can pre-approve a submitter
>  "Person-with-email-address-XXX@YYY has my permission
>  to submit draft draft-WGNAME-DRAFTNAME-00"
> 
> b) The submitter can submit a draft
>   "Here is draft-WGNAME-DRAFTNAME-00"
> 
> If (a) happens before (b), then the draft is noted
> as being approved by the chair. If (b) happens and
> (a) hasn't happened, then an email message gets sent
> to the chairs asking that one of them approve.
> 
> Either (a) or (b) can happen by either email or
> web site access.

Mmm, I'd been thinking only of an email mechanism for the b) before a)
case, but you're quite right, I think - Either (a) or (b) should be
possible by either email or web site access.

	Henrik



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Hi Larry,

On Monday, 30 Aug 2004, Larry Masinter wrote:
> One good reason for the chair not to submit the -00 draft
> directly is that the document contains an IPR statement,
> "by submitting this document, I assert...".
> 
> So the author(s) need to submit.

I agree.

> In fact, we might even want some kind of approval
> for versions of the document where authors have
> to ack their agreement to future versions.

Don't know if this is needed .. might be .. ?

> Personally, I've had the situation where some co-author
> has submitted a new version with my name on it that
> I didn't like the changes at all! To the point where
> I asked my name to be taken off.

At the same time, we don't want to require all authors to
sign off on each submission, I think.  Maybe this case should
be handled by manual intervention?

	Henrik

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Hi Alex,

On Monday, 30 Aug 2004, Alex Rousskov wrote:
> On Mon, 30 Aug 2004, Larry Masinter wrote:
> 
> > One good reason for the chair not to submit the -00 draft directly 
> > is that the document contains an IPR statement, "by submitting this 
> > document, I assert...".
> 
> The current text seems to be even worse: "By submitting this 
> Internet-Draft, each author represents ..."
> 
> > So the author(s) need to submit.
> 
> Yes, I realized this important reason after the debate with Henrik was 
> over. I agree that this makes Chair-submission less attractive.

Ok.

> On the other hand, I have to note that the whole situation is rather 
> messy:
> 
>  	- IPR statements imply that WG draft authors are responsible
>  	  for content but IETF holds the copyright and can change
>  	  authors (and/or content?) at any time.

Mm, not quite - the IPR statement is about the authors' knowledge of
relevant IPR, rather than the draft content itself ...

>  	- IETF process implies that WGs are responsible for content
>  	  but only a few revisions receive formal WG consensus calls

Nevertheless, discussions of a draft occur continuously on the lists.

> Thus, a WG draft is a document that may have virtually nothing to do 
> with WG consensus, listed authors, and their embedded IPR claims. 

I think this is an exaggeration...  If a draft has virtually nothing to
do with WG consensus, we have a pathological situation where many people
including the chairs have been blatantly not doing their job, I believe.

> Yet, 
> we are being told that we need to enforce legal requirements for 
> drafts. It smells like something is fundamentally broken here, but 
> that something is outside of TOOLs scope.

Not sure I fully agree on the brokenness - by reason given in my comments
above...  But still, I think it's Ok for us to reflect on matters like
these, lest we make things more silly than they need to be :-)

> > In fact, we might even want some kind of approval for versions of 
> > the document where authors have to ack their agreement to future 
> > versions.
> >
> > Personally, I've had the situation where some co-author has 
> > submitted a new version with my name on it that I didn't like the 
> > changes at all! To the point where I asked my name to be taken off.
> 
> Noted. With the current interface, I can make anybody an author 
> without that person consent. And, according to the boilerplate emitted 
> by xml2rfc-1.25, I can post IPR claims for that person!

Right.  So we maybe need to ask ourselves if we should actually solicit
approval from not only submitter and chair, but from all the authors on
WG -00 submission?

	Henrik



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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Henrik Levkowetz <henrik@levkowetz.com>
Subject: Re: [Tools-team] WG draft work authorization
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Henrik,

 	I agree that the amount of work is going to be slightly more 
compared to today case of a minimalist Chair responding with a 
single-word "Approved!" e-mail. Perhaps that increase in work is 
natural. Is it possible that to achieve desired level of automation 
and cross-referencing, additional metadata is unavoidable and somebody 
has to type that metadata at least once?

