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	(envelope-from rousskov@measurement-factory.com)
Date: Tue, 01 Mar 2005 21:23:51 -0700
To: "IETF TOOLS" <tools-team@ietf.org>
Subject: Re: [Tools-team] Minutes from the 23 Feb 2005 Telechat
References: <421CBF9B.3010100@levkowetz.com>
From: "Alex Rousskov" <rousskov@measurement-factory.com>
Organization: The Measurement Factory
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On Wed, 2005/02/23 (MST), <henrik@levkowetz.com> wrote:

>    * Alex:	Continue thinking about Draft Status Page
> 		Requirements.  Post new version before submission
> 		cut-off.
> 	New version posted (but hasn't been announced yet).  Some feed-
> 	back from the team on that document is desired before continuing
> 	work on the next version.

Minor correction: Version 01 was actually announced on February 22nd. I  
also CCed to the list when posing it on February 20th.

> 6. Next meeting:
>
>   Teleconference Wednesday 30 Feb, 17:00 GMT (same local time as today).

Is it time for a leap day or two this year? :-)

Alex.

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Alex Rousskov wrote:

> On Wed, 2005/02/23 (MST), <henrik@levkowetz.com> wrote:
>
>>    * Alex:    Continue thinking about Draft Status Page
>>         Requirements.  Post new version before submission
>>         cut-off.
>>     New version posted (but hasn't been announced yet).  Some feed-
>>     back from the team on that document is desired before continuing
>>     work on the next version.
>
>
> Minor correction: Version 01 was actually announced on February 22nd. 
> I  also CCed to the list when posing it on February 20th.

Ok, good.

>
>> 6. Next meeting:
>>
>>   Teleconference Wednesday 30 Feb, 17:00 GMT (same local time as today).
>
>
> Is it time for a leap day or two this year? :-)

*Blush*  What about having it on March 2nd instead?


    Henrik


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Subject: [Tools-team] Agenda for the 2 March 2005 Telechat
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Hi,

Here is the proposed agenda for today's meeting.  

---------------------------------------------------------

1. Agenda bashing

2. Comments on minutes from last teleconference.

3. Action item review.

   * Stas: 	Continue working on the Notification Service
		Requirements.

   * Bill:	Try to have a mocked-up XML feed available next week

   * Henrik:	Help with the mapping of notification elements to Atom

   * Henrik:	Continue working on the WG draft and agenda pages.
		Summarize status and comments to the list.  Put link
		to WG pages on the main IETF Tools site.

   * Donald:	(Not for this week, but noted here anyway:)
		Meet up with Marcia in Minneapolis and get feedback and
		possibly also some sample data to use as test input for
		a prototype implementation.

4. Any other business.

5. Action items for next week.

6. Next meeting:

  Informal meeting during the IETF week (discuss when)

  Teleconference Wednesday 16 March, 17:00 GMT (same local time as
  today).

---------------------------------------------------------
Connection details:

To join the call, dial +1-734-615-7474 and enter PIN 0151989.

One can also join the call by dialling:
 sip:session_0151989@edial.internet2.edu 
on a SIP-enabled voice communications client. 

If the SIP client cannot dial URLs, you can have the conference
system call you if you have the sip URL for your phone.  Go to
 https://edial.internet2.edu/call/0151989
and type in the URL to your phone, and follow the directions.




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Subject: [Tools-team] Prototype WG pages
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Here is the status of the Prototype WG pages which are available at
 http://tools.ietf.org/wg/ , and the planned features and features
requested by the WG chairs.  Comments and questions welcome.


Bugs:

	- The pages currently display links to charter, mailing list
	  subscription web page and archives.  All these are generated
	  based on a template, which makes the mailing list information
	  plain wrong for WGs which don't have lists on the ietf.org
	  servers.						FIXED

	- The pages are not listing drafts according to the true
	  WG-draft state.  Needs rewrite of part of script, and new
	  scripts for meta-information.				FIXED

	- iesg and iab are erroneously listed as workgroups	FIXED

Planned Features:

	+ Import and display the names and obfuscated email addresses
	  of the WG chairs					CODED

	  (I have this running for mip4, but want to change how I store
	  meta-data, so haven't distributed this to all WGs yet)

	+ Make ietf-62 agendas editable by the chairs. (Requires a
	  password which will be generated and sent to the chair's
	  email address on request.)				STARTED

	  (Code to send password to chairs is in place, but not the
	  editing part)

	+ As soon as there is an IETF-62 agenda page, produce a massaged
	  version of this which points to the editable agenda pages and
	  otherwise fulfils Thomas' requirements for a
	  one-stop-shopping version of the IETF agenda, with html-links
	  to drafts etc.
	  (planned for today)

	+ Add a scan for drafts related to a workgroup based on the
	  filename (should contain -<wgname>- but not be a wg draft)
	  and add these to the WG pages as 'related individual drafts'

	+ Add prototype RSS feeds to the draft pages once specified
	  in Stas' draft

	+ Add more detailed information on the RFC Ed Queue state

	+ Add historic information for draft -- WG relationship

Wg Chairs Requests:

	+ Import meeting minutes from earlier IETFs, and display them
	  in the same manner as the agenda pages

	+ Make the pages static, not script-generated, so that a
	  (shallow) snapshot can be take and used off-line

	+ Add ability for chairs to put a "WGLC" (Working Group Last
	  Call)
	  flag on a draft

	+ Add links to liaison statements

	+ Better description of the individual draft states 
	  (Active, Expired, IESG Processing, etc.)

	+ Ability to add a link to supplemental WG pages

	+ Rsync support


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Subject: Re: [Tools-team] Prototype WG pages
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On Wed, 2005/03/02 (MST), <henrik@levkowetz.com> wrote:

> Wg Chairs Requests:
>
> 	+ Make the pages static, not script-generated, so that a
> 	  (shallow) snapshot can be take and used off-line

I do not understand why one cannot take a snapshot of script-generated  
pages with something like wget. Can you clarify the problem, please?

> 	+ Add ability for chairs to put a "WGLC" (Working Group Last
> 	  Call) flag on a draft

Sounds like a job for a different/separate "WG event generation" tool to  
me. That tool can/should be linked from WG pages, of course.

> 	+ Rsync support

Would not wget be sufficient? I think it has options to enable rsync-like  
behavior. What is the motivation here?

Thank you,

Alex.

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Subject: [Tools-team] Minutes from the 2 March 2005 Telechat
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Hi,

Here are the minutes from today's meeting.  

---------------------------------------------------------

0. Present: Henrik, Stas, Donald, Alex

1. Agenda bashing

	Nothing

2. Comments on minutes from last teleconference.

	Alex

3. Action item review.

   * Stas: 	Continue working on the Notification Service
		Requirements.
	not yet

   * Bill:	Try to have a mocked-up XML feed available next week
	-

   * Henrik:	Help with the mapping of notification elements to Atom
	-

   * Henrik:	Continue working on the WG draft and agenda pages.
		Summarize status and comments to the list.  Put link
		to WG pages on the main IETF Tools site.

	WG pages have been refined, and comments received from the
	WG chairs, as summarised in a separate posting.  We went over
	the comments from Alex; response also on the list.