 	We can try to design the interface so that the Chair only 
needs to type in the draft name and hit an "Approve" button, leaving 
other fields unfilled. The system would then let _any_ WG author to 
submit a matching 00 draft. Not as secure/robust as I would want, but 
technically possible. If we can agree that the Chair should also fill 
in authors/editors e-mails, then security/robustness would 
significantly increase. The authors and editors can be responsible for 
filling the rest of the metadata for the work.

 	Can I assume the "WG draft work authorization" scheme and 
adjust the ID submission draft accordingly?

 	If yes, would documenting "WG draft work authorization" 
details be in scope of that draft? I do not think so; it seems like a 
stand-alone interface (much simpler than the ID submission toolset).

Thanks,

Alex.

P.S. I understand the name synchronization issue. Personally, I would
      argue that submissions of yet-unauthorized drafts must be
      rejected, possibly with a pre-filled "please authorize"
      invitation sent to the Chairs. I seems wrong to me to create
      state for (and spend documentation/implementation energy on)
      something that has not been authorized by the WG. I think the
      concept of the WG necessarily authorizing WG work is a natural
      one.

On Tue, 31 Aug 2004, Henrik Levkowetz wrote:

> Hi Alex,
>
> I definitely like the scheme below better than the chair-submits 
> scheme, but it's still a bit more work for the chair than the 
> current state of things.  However, I also agree with Larry's comment 
> in another mail about providing a way to handle both 
> aprove-before-00-submission and approve-after-00-submission. 
> Either of the methods you propose below would work well for the 
> approve-before-00-submission.
>
> One thing to keep in mind with the scheme below is that it requires 
> the approved draft name to match the name actually used by the 
> submitting author.  (This may sound trivial, but experience has 
> shown it to be anything but...)  That could be handled either by the 
> token issuing variation, or simply by generating an informative mail 
> (giving the approved name) to the author as a result of the chair 
> approval action.
>
> 	Henrik
>
>
> On Monday, 30 Aug 2004, Alex Rousskov wrote:
>>
>> Henrik and I spent a few cycles and failed to agree whether
>> chair-submits-00 or author-submits-and-chair-approves-00 scheme is
>> better. I believe the whole argument can be avoided if we look at the
>> problem from draft _work_ authorization rather than draft _submission_
>> authorization point of view:
>>
>> What if a Chair that makes "WG draft" consensus call, could authorize
>> corresponding WG draft work as a stand-alone action, recorded by the
>> IETF system (without submitting any drafts)? When an author submits
>> the corresponding WG draft (any version) the system would check for
>> prior Chair authorization. If the authorization exists, the draft is
>> posted. If not, the draft is rejected and the author is instructed to
>> seek WG/Chair approval first.
>>
>> A slight variation: instead of the Chair recording a work approval in
>> the "system", the Chair can generate an "approval token" (a text
>> string) and give it to the author. The author would attach the
>> "approval token" to all WG draft revisions she submits. IETF tools can
>> generate tokens for Chairs, of course. There can be a black list of
>> stolen approval tokens and tokens would expire, etc.
>>
>> In both variations, it would be possible to both authorize WG draft
>> work and stop such work if the group decides to abandon the draft. It
>> would also be possible to stop a given rogue author for submitting
>> changes (perhaps the author was banned from group mailing list using
>> appropriate IETF procedures).
>>
>>
>> I like this scheme also because it allows us to capture some
>> information about the WG draft work as a whole (e.g., deadlines,
>> expected RFC status, dependencies, etc), without piggybacking
>> exceptions to the WG draft submission interface. This can also
>> _reduce_ work for Chairs as the interface can send appropriate e-mail
>> message to the mailing list, declaring consensus to adopt/start a WG
>> draft and specifying all the details (that a busy Chair might forget).
>>
>>
>> What do you think? Would any of the above be better than
>> chair-submits-00 or author-submits-and-chair-approves-00 scheme?
>>
>> Thanks,
>>
>> Alex.
>>
>> _______________________________________________
>> Tools-team mailing list
>> Tools-team@ietf.org
>> https://www1.ietf.org/mailman/listinfo/tools-team
>>
>

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From: Henrik Levkowetz <henrik@levkowetz.com>
To: Alex Rousskov <rousskov@measurement-factory.com>
Subject: Re: [Tools-team] WG draft work authorization
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Hi Alex,

On Tuesday, 31 Aug 2004, Alex Rousskov wrote:
> 
> Henrik,
> 
>  	I agree that the amount of work is going to be slightly more 
> compared to today case of a minimalist Chair responding with a 
> single-word "Approved!" e-mail. Perhaps that increase in work is 
> natural. Is it possible that to achieve desired level of automation 
> and cross-referencing, additional metadata is unavoidable and somebody 
> has to type that metadata at least once?

Probably true :-)

>  	We can try to design the interface so that the Chair only 
> needs to type in the draft name and hit an "Approve" button, leaving 
> other fields unfilled. The system would then let _any_ WG author to 
> submit a matching 00 draft. Not as secure/robust as I would want, but 
> technically possible. If we can agree that the Chair should also fill 
> in authors/editors e-mails, then security/robustness would 
> significantly increase. The authors and editors can be responsible for 
> filling the rest of the metadata for the work.

Agreed.  But note that this is for the pre-approval case.  I think
Larry's point of supporting both pre-approval and post-approval
is a good one.

>  	Can I assume the "WG draft work authorization" scheme and 
> adjust the ID submission draft accordingly?

If I understand you correctly, I'm OK with this as one prong of
the fork - as said above.  It would be good to have some input
from Stas and Bill, too :-)

>  	If yes, would documenting "WG draft work authorization" 
> details be in scope of that draft? I do not think so; it seems like a 
> stand-alone interface (much simpler than the ID submission toolset).

Don't you think it's part of the I-D submission toolset?  Even if
it could generate other data, the I-D sumbission toolset would be
incomplete without this, I think?

	Henrik

> 
> P.S. I understand the name synchronization issue. Personally, I would
>       argue that submissions of yet-unauthorized drafts must be
>       rejected, possibly with a pre-filled "please authorize"
>       invitation sent to the Chairs. I seems wrong to me to create
>       state for (and spend documentation/implementation energy on)
>       something that has not been authorized by the WG. I think the
>       concept of the WG necessarily authorizing WG work is a natural
>       one.

Oh, but in practice I've not come across authors submitting a -00
before the workgroup has OK'd it - but there's a wide variation on
the level of contact authors take with chairs when they've generated
the -00 and are ready to sumbit it.  Some just do it, some email 
the chair first, most cc the chairs on the submission mail to the
secretariat.

I'm sure that somewhere unacceptable, unauthorized -00s have been
sumbitted, but as long as our design doesn't break in this case,
we shouldn't spend too much work on it.

	Henrik

> On Tue, 31 Aug 2004, Henrik Levkowetz wrote:
> 
> > Hi Alex,
> >
> > I definitely like the scheme below better than the chair-submits 
> > scheme, but it's still a bit more work for the chair than the 
> > current state of things.  However, I also agree with Larry's comment 
> > in another mail about providing a way to handle both 
> > aprove-before-00-submission and approve-after-00-submission. 
> > Either of the methods you propose below would work well for the 
> > approve-before-00-submission.
> >
> > One thing to keep in mind with the scheme below is that it requires 
> > the approved draft name to match the name actually used by the 
> > submitting author.  (This may sound trivial, but experience has 
> > shown it to be anything but...)  That could be handled either by the 
> > token issuing variation, or simply by generating an informative mail 
> > (giving the approved name) to the author as a result of the chair 
> > approval action.
> >
> > 	Henrik
> >
> >
> > On Monday, 30 Aug 2004, Alex Rousskov wrote:
> >>
> >> Henrik and I spent a few cycles and failed to agree whether
> >> chair-submits-00 or author-submits-and-chair-approves-00 scheme is
> >> better. I believe the whole argument can be avoided if we look at the
> >> problem from draft _work_ authorization rather than draft _submission_
> >> authorization point of view:
> >>
> >> What if a Chair that makes "WG draft" consensus call, could authorize
> >> corresponding WG draft work as a stand-alone action, recorded by the
> >> IETF system (without submitting any drafts)? When an author submits
> >> the corresponding WG draft (any version) the system would check for
> >> prior Chair authorization. If the authorization exists, the draft is
> >> posted. If not, the draft is rejected and the author is instructed to
> >> seek WG/Chair approval first.
> >>
> >> A slight variation: instead of the Chair recording a work approval in
> >> the "system", the Chair can generate an "approval token" (a text
> >> string) and give it to the author. The author would attach the
> >> "approval token" to all WG draft revisions she submits. IETF tools can
> >> generate tokens for Chairs, of course. There can be a black list of
> >> stolen approval tokens and tokens would expire, etc.
> >>
> >> In both variations, it would be possible to both authorize WG draft
> >> work and stop such work if the group decides to abandon the draft. It
> >> would also be possible to stop a given rogue author for submitting
> >> changes (perhaps the author was banned from group mailing list using
> >> appropriate IETF procedures).
> >>
> >>
> >> I like this scheme also because it allows us to capture some
> >> information about the WG draft work as a whole (e.g., deadlines,
> >> expected RFC status, dependencies, etc), without piggybacking
> >> exceptions to the WG draft submission interface. This can also
> >> _reduce_ work for Chairs as the interface can send appropriate e-mail
> >> message to the mailing list, declaring consensus to adopt/start a WG
> >> draft and specifying all the details (that a busy Chair might forget).
> >>
> >>
> >> What do you think? Would any of the above be better than
> >> chair-submits-00 or author-submits-and-chair-approves-00 scheme?
> >>
> >> Thanks,
> >>
> >> Alex.
> >>
> >> _______________________________________________
> >> Tools-team mailing list
> >> Tools-team@ietf.org
> >> https://www1.ietf.org/mailman/listinfo/tools-team
> >>
> >