   * Donald:	(Not for this week, but noted here anyway:)
		Meet up with Marcia in Minneapolis and get feedback and
		possibly also some sample data to use as test input for
		a prototype implementation.
	n/a

4. Any other business.

	Stas took up the issue of how it is determined that a draft
	is a WG draft or not - most people rely on the name, which is
	good if that is consistently applied, but formally it is the
	meta-data in the secretariat database which is the correct
	indication - this would also be fine if it was generally
	understood; but the reality is that some people rely on the
	name, while others know that it's not always correct, which
	is worse than both the alternative.  Stas will send a note
	on this to the list, and we will try to form a team consensus
	on the preferred handling, and suggest that more widely.

5. Action items for next week.

   * Stas: 	Continue working on the Notification Service
		Requirements.

   * Bill:	Try to have a mocked-up XML feed available next week??

   * Henrik:	Help with the mapping of notification elements to Atom

   * Henrik:	Continue working on the WG draft and agenda pages.

   * Donald:	Meet up with Marcia in Minneapolis and get feedback and
		possibly also some sample data to use as test input for
		a prototype implementation.

6. Next meeting:

  Informal meeting during the IETF week: Thursday lunch, meet
  in the lobby, close to the escalators.

  Teleconference Wednesday 16 March, 17:00 GMT (same local time as
  today).

---------------------------------------------------------
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Subject: Re: [Tools-team] Prototype WG pages
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on 2005-03-02 5:51 pm Alex Rousskov said the following:
> On Wed, 2005/03/02 (MST), <henrik@levkowetz.com> wrote:
> 
>> Wg Chairs Requests:
>>
>> 	+ Make the pages static, not script-generated, so that a
>> 	  (shallow) snapshot can be take and used off-line
> 
> I do not understand why one cannot take a snapshot of script-generated  
> pages with something like wget. Can you clarify the problem, please?

The request if for snapshots to be available; server load considerations
indicate static pages would be better. 

>> 	+ Add ability for chairs to put a "WGLC" (Working Group Last
>> 	  Call) flag on a draft
> 
> Sounds like a job for a different/separate "WG event generation" tool to  
> me. That tool can/should be linked from WG pages, of course.

Yes, agreed that's a better alternative.  One temporary option might
be to parse the WG list feeds for WG last calls.  Will reconsider the
options when I get to the point of possibly implementing this.

>> 	+ Rsync support
> 
> Would not wget be sufficient? I think it has options to enable rsync-like  
> behavior. What is the motivation here?

2 points (as made during the conf.call):  1) Rsync is a better and
faster protocol for this, and 2) wget would not replicate the meta-
data which is available for each WG unless added effort was made to
put in links to all the meta-data on the web-pages.


	Henrik




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To: tools-team@ietf.org
From: stanislav shalunov <shalunov@internet2.edu>
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As discussed on the call today, here's a draft of a message to be sent
to the general IETF list.

To: ietf@ietf.org
CC: tools-team@ietf.org

Context: The IETF Tools team works on requirements for various
automated tools for the IETF.  Many of the tools have to deal with
internet-drafts; in these cases, the information whether an
internet-draft is a working group draft or a personal draft is
important.  The mechanism by which such information is kept thus needs
to be known to the tools and, correspondingly, reflected in the
requirements.

There appear to be three ways of keeping the information about
internet-draft status:

1. Internet-draft name: working group internet-drafts are called
   "draft-ietf-*", while personal drafts do not match this pattern.
   For a working group internet-draft, the third component of the file
   name is the working group abbreviation.  When a personal
   internet-draft becomes a working group item, or when a working
   group item is no longer one, or when an internet-draft changes the
   working group, the internet-draft gets republished under a new
   name.

2. Metadata kept separately: the file name has nothing to do with the
   status, which is kept separately.  The file name is stable and
   never changes (other than the version number).  The working group
   status is prominently indicated by all tools (in announcement
   subject lines, etc.).

3. Current situation: technically, (2) (however, name stability isn't
   enforced or actively encouraged).  Informally, (1) for most working
   groups.  Many (most?) participants infer (1).  Tools penalize
   non-"draft-ietf-*" working group internet-drafts by making their
   working group status less prominent.

For the purposes of specifying the requirements for tool development,
it is necessary to know which way to keep the information.  It is
rather obvious that (1) and (2) are both vastly preferable to (3).
The choice between (1) and (2) is less clear.

Advantages of (1):

* simpler;

* matches existing expectations of most participants;

* makes working group status automatically prominent.

Advantages of (2):

* cleaner;

* allows to track document history better and easier.

It appear that the Tools team has a slight preference of (1) in favor
of (2) because of the existing convention (but (2) perfectly workable;
it would simply require a bit of an education effort).  However, (3)
appears so much inferior to either (1) or (2) that proponents of (1)
and (2) would both be reasonably expected to be willing to compromise
so that (3) is avoided.

What is the way to keeping the status that the Tools team should use
in the requirements for the tools?

-- 
Stanislav Shalunov		http://www.internet2.edu/~shalunov/

This message is designed to be viewed upside down.

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From: Henrik Levkowetz <henrik@levkowetz.com>
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To: stanislav shalunov <shalunov@internet2.edu>
Subject: Re: [Tools-team] indication of internet-draft status
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Looks pretty good to me. Suggestions inline.

	Henrik

On 2005-03-02 7:44 pm stanislav shalunov said the following:
> As discussed on the call today, here's a draft of a message to be sent
> to the general IETF list.
> 
> To: ietf@ietf.org
> CC: tools-team@ietf.org

Probably better:
 CC: tools-discuss@ietf.org

> Context: The IETF Tools team works on requirements for various
> automated tools for the IETF.  Many of the tools have to deal with
> internet-drafts; in these cases, the information whether an
> internet-draft is a working group draft or a personal draft is
> important.  The mechanism by which such information is kept thus needs
> to be known to the tools and, correspondingly, reflected in the
> requirements.
> 
> There appear to be three ways of keeping the information about
> internet-draft status:

s/three ways/at least three conceivable ways/

> 1. Internet-draft name: working group internet-drafts are called
>    "draft-ietf-*", while personal drafts do not match this pattern.
>    For a working group internet-draft, the third component of the file
>    name is the working group abbreviation.  When a personal
>    internet-draft becomes a working group item, or when a working
>    group item is no longer one, or when an internet-draft changes the
>    working group, the internet-draft gets republished under a new
>    name.

First line above:
s/are called/are strictly named/

Last line:
s/name./name, without exemption. (This could be automated, which would
also ensure that the meta-information of which new draft replaces the
previous one would be consistently and reliably captured)/


> 2. Metadata kept separately: the file name has nothing to do with the
>    status, which is kept separately.  The file name is stable and
>    never changes (other than the version number).  The working group
>    status is prominently indicated by all tools (in announcement
>    subject lines, etc.).
> 
> 3. Current situation: technically, (2) (however, name stability isn't
>    enforced or actively encouraged).  Informally, (1) for most working
>    groups.  Many (most?) participants infer (1).  Tools penalize
>    non-"draft-ietf-*" working group internet-drafts by making their
>    working group status less prominent.
> 
> For the purposes of specifying the requirements for tool development,
> it is necessary to know which way to keep the information.  It is
> rather obvious that (1) and (2) are both vastly preferable to (3).
> The choice between (1) and (2) is less clear.
> 
> Advantages of (1):
> 
> * simpler;
> 
> * matches existing expectations of most participants;
> 
> * makes working group status automatically prominent.
> 
> Advantages of (2):
> 
> * cleaner;
> 
> * allows to track document history better and easier.

s/allows to track/allows tracking of/

> It appear that the Tools team has a slight preference of (1) in favor
> of (2) because of the existing convention (but (2) perfectly workable;
> it would simply require a bit of an education effort).  However, (3)
> appears so much inferior to either (1) or (2) that proponents of (1)
> and (2) would both be reasonably expected to be willing to compromise
> so that (3) is avoided.

s/but (2) perfectly/but (2) is perfectly/

> What is the way to keeping the status that the Tools team should use
> in the requirements for the tools?