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Subject: Re: [Tools-team] Draft submission authentication
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On Tue, 31 Aug 2004, Henrik Levkowetz wrote:

> So we maybe need to ask ourselves if we should actually solicit 
> approval from not only submitter and chair, but from all the authors 
> on WG -00 submission?

A consistent lawyer-friendly approach would be slightly worse (more 
complicated).

A person must consent to being an author of a draft. When consenting, 
the person can chose whether their consent is per-draft, 
per-draft-version, per-draft-boilerplate-version, etc. The system 
requests (or not) approvals from then-current authors to post a given 
submitted draft version according to the above preferences.

For WG drafts, a Chair can always delete authors, invite authors, but 
cannot force an author to sign up (because of IPR concerns). When an 
author is deleted or invited, she is notified. An author can always 
delete himself, with a note sent to other authors and the Chair.

For individual drafts, any current author (or, alternatively, the 
first author) has Chair-like powers.


Note that the above is a good illustration why "draft work" object is 
not identical to the "draft version" object. All posted draft versions 
have authors (possibly anonymous) but "draft work" might not have any 
authors sometimes.


I am not sure IETF is ready or needs such a formalism. Personally, I 
would prefer deleting all IPR claims from the drafts to avoid most of 
the above problems. But I am sure legal advice would be to keep claims 
explicit (lawyers, naturally, want to make sure they have work to do). 
If so, author consent would probably be required to enforce those 
claims and the above system seems necessary.

Thanks,

Alex.

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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Henrik Levkowetz <henrik@levkowetz.com>
Subject: Re: [Tools-team] WG draft work authorization
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On Tue, 31 Aug 2004, Henrik Levkowetz wrote:

> But note that this is for the pre-approval case.

Yes.

> I think Larry's point of supporting both pre-approval and 
> post-approval is a good one.

I disagree that post-approval needs to be supported, but note that 
supporting it would not be a technical problem and, with some coding, 
would even save Chair authors name typing (those can be collected from 
submissions pending Chair approval). I just do not think this mode is 
worth spending our and Secretariat resources (even though it is in use 
today); and I think it would take a lot more lines of code to support 
compared to the straightforward approve-then-submit mode.

> Don't you think it's part of the I-D submission toolset?  Even if it 
> could generate other data, the I-D sumbission toolset would be 
> incomplete without this, I think?

Yes, ID submission without Chair approval mechanism would not be 
functional for -00 versions of WG drafts, but I am not sure that's 
enough motivation to describe "author" management and "00 draft 
approval" in one ID submission draft. They seem to be sufficiently 
isolated interfaces. This is not a big deal though. Let's hear other 
opinions...

> Oh, but in practice I've not come across authors submitting a -00 
> before the workgroup has OK'd it - but there's a wide variation on 
> the level of contact authors take with chairs when they've generated 
> the -00 and are ready to sumbit it.  Some just do it, some email the 
> chair first, most cc the chairs on the submission mail to the 
> secretariat.

Yes, but I think we may be benting over to support all current modes 
of operation instead of reasonably trimming what is allowed by a more 
formalized interface. The toolset does not have to support everything 
IETFers do today. It needs to support everything they need to do, with 
a few bells and whistles on top.