Maybe rather:

 With this we would like to raise the question of which way of keeping 
 the status the Tools team should use in the requirements for the tools
 it is specifying ?




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_______________________________________________
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--===============1440131958==--



From tools-team-bounces@ietf.org  Wed Mar  2 14:30:28 2005
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To: tools-team@ietf.org
Subject: Re: [Tools-team] indication of internet-draft status
References: <86u0ntevlw.fsf@abel.internet2.edu>
	<42260FC8.4090103@levkowetz.com>
From: stanislav shalunov <shalunov@internet2.edu>
Date: 02 Mar 2005 14:27:33 -0500
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Henrik Levkowetz <henrik@levkowetz.com> writes:

> Looks pretty good to me. Suggestions inline.

New version with suggestions included for easier reading:

To: ietf@ietf.org
CC: tools-discuss@ietf.org

Context: The IETF Tools team works on requirements for various
automated tools for the IETF.  Many of the tools have to deal with
internet-drafts; in these cases, the information whether an
internet-draft is a working group draft or a personal draft is
important.  The mechanism by which such information is kept thus needs
to be known to the tools and, correspondingly, reflected in the
requirements.

There appear to be at least three conceivable ways of keeping the
information about internet-draft status:

1. Internet-draft name: working group internet-drafts are always named
   "draft-ietf-*", while personal drafts do not match this pattern.
   For a working group internet-draft, the third component of the file
   name is the working group abbreviation.  When a personal
   internet-draft becomes a working group item, or when a working
   group item is no longer one, or when an internet-draft changes the
   working group, the internet-draft gets republished under a new
   name, without exception.  (This could be automated in a way that
   would ensure that name history is consistently and reliably
   captured.)

2. Metadata kept separately: the file name has nothing to do with the
   status, which is kept separately.  The file name is stable and
   never changes (other than the version number).  The working group
   status is prominently indicated by all tools (in announcement
   subject lines, etc.).

3. Current situation: technically, (2) (however, name stability isn't
   enforced or actively encouraged).  Informally, (1) for most working
   groups.  Many (most?) participants infer (1).  Tools penalize
   non-"draft-ietf-*" working group internet-drafts by making their
   working group status less prominent.

For the purposes of specifying the requirements for tool development,
it is necessary to know which way to keep the information.  It is
rather obvious that (1) and (2) are both vastly preferable to (3).
The choice between (1) and (2) is less clear.

Advantages of (1):

* simpler;

* matches existing expectations of most participants;

* makes working group status automatically prominent.

Advantages of (2):

* cleaner;

* allows tracking of document history better and easier.

It appears that the Tools team has a slight preference of (1) in favor
of (2) because of the existing convention (but (2) is perfectly
workable; it would simply require a bit of an education effort).
However, (3) appears so much inferior to either (1) or (2) that
proponents of (1) and (2) would both be reasonably expected to be
willing to compromise so that (3) is avoided.

With this in mind, we would like to raise the question: Which way of
keeping the status the Tools team should use in the requirements for
the tools it is specifying?

-- 
Stanislav Shalunov		http://www.internet2.edu/~shalunov/

Sex is the mathematics urge sublimated.                 -- M. C. Reed.

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Date: Wed, 02 Mar 2005 11:40:36 -0800
From: Larry Masinter <LMM@acm.org>
To: tools-team@ietf.org, "'IETF TOOLS discussion'" <tools-discuss@ietf.org>
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A discussion on the uri@w3.org mailing list, discussing
an internet draft I'm working on, raised the question:

What are the mechanics and infrastructure of @ietf.org
mailing lists? Who manages them? How do you get one? What
is the policy for granting and maintaining them? How do we
do spam-prevention for open mailing lists? Should we
offer some other technology (BBS, TWiki, etc.) for
public review?

This is in the case of establishing an IANA-maintained
registry, and supporting the "mailing-list review"
process; there are a number of lists already set up
or in process for public review of registered values.

I wonder if this topic is something that the Tools
team would take on.

Larry



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Hi Larry:

Have you tried the Secretariat's Email List Request Tool 
(https://datatracker.ietf.org/public/request_list.cgi)?  It is a Web-based 
tool for requesting that an e-mail list be hosted at the ietf.org 
domain.  The tool allows the user to enter all of the information required 
by the Secretariat to create or move an e-mail list, and to request and 
obtain approval for the e-mail list, if required.

The tool is accessible from the Working Group Chairs Web Page 
(http://www.ietf.org/IESG/wgchairs.html).  We made the tool available to 
the working group chairs in May 2004, and people have been using it to 
request mailing lists ever since that time.

Regards,

Barbara
--------------------------------------------------------------------------
At 02:40 PM 3/2/2005, you wrote:
>A discussion on the uri@w3.org mailing list, discussing
>an internet draft I'm working on, raised the question:
>
>What are the mechanics and infrastructure of @ietf.org
>mailing lists? Who manages them? How do you get one? What
>is the policy for granting and maintaining them? How do we
>do spam-prevention for open mailing lists? Should we
>offer some other technology (BBS, TWiki, etc.) for
>public review?
>
>This is in the case of establishing an IANA-maintained
>registry, and supporting the "mailing-list review"
>process; there are a number of lists already set up
>or in process for public review of registered values.
>
>I wonder if this topic is something that the Tools
>team would take on.
>
>Larry
>
>
>
>_______________________________________________
>Tools-team mailing list
>Tools-team@ietf.org
>https://www1.ietf.org/mailman/listinfo/tools-team

------------------------------------------------
Barbara B. Fuller
Acting Executive Director
Internet Engineering Task Force

Natick, Massachusetts Office:

Phone: +1-508-650-4020
Fax:     +1-508-650-4639

Reston, Virginia Office:

Phone: +1-703-620-9053
Fax:     +1-703-620-9071 


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Hi,

    I should have copied the tools-team list when I sent the attached
notification, but I'm afraid I was a bit too tired after some hectic
last-night scripting...

You've probably seen it on the ietf-announce list by now, but just in
case you haven't, herewith the notification.


	Henrik

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Two prototypes of new tools for the IETF community are now available from
the Tools-team website, http://tools.ietf.org/ : 

    1. Workgroup agenda pages with embedded html links to all drafts and URLs
    referred to in the agendas: http://tools.ietf.org/agenda/62/

    2. Workgroup status pages showing the current status of the drafts
    belonging to a workgroup: http://tools.ietf.org/wg/

There are links from the html-ized agenda page to both the html-ized WG
agendas and to the WG status pages, and links from the WG status pages to the
WG agendas.

As these are prototypes, they are not expected to be perfect or complete,
but they are expected to be useful to the community as-is, and comments
on functionality, missing features and bugs are welcome!