Imagine an interface that encourages the Chair to hit a button on a 
web site instead of manually writing a "we have consensus to 
start/adopt WG draft work..." e-mail. Once the Chair hits that button, 
an e-mail is sent to the WG mailing list and WG draft work is marked 
as approved. Authors are invited. A searchable public record (event, 
tasks) is created and linked.

If a WG participant acts before the consensus call, he is politely 
reminded to wait for the consensus call/authorization first. I see no 
harm in that.

Can we have submission-before-approval as a MAY-level feature until we 
get more feedback? :-)

Thanks,

Alex.

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Hi Alex,

On Tuesday, 31 Aug 2004, Alex Rousskov wrote:

...
> I disagree that post-approval needs to be supported, but note that 
> supporting it would not be a technical problem and, with some coding, 
> would even save Chair authors name typing (those can be collected from 
> submissions pending Chair approval). I just do not think this mode is 
> worth spending our and Secretariat resources (even though it is in use 
> today); and I think it would take a lot more lines of code to support 
> compared to the straightforward approve-then-submit mode.

There seems to be a wide discrepancy between your perception here and
mine - to me, the submit-then-approve case is simply a case of re-using
the code needed to verify the submitter being in control of the
alleged submitter email address.  *Very* straightforward.  And I'm
also slightly surprised ,:-) because it was you who pointed out 
the advantages of re-using our authorization tools...

Anyway...

...

> Can we have submission-before-approval as a MAY-level feature until we 
> get more feedback? :-)

Sure, as a placeholder.  We clearly don't have consensus yet ;-) 

Bill, Stas, input please?


	Henrik

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On Tue, 31 Aug 2004, Henrik Levkowetz wrote:

> There seems to be a wide discrepancy between your perception here 
> and mine - to me, the submit-then-approve case is simply a case of 
> re-using the code needed to verify the submitter being in control of 
> the alleged submitter email address.  *Very* straightforward.

The complexity is not in authenticating the submitter, but in 
maintaining state between authenticated submission and authenticated 
approval. That extra pending-submission state is absent in the 
approve-then-submit case.

Key approve-then-submit objects are: approval, posted submission. Key 
submit-then-approve objects are: pending submission, approval, posted 
submission. A 50% increase of work, just by a simple object count.

But we already argued about a similar trade-off, without success...

> And I'm also slightly surprised ,:-) because it was you who pointed 
> out the advantages of re-using our authorization tools...

The code necessary to manage the extra pending-approval state would be 
specific to the submit-then-approve case. It would not be reused as 
far as I can see. Only actor authentication code can be reused in this 
context.

Alex.

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Subject: Re: [Tools-team] Draft submission authentication 
In-Reply-To: Message from Alex Rousskov <rousskov@measurement-factory.com> 
	of "Tue, 31 Aug 2004 14:50:24 MDT."
	<20040831142648.Q20928@measurement-factory.com> 
Date: Tue, 31 Aug 2004 15:18:23 -0700
From: Allison Mankin <mankin@psg.com>
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Hi, everyone,

I'm reading the mailing list carefully now that I'm back from my 
way-too-disconnected vacation, and liking the discussion.

But I want to point out a few things.  They're mostly related to
the last day of messages.

- Remember IETF has decided things such as the requirement for 
  the IPR statement on the drafts, so the Tools team/tool interface
  isn't in the position to re-think that consensus.

- The IETF also has pretty formally decided that it cannot retain
  old drafts, and so a tool can't change the actual repository policy
  without getting into modifying the standards process.  But I do
  think a cvs-like and diff-supporting tool could be cool and
  important.  

- Some things IETF hasn't formally decided, but a Tool framework
  might formalize by accident:  "membership" registration is an
  example.  Currently even chairs don't have to be consistent in what
  email address they use for the very weak email-address authentication
  we use for them.   To the extent that we introduce authentication
  and identity, they will be a significant change in the IETF,
  where the only membership required is joining any mailing list.  There've
  been earlier parts of the thread that have talked about the several
  authors verifying submission, and things like that.  I think the farthest
  this team could go on identity in the IETF as it exists now is to 
  authenticate chairs and editors (they are* covered by ISOC's liability
  insurance).  That's all you are talking about in the recent notes, but
  just to be aware, because the same tool is for all the i-ds,
  and more than half are non-working-group.

- I don't know if this has come up during phone calls:  
  There's a requirement for a fairly simple i-d submission tool to
  offload mail-based submission as early as possible because of the
  increasing loss patterns due to anti-spam tools interacting with 
  varied types of submissions.  The detection of lost submissions has
  not been perfect or always timely, and several working groups have
  been quite badly affected by these problems.

  So if there are some harder to settle parts of the requirements,
  if it's possible to put them in a second phase, that might be
  desireable.

Allison

P.S. about post-approval:  some working groups have been editor-driven
     or laissez faire so that the 00 is submitted and the working group
     and chair have not been well aware.  It used to be more common; 
     there were problem working group chairs in CCAMP to give you one
     example where you can see a huge number of i-ds due to this
     phenomenon.

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Date: Tue, 31 Aug 2004 15:23:03 -0700
From: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] WG draft work authorization
In-reply-to: <20040831224652.2390822d@chardonnay>
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I think we should rank requirements by their importance
and utility, and not argue too much about implementation
difficulty, as long as we believe implementation is
feasible.

I don't think we can judge implementation difficulty without
more information about what's available in the implementation
environment.  In most workflow software, multi-state approval
cycles are the norm.

Larry


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From tools-team-bounces@ietf.org  Tue Aug 31 18:42:18 2004
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From: Alex Rousskov <rousskov@measurement-factory.com>
To: Allison Mankin <mankin@psg.com>
Subject: Re: [Tools-team] Draft submission authentication 
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On Tue, 31 Aug 2004, Allison Mankin wrote:

> Hi, everyone,

Hi Allison,

 	It is nice to hear a fresh voice :-). Just one quick 
clarification regarding your statement below, if I may.

> - The IETF also has pretty formally decided that it cannot retain
>  old drafts, and so a tool can't change the actual repository policy
>  without getting into modifying the standards process.  But I do
>  think a cvs-like and diff-supporting tool could be cool and
>  important.

Do you think that archiving older versions until the latest draft 
version expires would violate the above formal decision? Or, as a 
minor variation, archiving all unexpired versions of a draft? 
Providing an online "what has changed since I last checked" interface 
would be very useful, and I wonder if current IETF policies can 
accommodate that?

Does anybody know where is the non-archival policy for drafts formally 
documented?

Thanks,

Alex.

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Date: Tue, 31 Aug 2004 16:38:33 -0600 (MDT)
From: Alex Rousskov <rousskov@measurement-factory.com>
To: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] WG draft work authorization
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On Tue, 31 Aug 2004, Larry Masinter wrote:

> I think we should rank requirements by their importance and utility,

On a "toolset MUST/SHOULD/MAY support" scale, IMO, the rank of the 
accept-draft-submissions-before-work-approval mode is a MAY. The rank 
of the approve-work-then-accept-submissions mode is a MUST.

What ranks would you assign?

Thanks,

Alex.

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Hi Allison,

	And welcome back :-)

	Good input, below.  Some comments also:

Allison Mankin wrote:

> Hi, everyone,
> 
> I'm reading the mailing list carefully now that I'm back from my 
> way-too-disconnected vacation, and liking the discussion.
> 
> But I want to point out a few things.  They're mostly related to
> the last day of messages.
> 
> - Remember IETF has decided things such as the requirement for 
>   the IPR statement on the drafts, so the Tools team/tool interface
>   isn't in the position to re-think that consensus.

Ack.

> - The IETF also has pretty formally decided that it cannot retain
>   old drafts, and so a tool can't change the actual repository policy
>   without getting into modifying the standards process.  But I do
>   think a cvs-like and diff-supporting tool could be cool and
>   important.  

Yes. I realise that keeping the official repository as-is but setting
up a cvs-like and diff-supporting tool may be walking dangerously 
close to the line here.  But as doing diffs is infeasible if you don't
have the previous version, and having a line of diffs will let you 
reconstruct expired drafts, we may need IESG sanction to set up 
such a mechanism, even if we don't change the working of the regular
draft repository.

> - Some things IETF hasn't formally decided, but a Tool framework
>   might formalize by accident:  "membership" registration is an
>   example.  Currently even chairs don't have to be consistent in what
>   email address they use for the very weak email-address authentication
>   we use for them.   To the extent that we introduce authentication
>   and identity, they will be a significant change in the IETF,
>   where the only membership required is joining any mailing list.  There've
>   been earlier parts of the thread that have talked about the several
>   authors verifying submission, and things like that.  I think the farthest
>   this team could go on identity in the IETF as it exists now is to 
>   authenticate chairs and editors (they are* covered by ISOC's liability
>   insurance).  That's all you are talking about in the recent notes, but
>   just to be aware, because the same tool is for all the i-ds,
>   and more than half are non-working-group.