Comments will be taken as input to specification of full-fledged versions
of similar tools, and may also be fed back into the prototypes.


	Henrik

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>  Informal meeting during the IETF week: Thursday lunch, meet
>  in the lobby, close to the escalators.

Stas reminded me of this but I ended up with a work conference
call that I had to go to.  I may not be able to make next Wednesday's
call, due to a meeting in DC - sorry :-(

  Bill

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on 2005-03-10 11:57 am Bill Fenner said the following:
>>  Informal meeting during the IETF week: Thursday lunch, meet
>>  in the lobby, close to the escalators.
> 
> Stas reminded me of this but I ended up with a work conference
> call that I had to go to.  

Too bad, but these things happens.

> I may not be able to make next Wednesday's
> call, due to a meeting in DC - sorry :-(

Ok, good to know.  Hope the meeting is good :-)


	Henrik

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From: Henrik Levkowetz <henrik@levkowetz.com>
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Subject: [Tools-team] Agenda for the 16 March 2005 Telechat
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Hi,

Here is the proposed agenda for today's meeting.  

---------------------------------------------------------

1. Agenda bashing

2. Comments on minutes from last teleconference.

3. Review of secretariat comments on draft submission tool

4. Action item review.

   * Stas: 	Continue working on the Notification Service
		Requirements.

   * Bill:	Try to have a mocked-up XML feed available next week??

   * Henrik:	Help with the mapping of notification elements to Atom

   * Henrik:	Continue working on the WG draft and agenda pages.

   * Donald:	Meet up with Marcia in Minneapolis and get feedback and
		possibly also some sample data to use as test input for
		a prototype implementation.

5. Any other business.

6. Action items for next week.

7. Next meeting:

  Teleconference Wednesday 23 March, 17:00 GMT (same local time as
  today).

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From: Henrik Levkowetz <henrik@levkowetz.com>
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Subject: [Tools-team] Secretariat Comments on
	draft-ietf-tools-draft-submission-07
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Hi,

    As I've mentioned earlier, we've received comments from the
secretariat on the draft, and on Harald's request I met up with
Barbara and Mike in Minneapolis to go over their comments.  You'll
find their comments, with my initial responses below, with added
annotations from the meetings inline.


	Henrik

-------------------------------------------------------------------

>>Comments on "Requirements for IETF Draft Submission Toolset"
>>draft-ietf-tools-draft-submission-07
>>1. Section 3, "Scope"
>>Notification and expiration/archiving of old draft versions may be out
>>scope for this toolset.  However, the toolset must be compatible with the
>>Secretariat's tools for sending notifications and creating tombstones.
>
>Agreed.

Ok

>>2. Section 4, "Notation and Terminology"
>>WG draft:  All drafts that are WG drafts begin with "draft-ietf."  However,
>>not all drafts that begin with "draft-ietf" are working group drafts.  (Also
>>see comment #6b.)
>
>The usage of this definition within the requirements document means that
>the document does not require that the tool recognize WG drafts on any other
>basis than the "draft-ietf-" prefix.  If you feel that it is necessary to
>use a more complex lookup or algorithm to recognize WG drafts, I think that
>would be OK; however I'm not sure that it would actually be necessary for
>this tool to have that ability.
>
>Maybe it would be better to use some other term than "WG Draft" here - maybe
>we should call it "A draft following the WG draft naming convention" ...
>although that is maybe a bit long ,:-)

Agreed to try to find another expression than "WG drafts" for drafts which
are named "draft-ietf-", and update the document accordingly.

>>3. Section 6, "Overall Toolset Operation"
>>(a) Manual adjustment and posting
>>It is not clear why manual adjustment of meta-data and manual posting are
>>linked.  That is, why is it *mandatory* that manual adjustment of meta-data
>>be followed by manual posting by the Secretariat?  The option to post
>>manually should always be available.  However, the option to adjust metadata
>>and post automatically should also be available.
>
>Ok, if this is not clear then it needs more explanation in the draft; but
>if I briefly try to explain how we have been thinking, then maybe we can see
>if this requirement makes sense or not.  Below:
>
>>If the submitter finds an error in the extraction process, i.e., the
>>meta-data are stated accurately in the draft but the extracted meta-data are
>>incorrect, then the author should be able to correct the errors in the
>>extracted meta-data, compare the extracted meta-data to the meta-data in the
>>draft, and proceed with the submission when both are accurate and identical.
>>If the submitter believes that the extraction process is not functioning
>>properly, then the submitter should send a bug report to the Secretariat.
>>(Also see comments #10 and #11.)
>
>Ok, so we have different cases cases:
>
>1. The meta-data extraction works correctly.  In this case, it would be wrong
>   for the tool to permit any changes to the meta-data; as any such changes
>   would be undesirable, as the meta-data in the draft and the extracted meta-
>   data should be in agreement.  So
>
>     a) The data in the draft are correct, the meta-data is correct, no
>        changes should be needed.
>
>     b) The data in the draft are incorrect.  The submitter should correct
>         the draft and return to submit the corrected draft, with correct
>         meta-information, which will be extracted correctly.  Permitting
>         manual changes to the extracted meta-information instead of
>         requiring re-submission of a corrected draft would be less
>         desirable, as the draft would then quite unnecessarily contain
>         incorrect information.
>
>2. The meta-data extraction does not work correctly.  This is a bug and needs
>   fixing, and should be bug-reported.  In this case, we have 2 possibilities:
>
>     a) Until the extraction bug is fixed, drafts that cannot be handled
>         correctly by automatic automatic submission has to be forwarded 
> by the
>         tool for manual handling (as a human will be able to extract the
>         meta-information correctly even if the tool cannot do it yet)
>
>   or
>
>     b) We can permit automated posting; but in order to permit automated
>        posting, we need to i) accept modification of extracted meta-data
>         and ii) remove the requirement that extracted meta-data match what
>         is in the draft.
>
>         We see both of these as undesirable, because it opens the door to
>         mismatching meta-information between data-base and drafts.
>         It also permits wilful mis-representation, which is not a problem for
>         genuine IETF submitters, but makes it possible to mis-use the tool in
>         a manner similar to Wiki Spam: if it is possible to get around the
>         various checks in the automated tool, it is possible to post spam
>         ("Advertisements") much more easily, for people who have no 
> interest in
>         the IETF, but are willing to do anything to get out their message.
>         This is not a problem when postings pass through human hands, but 
> with
>         a fully automated tool we have to consider this possibility, and
>         preferably arrange things so that it doesn't become a problem.
>
>>(NOTE: If the submitter finds an error in the meta-data as stated in the
>>draft itself, then the submitter should cancel the submission, correct the
>>error, and resubmit.
>
>Agreed, this makes sense and is what we also had in mind.
>
>>The Secretariat staff rarely corrects errors in
>>meta-data within a draft.  If a filename, or version number, or author's name
>>is incorrect, then the Secretariat normally asks the submitter to correct the
>>error and resubmit the draft.  Only when (i) the error is minor, AND (ii) the
>>Secretariat staff is 100% certain that it is an error, AND (iii) it is crunch
>>time does the staff correct an error within a draft.)
>
>Makes sense to me!


This item took some time to resolve, but in the end it was accepted
that automatic submission should not be done if metadata was changed.
The tool needs to make clear that the secretariat will not accept meta-
data which is different than those given in the draft, so if the
extracted data needs tweaking, and there is no extraction error, the
data should be corrected in the draft, and the draft re-submitted.


>>(b) Hosting the toolset at an open-source-friendly project management site.
>>Should "toolset" be changed to "source code"?  It does not make sense for
>>the toolset to be hosted at such a site since the Secretariat will need to
>>modify the toolset from time to time to accommodate changes in procedure,
>>requests for new features, etc.
>
>Quite correct, the intention was to have the source code open, not to host the
>tool elsewhere.

Should be corrected in the docment.

>>4. Section 7, "Upload Page"
>>The Secretariat does not currently accept XML submissions.  The Secretariat
>>can move towards accepting XML submissions in the future.
>
>Yes.  The tools team see this as a policy decision, which has to be made by
>the IESG I believe, before it can be put into effect.

Agreed.  This goes to the IESG.

>>5. Section 8, "Check Action"
>>(a) The third paragraph states that "It is an error to submit a draft which
>>has neither plain text nor XML sources format (R68/a)."  The "/a" implies
>>that XML format will be included in the phase "a" development.  However,
>>Section 17, "Implementation Stages," states that development phase "a"
>>"focuses on plain text draft submission via the web interface."  Focusing
>>*only* on plain text draft submission in phase "a" seems appropriate.
>
>Yes, agreed, this was the intention.

Ok

>>(b) The third paragraph also states that "PDF- or PostScript-only drafts
>>cannot be posted without Secretariat involvement."  This statement is not
>>clear.  First of all, if "it is an error to submit a draft that has neither
>>plain text nor XML sources format," then PDF- or PS-only submissions are not
>>allowed, and such drafts cannot be posted with or without Secretariat
>>involvement.
>>The Secretariat currently does not accept "PDF- or PostScript-only" drafts.
>>A text version is *always* required.
>
>Ok.  This point was not clear to us.  The text should be corrected
>accordingly.

Ok. Correction needed.

>>Furthermore, the Secretariat currently
>>does not review PDF or PS submissions to ensure that they are identical to
>>the text version.  Rather, the staff posts them "as is."  If the rules
>>change, and PDF- or PS-only drafts are allowed, then they should be
>>auto-posted.  If PDF and PS drafts continue to be allowed as auxilliary
>>formats, AND if the procedures require that the content of these drafts is
>>identical to the content of the text versions, then the comparisons should be
>>automated as well.
>
>No objections, makes sense to me.

Ok.  Check if clarification needed.

>>6. Section 8.4, "Extraction"
>>(a) The first sentence states that "The toolset extracts meta-data from the
>>following stored draft formats: plain text, XML, and other."  If either (i) a
>>text version of a draft, or (ii) an XML version that can be converted to text
>>is always required, then why is it necessary to be able to extract data from
>>any format other than text?  Only if the rules change, e.g., if PDF- or
>>PS-only submissions are permitted, would it be necessary to provide this
>>feature.
>
>Correct.  One completely valid way of extracting the meta-data from the XML
>file would be to convert it to text and do the extraction there.  We don't
>want to *require* that it be done this way, however - it's just as fine from a
>requirement viewpoint to do extraction directly from XML.  Up to the
>implementor, really.

Ok.  Check if clarification needed.

>>(b) WG ID and WG flag: The word "tools" in
>>draft-ietf-tools-draft-submission-07 is not a WG ID.  The tools team is not a
>>working group.  The WG flag would be "False" for this document.
>
>Agreed.

Ok.  Check if clarification needed.

>>(c) creation date: Why is it necessary to note the "creation date"?  The
>>"submission date" is the date that is relevant in this process.  The
>>submission date is assigned by the system.  It is not extracted from the
>>draft.  (Also see comment #7)
>
>The idea is to have this part of the document meta-data be in agreement with
>the system's view of how long the document is valid.  Currently, there is no
>check on this, with the result that it is simply not possible to rely on the
>expiration date you see when you read a draft - and this is unfortunate...
>
>We should probably change the document to indicate that it's not really the
>creation date, but rather the Expiration date which is given in the draft
>which it is desirable to have in reasonable agreement with the system's
>view of expiration date.  I guess that one reason why it was expressed in
>terms of the creation date is that when one uses the xml2rfc tool to create
>a document, xml2rfc can calculate both dates for you based on the date when
>you generate the text version, so the expiration date indicated in the
>document is directly given by the creation date...

Ok.  Clarification needed in draft?

>>(d) expiration date: The expiration date is calculated by the system .  It
>>is not extracted from the draft.
>
>Ok.

Ok.

>>7. Section 8.5.1, "Absolute Requirements"
>>Item 7.  Once again, why are we concerned about when the draft was created?
>
>See above.
>
>>8. Section 8.5.4, "WG Approval"
>>WG chair approval is mandatory for posting of version 00 WG drafts.
>>Therefore, a mechanism for obtaining WG chair approval for posting of these
>>drafts should be included in this toolset.
>
>My personal viewpoint: Absolutely.

Ok.

>The team could not agree on exactly what the IETF requirements were on this
>point, if any, and has left this open to the implementor, to decide exactly
>how to implement this mechanism.
>
>>9. Section 9.1, "External Meta-Data"
>>(a) Submitter email address.  If the submitter is not a "lawful submitter,"
>>then why send the draft to the Secretariat?  What action would the
>>Secretariat take?  Currently, the Secretariat does not make decisions on the
>>the lawfulness of a submitter.  If the tool determines that a submitter is
>>not lawful based on rules established by the IESG, then the submission should
>>be rejected.
>
>Ok.  We believed that the secretariat verified (for non -00 drafts) that the
>submitter was either one of the authors, or one of the WG chairs or ADs.  If
>this is incorrect, the IESG will have to decide whether such a check should be
>done before this is incorporated in the tool.

Harald and Brian in the meeting indicated that they would like to not change
the rules for this at this point.  For now, there is no such concept as a
lawful submitter.  The draft needs to be updated, and this requirement removed
or described as a possible future enhancement.

>>(b) List of drafts obsoleted by this draft.  An RFC can be "obsoleted" by
>>another RFC.  However, an Internet-Draft cannot be "obsoleted" by another
>>Internet-Draft.  It can only be "replaced" by another Internet-Draft.  RFCs
>>are archival documents and exist in perpetuity.  Therefore, when its content
>>is no longer valid, an RFC can be declared "obsolete."  Internet-Drafts
>>(theoretically) have finite lifespans.  That is, an Internet-Draft that is no
>>longer valid disappears when it expires.  If an Internet-Draft is declared no
>>longer valid before it expires, then it can be "withdrawn" or 
>>"replaced."
>
>Right.  I believe this is just bad terminology in the draft - should probably
>be re-written to use "removed" and/or "replaced.

Ok.

>>(c) Indicating that an Internet-Draft replaces another Internet-Draft
>>should not be optional...it should be mandatory.  The submitter must indicate
>>if an Internet-Draft replaces another Internet-Draft.
>
>Agreed.

Ok.