Yes.  I'd prefer all our authorization verification tools to be such
that they left no permanent actor registry - which is one reason I
like using mail roundtrip verification - it doesn't require any
registry.
 
> - I don't know if this has come up during phone calls:  
>   There's a requirement for a fairly simple i-d submission tool to
>   offload mail-based submission as early as possible because of the
>   increasing loss patterns due to anti-spam tools interacting with 
>   varied types of submissions.  The detection of lost submissions has
>   not been perfect or always timely, and several working groups have
>   been quite badly affected by these problems.
> 
>   So if there are some harder to settle parts of the requirements,
>   if it's possible to put them in a second phase, that might be
>   desireable.

Ok. I take that as a gentle way to ask us to speed this up, rather
urgently :-)

> Allison

Now here:

> P.S. about post-approval:  some working groups have been editor-driven
>      or laissez faire so that the 00 is submitted and the working group
>      and chair have not been well aware.  It used to be more common; 
>      there were problem working group chairs in CCAMP to give you one
>      example where you can see a huge number of i-ds due to this
>      phenomenon.

I wonder if there's a misunderstanding here - we're not even considering
sanctioning a -00 that has been posted without proper approval - when we
talk about post-approval, it's the case where a draft which has been 
properly accepted by the WG as a WG draft is submitted, an approval request
is sent to the chair, and the chair OK's it -- as opposed to the case where
the chair registers approval before the sumbission is done, and no 
additional approval request needs to be sent.

If I've misunderstood and mistakenly thought there might be a 
misunderstanding at your end, I apologise :-)  and instead wonder if
you might clarify.

	Henrik




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Date: Tue, 31 Aug 2004 16:22:23 -0700
From: Larry Masinter <LMM@acm.org>
Subject: RE: [Tools-team] WG draft work authorization
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> > I think we should rank requirements by their importance and utility,
> 
> On a "toolset MUST/SHOULD/MAY support" scale, IMO, the rank of the 
> accept-draft-submissions-before-work-approval mode is a MAY. The rank 
> of the approve-work-then-accept-submissions mode is a MUST.
> 
> What ranks would you assign?

Between 
  accept-draft-submission-before-work-approval
and
  approve-work-then-accept-submission

the tool MUST support one or the other of these,
consistently. It MAY support both. It MAY support
more complex modes of interaction, e.g., a WG
chair asking to review the submission itself
before approving it. 

It SHOULD have enforcable mechanisms for verification
of email address, and the draft syntax validation SHOULD
check to make sure the email address of the submitter
is listed in the draft itself.

Larry





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From tools-team-bounces@ietf.org  Tue Aug 31 19:54:54 2004
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Alex,


> On Tue, 31 Aug 2004, Allison Mankin wrote:
> 
> > Hi, everyone,
> 
> Hi Allison,
> 
>  	It is nice to hear a fresh voice :-). Just one quick 
> clarification regarding your statement below, if I may.
> 
> > - The IETF also has pretty formally decided that it cannot retain
> >  old drafts, and so a tool can't change the actual repository policy
> >  without getting into modifying the standards process.  But I do
> >  think a cvs-like and diff-supporting tool could be cool and
> >  important.
> 
> Do you think that archiving older versions until the latest draft 
> version expires would violate the above formal decision? Or, as a 
> minor variation, archiving all unexpired versions of a draft? 
> Providing an online "what has changed since I last checked" interface 
> would be very useful, and I wonder if current IETF policies can 
> accommodate that?

I like the idea of a working set, but I'm not sure of the upshot...

One idea would be for IESG (with input from the team) to propose 
the idea in one of the process experiment documents (draft-klensin-july14).  
The usefulness for working groups  would ground the discussion.

> 
> Does anybody know where is the non-archival policy for drafts formally 
> documented?

What I've seen happen with this question is citation of the section on
internet-drafts in RFC 2026, which fairly strongly implies no archiving 
because of the very specific way it treats i-d citation and because of its
description of expiration.

So it isn't formally *prohibited, but an IETF archive is impossible in the
sense that the IETF policy defines i-ds as necessarily shortlived. 

> 
> Thanks,
> 
> Alex.