>>10. Section 12, "Adjust Page"
>>If automated extraction fails to extract the correct information, then the
>>submitter should be allowed to adjust the meta-data, confirm that the data in
>>the draft now match the "adjusted" extracted meta-data, and automatically
>>post the draft.  If the submitter believes that the extraction process is not
>>functioning properly, then the submitter should send a bug report to the
>>Secretariat.
>
>No, we see this as undesirable.  We believe that it is better that the 
>submitter
>corrects the draft if the meta-information in the draft is incorrect, or
>submits a bug-report if the meta-information extraction does not work
>correctly; and in this case lets the tool forward the submission to the
>secretariat for manual verification of the corrected meta-data against the
>meta-data in the draft.

Accepted.

>>11. Section 13, "Post Manually Action"
>>The "post manually" action should always be available, and should be used
>>if the automated posting process is not functioning properly.  However, the
>>Secretariat does not make exceptions with respect to the posting of
>>Internet-Drafts.  If an Internet-Draft is non-compliant, then the staff
>>rejects it.  Therefore, if an Internet-Draft is non-compliant, then the
>>submitter should not attempt to circumvent rejection by sending the draft
>>directly to the Secretariat.  As long as the toolset is working, an
>>Internet-Draft can be posted automatically.  If the toolset is not working,
>>then all Internet-Drafts must be posted manually...and the Secretariat should
>>receive lots of bug reports!!
>
>Agreed.  This agrees with the intention of the requirements document, but may
>be insufficiently clearly stated there.

Ok.  Check if clarification needed in document.

>>12. Section 15, "Bypassing the Toolset"
>>One hopes that the number of "unusual" Internet-Drafts or the frequency of
>>"unusual" circumstances would be small.  The Secretariat will post manually
>>if the submitter requests the Secretariat to do so, or when automatic posting
>>fails.  However, if automatic posting fails because a draft is non-compliant,
>>then the Secretariat will not post the draft manually either.
>
>Again, agreed :-)

Ok.

>
>         Henrik


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It's getting close to 17:10 GMT, and I'm the only one on the call.
Which of course makes me wonder if I've made some fundamental mistake
in timing or whatnot ,;-)

Anyway, I'll wait till 17:10 GMT, and then disconnect if no one else
shows up.

	Henrik

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On Wed, 2005/03/16 (MST), <henrik@levkowetz.com> wrote:

> It's getting close to 17:10 GMT, and I'm the only one on the call.
> Which of course makes me wonder if I've made some fundamental mistake
> in timing or whatnot ,;-)
>
> Anyway, I'll wait till 17:10 GMT, and then disconnect if no one else
> shows up.

Henrik,

	I missed the call :-(. I have upgraded the OS on my workstation and
did not install the reminder program. My apologies.

Alex.


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I have a regular conflict now with the scheduled time, so
I haven't been making the phone calls.

I still follow the mailing list.

Larry
 


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On 03/16/2005 07:06 PM Alex Rousskov said the following:
> 	I missed the call :-(. I have upgraded the OS on my workstation and
> did not install the reminder program. My apologies.

Ok.  We'll catch up next week.  Stas and Donald also couldn't make
it, and I didn't check my mail just before the call so didn't notice
this until I'd sent my note.  Coincidences sometimes happen ,:-)


	Henrik

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Subject: [Tools-team] Agenda for the 23 March 2005 Telechat
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Hi,

Here is the proposed agenda for today's meeting.  

---------------------------------------------------------

1. Agenda bashing

2. Comments on minutes from last teleconference.

3. Review of secretariat comments on draft submission tool

4. Action item review.

   * Stas: 	Continue working on the Notification Service
		Requirements.

   * Bill:	Try to have a mocked-up XML feed available next week??

   * Henrik:	Help with the mapping of notification elements to Atom

   * Henrik:	Continue working on the WG draft and agenda pages.

   * Donald:	Meet up with Marcia in Minneapolis and get feedback and
		possibly also some sample data to use as test input for
		a prototype implementation.

5. Any other business.

6. Action items for next week.

7. Next meeting:

  Teleconference Wednesday 30 March, 17:00 GMT (same local time as
  today in the US, one hour later in Europe).

---------------------------------------------------------
Connection details:

To join the call, dial +1-734-615-7474 and enter PIN 0151989.

One can also join the call by dialling:
 sip:session_0151989@edial.internet2.edu 
on a SIP-enabled voice communications client. 

If the SIP client cannot dial URLs, you can have the conference
system call you if you have the sip URL for your phone.  Go to
 https://edial.internet2.edu/call/0151989
and type in the URL to your phone, and follow the directions.







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Subject: [Tools-team] Minutes from the 23 March 2005 Telechat
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Hi,

Here are the minutes from today's meeting.  

---------------------------------------------------------

0. Present: Bill, Henrik, Donald, Alex

1. Agenda bashing

	Skipping #.3 while Alex not here

	Bill has built an ad-hoc notification system for the proto
	advisor; would like a little bit of time in connection with
	this.  Added item 2.a.
	
2. Comments on minutes from last teleconference.

	None

2.a Notification system extension.

	The proto manager needed something more complex than what
	is currently in the event draft.  The notifications
	required are any document changes moving from either side
	of 'Publication Requested' to the other side.  Document
	can go from "ID Exists" to "AD:Evaluation" without
	explicitly landing in "Publication Requested".  We should
	not have a specific query just for this, but maybe go
	directly to something like Xquery, which is a very powerful
	query tool.

	Avri requested a similar tool for Area Review Teams, where
	event notifications should be triggered by a document entering
	IETF last call, and should be sent round-robin, randomly or
	in some other fashion to the area reviewers.  They should have
	the option of declining, in which case the notification should
	be sent to someone else.  This should probably not be part of
	the event notification tool itself, but would be built on
	events generated by the tool.

	Fred Baker would like to input document events trough the WG
	pages.  This points to us thinking in terms of defining a
	well-defined open interface to the tracker, so that event
	inputs can be received from other tools, not just from the
	tracker-specific human interface.

3. Review of secretariat comments on draft submission tool

	Most things seem clear.  Clarification on two issues:
	For the "lawful submitter" requirements, keep them in the
	draft as possible future enhancements, but not as active
	requirements on the tool.  Before they can go in, there has
	to be a policy decision to add such checks.  This does not
	affect the -00 draft checking.

	Use of the expression "WG drafts" as referring to drafts named
	draft-ietf-<wgname> is not quite correct, and a different
	expression is needed.  Alex suggested "Group drafts".

	Alex will go through the comments and update the draft to be
	clearer as needed, and do the few content changes needed.

4. Action item review.

   * Stas: 	Continue working on the Notification Service
		Requirements.
	-

   * Henrik:	Help with the mapping of notification elements to Atom

	Not Done.	

   * Henrik:	Continue working on the WG draft and agenda pages.

	Prototypes released Friday before IETF-62.  Well received.

   * Donald:	Meet up with Marcia in Minneapolis and get feedback and
		possibly also some sample data to use as test input for
		a prototype implementation.

	Donald got raw data from Marcia, from IETF-62, which is good
	but also presents some extra work before it can be useful,
	because it is not well structured or formatted.  There was also
	the realization that the Secretariat would benefit quite a bit
	from just having an interface which collected well-formed data
	for the scheduling process; so it makes sense to build such
	an interface before we have a prototype for the complete tool.

5. Any other business.

	Alex: Question on draft information draft: what is next step.
	==> Review of the draft.
	