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From tools-team-bounces@ietf.org  Tue Aug 31 22:33:36 2004
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Subject: Re: [Tools-team] Draft submission authentication 
In-Reply-To: Message from Henrik Levkowetz <henrik@levkowetz.com> 
	of "Wed, 01 Sep 2004 01:12:34 +0200." <413505E2.70005@levkowetz.com> 
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> 
> 	And welcome back :-)

Thanks!

> 
> Ack.
> 
> > - The IETF also has pretty formally decided that it cannot retain
> >   old drafts, and so a tool can't change the actual repository policy
> >   without getting into modifying the standards process.  But I do
> >   think a cvs-like and diff-supporting tool could be cool and
> >   important.  
> 
> Yes. I realise that keeping the official repository as-is but setting
> up a cvs-like and diff-supporting tool may be walking dangerously 
> close to the line here.  But as doing diffs is infeasible if you don't
> have the previous version, and having a line of diffs will let you 
> reconstruct expired drafts, we may need IESG sanction to set up 
> such a mechanism, even if we don't change the working of the regular
> draft repository.

I do see that.  So my suggestion to Alex in my response to him was to
have an explicit experimental process, using the "July 14" approach,
acknowledging that there's a partial archive involved.

> 
> > - Some things IETF hasn't formally decided, but a Tool framework
> >   might formalize by accident:  "membership" registration is an
> >   example.  Currently even chairs don't have to be consistent in what
> >   email address they use for the very weak email-address authentication
> >   we use for them.   To the extent that we introduce authentication
> >   and identity, they will be a significant change in the IETF,
> >   where the only membership required is joining any mailing list.  There've
> >   been earlier parts of the thread that have talked about the several
> >   authors verifying submission, and things like that.  I think the farthest
> >   this team could go on identity in the IETF as it exists now is to 
> >   authenticate chairs and editors (they are* covered by ISOC's liability
> >   insurance).  That's all you are talking about in the recent notes, but
> >   just to be aware, because the same tool is for all the i-ds,
> >   and more than half are non-working-group.
> 
> Yes.  I'd prefer all our authorization verification tools to be such
> that they left no permanent actor registry - which is one reason I
> like using mail roundtrip verification - it doesn't require any
> registry.

Good.

>  
> > - I don't know if this has come up during phone calls:  
> >   There's a requirement for a fairly simple i-d submission tool to
> >   offload mail-based submission as early as possible because of the
> >   increasing loss patterns due to anti-spam tools interacting with 
> >   varied types of submissions.  The detection of lost submissions has
> >   not been perfect or always timely, and several working groups have
> >   been quite badly affected by these problems.
> > 
> >   So if there are some harder to settle parts of the requirements,
> >   if it's possible to put them in a second phase, that might be
> >   desireable.
> 
> Ok. I take that as a gentle way to ask us to speed this up, rather
> urgently :-)

:)

> 
> Now here:
> 
> > P.S. about post-approval:  some working groups have been editor-driven
> >      or laissez faire so that the 00 is submitted and the working group
> >      and chair have not been well aware.  It used to be more common; 
> >      there were problem working group chairs in CCAMP to give you one
> >      example where you can see a huge number of i-ds due to this
> >      phenomenon.
> 
> I wonder if there's a misunderstanding here - we're not even considering
> sanctioning a -00 that has been posted without proper approval - when we
> talk about post-approval, it's the case where a draft which has been 
> properly accepted by the WG as a WG draft is submitted, an approval request
> is sent to the chair, and the chair OK's it -- as opposed to the case where
> the chair registers approval before the sumbission is done, and no 
> additional approval request needs to be sent.
> 
> If I've misunderstood and mistakenly thought there might be a 
> misunderstanding at your end, I apologise :-)  and instead wonder if
> you might clarify.
> 
I didn't mean to say you were sanctioning unapproved -00's, but rather
I was pointing out that the current process/system has no checks on whether
the WG has adopted them (or that they're chartered).  If the WG Chair is not
careful/scrupulous, the system is in trouble.  IETF likes to add a lot of sunshine
to such situations, so I think what might be good to see is a WG tracker that 
tracks how individual drafts are adopted by the working group, verified by
the AD as within the charter (or added to the charter) and then approved 
as 00 items.  Currently may not even be documentation of the WG adoption.

Allison

P.P.S. I'm back, but now I'll be mainly offline again for the next few days...
for some travel for my day job.






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Hi, Henrik, all,

I just noticed that the tools-team archive is publically accessible.

http://www1.ietf.org/mail-archive/web/tools-team/current/maillist.html

Did you want this?  


Allison

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