6. Action items for next week.

   * All:	Review draft-ietf-tools-draft-info-01.txt - comments
		to the list.  Alex needs feedback before being able
		to continue work on this.

   * Stas: 	Continue working on the Notification Service
		Requirements.

   * Alex:	Do a new rev. of the draft submission draft early next
		week, based on the secretariat comments.  Questions to
		the list if there is anything which is not clear in
		the notes sent to the list last week.

   * Henrik:	Help with the mapping of notification elements to Atom

   * Henrik:	Continue working on the WG draft and agenda pages at
		a slower pace.

   * Donald:	Continue work on the scheduling tool prototype

7. Next meeting:

  Teleconference Wednesday 30 March, 17:00 GMT (same local time as
  today in the US, one hour later in Europe).

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Subject: [Tools-team] draft-ietf-tools-draft-info-01.txt
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Hi Alex,

    I've gone through the draft, and noted down some comments.

The draft text with comments inline are here:

http://ietf.levkowetz.com/tools/rfcmarkup/rfcmarkup.cgi?url=../../reviews/review-ietf-tools-draft-info-01.txt&comments=HENRIK

I've extracted the comments and included them below, too, but find
the webpage format more accessible...


	Henrik


---------------------------------------------------------------------


 HENRIK: In addition to the inline comments, there's one thing I miss:
 	A defined XML schema in some form (Relax-NG, by example, or
 	whatever) in which the information defined here has to be
        provided.


Section 3., para. 1:

    The document scope is a single Internet-Draft, including multiple
    versions and formats of the same draft.  Requirements cover
    submitted, posted, published, expired, and unknown personal or
    Working Group drafts.
 HENRIK: s/Requirements/The requirements/


Section 4., para. 1:

    The following terms are to be interpreted according to their
    definitions below.  [[XXX2: Should we just refer to
    draft-ietf-tools-draft-submission, which has the same definitions?
    --Alex]]
 HENRIK: Nope. There isn't that many of these, no problem repeating the
 	information here.
 
 HENRIK: I'd propose a simpler intro, something like:
     "Here follows definitions for some terms which are frequently used in
      this document."


Section 4., para. 2:
    posted draft: A draft accepted into public IETF draft repository and,
       hence, publicly available on IETF web site.
 HENRIK: s/IETF/the IETF/


Section 4., para. 6:
    WG draft: A draft which identifier (a.k.a.  filename) is known and
       starts with "draft-ietf-".
 HENRIK: Maybe s/A draft which/A draft for which the/  (if this definition
 	stays...)


Section 4., para. 7:
    individual draft: A draft other than a WG draft.
 HENRIK: Depending on what is actually meant, the above two definitions may
 	need changing.  However, more to the point may be that a grep
 	didn't find any of these terms later in the document ...


Section 5., para. 4:
 HENRIK: Maybe add these sources:
 	* IETF list of current and expired drafts:
 	  http://www.ietf.org/internet-drafts/all_id.txt: Provides draft
 	  name, version, date, status. Format: tab-separated text
 	* IETF index of active drafts:
 	  http://www.ietf.org/internet-drafts/1id-index.txt: Provides
 	  title, authors, date, name and wg for active drafts. Format:
 	  Free-form text.
 	* IETF abstracts from active drafts:
 	  http://www.ietf.org/internet-drafts/1id-abstracts.txt: Provides
 	  title, authors, date, name, abstract and wg for active drafts.
 	  Format: Free-form text.
 
    o  Henrik Levkowetz "Workgroup draft pages" [3]: Provides draft name,
       date, all draft versions, diffs, nits, various draft formats, and
       last call information.  Format: XHTML.


Section 5., para. 6:
 HENRIK: Better replace both of the above with the more comprehensive
 	resource at http://tools.ietf.org/wg/ now.
 
    o  Potaroo Internet Drafts
 		Repository [5]: Provides draft name,
       date, author names, WG name, abstract.  Includes expired drafts.
       Format: HTML.


Section 6., para. 7:
    In addition to the above information, a "notify me when this draft
    changes" functionality should eventually be supported.  It may also
    be useful to supplement the above data with a pointer to the "IESG
    draft discussion" tracking page, especially for drafts already
    submitted for publication.  Details of these features are outside of
    this document scope.
 HENRIK: Maybe it's not necessary to go into this as we're working on the
 	event notification draft currently


Section 6.1, para. 1:
    Draft identifier is a string that uniquely identifies any IETF draft
    regardless of version or status.  At the time of writing, draft name
    can be used as an identifier, but implementations must not rely on
    that being the case.  For example, future implementations may be able
    to keep the same identifier for a draft that changes ownership from
    individual to WG.
 HENRIK: Umm - a case could be made for that indeed being the same draft,
 	then...


Section 6.2, para. 8:
    o  "obsoletes X" or "renamed to Y" information
 HENRIK: "obsoletes X" is right if "X" is a draft - but there may be more
 	meta-information here:
 	* Obsoletes RFC NNNN (if approved and published)
 	* Updates RFC NNNN (if approved and published)
 
 HENRIK: add:  o Abstract


Section 6.2, para. 9:
    Draft metadata applies to the draft as a whole rather than specific
    draft version.  Nevertheless, it is based on the latest draft version
    and, hence, may change with draft revisions.  For example, the title
    may be extracted from the latest draft version.
 HENRIK: s/than specific/than a specific/


Section 6.2, para. 11:
    [[XXX3: If we explicitly list title, should we also list abstract?
    Moreover, should we list any fields that are meant-to-be extractable
    from the latest draft version? --Alex]]
 HENRIK: Abstract is already provided as meta-data in the 1id-abstract.txt
 	file, so it makes sense to include it.  As for other fields - we'd
 	have to do that on a case-by-case judgment, I think.  Any specific
 	ones you were thinking of?


Section 6.3, para. 0:
 HENRIK: There's more here:
 	Major status is either:
 	* Active
 	* Expired
 	* Published
 	* Replaced
 	* Withdrawn
 
 	In Active and Expired, there may also be a minor status (which may
 	have sub-states); one of these:
 	- AD Evaluation
 	- AD is watching
 	- Approved-announcement sent
 	- Approved-announcement to be sent
 	- DNP-waiting for AD note
 	- Dead
 	- Expert Review
 	- IESG Evaluation
 	- In Last Call
 	- Publication Requested
 	- RFC Ed Queue
 	- Waiting for AD Go-Ahead
 	- Waiting for Writeup
 
 	In Published, there is supplementary information: the RFC number.
 	In Replaced, there is supplementary information: the Replacement.
 
 6.3  Draft versions


Section 6.5, para. 1:
    Draft events information includes a list of all issued IETF events
    associated with the draft.  This document does not define an IETF
    event interface, but typical entries might include "new draft version
    available" and "WG last call issued".
 HENRIK: Add details about what is included in this.  At least, I think:
 	* Date of event
 	* Old State
 	* New State
 	* Originator of state change
 	* Supplementary / explanatory notes

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Subject: [Tools-team] Agenda for the 30 March 2005 Telechat
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Hi,

Here is the proposed agenda for today's meeting.  

---------------------------------------------------------

1. Agenda bashing

2. Comments on minutes from last teleconference.

3. New minor tool: Draft archive with stable draft references ?
   http://tools.ietf.org/id/

4. Action item review.


   * All:	Review draft-ietf-tools-draft-info-01.txt - comments
		to the list.  Alex needs feedback before being able
		to continue work on this.

   * Stas: 	Continue working on the Notification Service
		Requirements.

   * Alex:	Do a new rev. of the draft submission draft early next
		week, based on the secretariat comments.  Questions to
		the list if there is anything which is not clear in
		the notes sent to the list last week.

   * Henrik:	Help with the mapping of notification elements to Atom

   * Henrik:	Continue working on the WG draft and agenda pages at
		a slower pace.

   * Donald:	Continue work on the scheduling tool prototype

5. Any other business.

6. Action items for next week.

7. Next meeting:

  Teleconference Wednesday 6 April, 17:00 GMT (same local time as
  today).

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From: Eastlake III Donald-LDE008 <Donald.Eastlake@motorola.com>
To: IETF TOOLS <tools-team@ietf.org>
Subject: Meeting Room Scheduling RE: [Tools-team] Agenda for the 30 March 
	2005 Telechat
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I will not be able to make the call today due to some deadlines that fall tomorrow but I have revised the requrements document, including completely changing the "next step", based on the input received from the Secretariat in Minneapolis. See attached (also pasted below as text).

Thanks,
Donald
 =========================================================
 Donald E. Eastlake III       Donald.Eastlake@Motorola.com
 Motorola Laboratories              +1-508-786-7554 (work)
 111 Locke Drive                    +1-508-634-2066 (home)
 Marlboro, MA 01752 USA


Meeting Room Scheduler - Requirements v3
30 March 2005
Donald Eastlake 3rd

This version incorporated inputs from the Secretariat, Harald Alvestrand, and others.

Inputs:
Required:
*	Room slots available (times and capacities)
*	Room requests by chairs (number of sessions, duration, and number of participants)
Theoretically Optional but Expected:
*	Lists of other meeting to not-conflict with by
	o	Area Directors (defaults to the WGs and BoFs that AD is responsible for)
	o	Chairs
*	Day of week and time of day requests by
	o	ADs (should be rare)
	o	Chairs
Optional:
*	Manual assignments (used to meet special requirements)
*	Existing schedule (so changes can be minimized on iterations after first announced schedule)
*	Chair provided list of desired attending ADs at a session
*	AD and Chair requests for
	o	"not same day" meetings
	o	"near" meetings
	o	ordering requests (lists of meeting it would be desirable to follow/precede)
*	Attendee requests for (not currently collected but could be added to registration where attendees could list what/when they would like to attend to provide better schedules and better room size estimates)
	o	Non-conflict requests
	o	Day of week requests

Outputs:
*	A schedule
*	A goodness metric, so quality of schedule for different meetings can be compared and perhaps to provide push back that more room slots are needed or the like

Processing:
*	Option 1: Assuming a function that yields a goodness score for a schedule, assign rooms in a heuristically fashion to optimize that score. This is essentially a batch process. The design of this function is an interesting question and requires weighting of the importance of the different inputs. A variety of functions and parameter values should be tried.
*	Option 2: Assume participants are giving a certain amount of fake currency and are permitted to bid any amount up to all they have to obtain certain schedule properties. This is essentially a continuous on-line process. Many variations are possible. The currency involved in the bids for a property is frozen when the schedule conforms to that property but is released if the schedule changes to no longer have that property. Is losing bid currency available for reallocation by the bidder? How is increasing stability assured as the meeting approaches? Does some part of unused currency from a meeting hold over to the next meeting?
*	Various hybrids of 1 and 2 are possible.

Assumptions:
*	Massive single track events (plenary meetings and social) will be scheduled by a separate manual process and not included in room slots available or room requests.
*	Special events, whether one short or continuing (IESG, WG Chairs, Area Directorate Luncheons, PGP Signing, ...) will be scheduled by a separate manual process and not included in room slots available or room requests.


Discussion:
Discussion with the Secretariat indicates that a primary current problem is the inconsistent format and incompleteness of requests. The process could be substantially improved merely with a good web request interface even without the actual automated scheduling.
Option 1 above is pretty much from the point of view of automating the current manual process. Option 2 is more of a bidding or voting model in which ADs would have more currency/votes than Chairs who would in turn have more than attendees (assuming attendees are added to the mix at some point).

Next Step: 
Mock up a simple web interface to improve the completeness and consistency of requests received by the Secretariat.


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Date: Wed, 30 Mar 2005 19:30:52 +0200
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Subject: [Tools-team] Minutes from the 30 March 2005 Telechat
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Hi,

Here are the minutes from today's meeting.  

---------------------------------------------------------

1. Agenda bashing

	Alex' 2nd action item a bit mis-formulated

	Bill asked about knowledge about the liaison tool.
	Fred baker was working on something.  No knowledge
	among the tools team about the tool apart from that.

2. Comments on minutes from last teleconference.

	Nothing	(apart from Alex' action item mis-formulated)

3. New minor tool: Draft archive with stable draft references ?
   http://tools.ietf.org/id/

	Alex:
	* Good that this has been created - was surprised that
	it did not exist earlier, when I started IETF work

	* Title is wrong - provides stable URL, but is much more
	than that.  What is the essence of the tool?  Should
	probably be called something else

	* Major: Wrong by design to output draft text when the
	URL is generic.  In that case the page should have some
	kind of a header, saying "You are looking at the most recent
	version of draft-...."  

4. Action item review.

   * All:	Review draft-ietf-tools-draft-info-01.txt - comments
		to the list.  Alex needs feedback before being able
		to continue work on this.

	Comments received from Henrik.  Will try to apply most
	comments during the coming week.


   * Stas: 	Continue working on the Notification Service
		Requirements.
	-

   * Alex:	Do a new rev. of the draft submission draft early next
		week, based on the secretariat comments.  Questions to
		the list if there is anything which is not clear in
		the notes sent to the list last week.

	Was not really supposed to start for sure before today, this
	was mis-understanding from last meeting.  Hopefully should be
	able to work on this during this week.

   * Henrik:	Help with the mapping of notification elements to Atom
	-

   * Henrik:	Continue working on the WG draft and agenda pages at
		a slower pace.
	Minor fixes and tweaks only

   * Donald:	Continue work on the scheduling tool prototype

	Work continues, new requirements document sent to the list
	today

5. Any other business.

	Nope

6. Action items for next week.



7. Next meeting:

  Teleconference Wednesday 6 April, 17:00 GMT (same local time as
  today).

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From tools-team-bounces@ietf.org  Thu Mar 31 10:49:03 2005
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Hi Henrik:

At 12:30 PM 3/30/2005, you wrote:

>         Bill asked about knowledge about the liaison tool.
>         Fred baker was working on something.  No knowledge
>         among the tools team about the tool apart from that.

The initial version of the Liasion Statement Posting Tool was developed by 
the Secretariat with guidance from Fred Baker.  It was put "on hold" in 
order to resolve some policy-related issues that might affect certain 
features.  My understanding is that the Secretariat will resume work on the 
tool when directed to do so by Leslie Daigle.

Regards,

Barbara

------------------------------------------------
Barbara B. Fuller
Acting Executive Director
Internet Engineering Task Force

Natick, Massachusetts Office:

Phone: +1-508-650-4020
Fax:     +1-508-650-4639

Reston, Virginia Office:

Phone: +1-703-620-9053
Fax:     +1-703-620-9071 


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